Finance Officer -Re-advertised

To ensure the finance department in Jigjiga functions efficiently in the area of financial accounting, management, monitoring and reporting.

 

Key Responsibilities

• Ensure that accurate and timely accounts are completed and submitted to Finance Department in Jigjiga on regularly basis in accordance with NRC financial policies and procedures.


• Ensure safe custody of an adequate amount of petty cash float, to be issued in accordance with NRC policies and procedures.


• Responsible for implementing and monitoring of internal controls in order to ensure consistency of financial policies of NRC Ethiopia office.

• Conduct financial and systems reviews with FO-Funding  at the field offices to:
  

  1) Ascertain the extent of compliance with the CO established policies, plans and procedures,

  
  

  2) Ensure the CO meets all external regulations and requirements set by the various governments we work in, financial donors and other humanitarian standards

  
  

  3) Identify areas of risk exposure and address risks identified

  
  

  4) Ensure the funds, assets and other resources are not misappropriated and misused, and

  
  

  5) Ensure the existence and proper custody of the assets and recommend appropriate improvements in the accountability and safeguarding of the assets and the reliability of management data developed and reported.

  
  

• Assemble documents for data input in the accounting system, verifying project numbers/codes, resource numbers and total costs.


• Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity on the invoices.


• Ensure financial reports from the field offices are timely received and put into the accounting system


• Prepare and review of payment vouchers and invoices for accuracy and reconcile discrepancies.


• Follow cash advances and their purposes and ensure value for money when verifying accountabilities, and also ensure that accountabilities are prompt and cleared before reports are sent to Addis office.


• Responsible to follow up NRC bills for timely settlement.


• Make all payments including field payments after approval by the Head of Office and after compiling and verifying the accuracy of necessary documents.

• Coordinate financial matters with third parties like banks, vendors and tax authorities


• Responsible for monthly check on 70/30 regulations.


• Supervise Finance Assistant and cashier in Jigjiga field office.


• Maintain open communication with Finance Coordinator Addis Ababa, FM, program staff and others for all financial clarifications


• Any other duties assigned by supervisor.

Qualifications and Competences

Academic and Professional Qualifications            

·            Bachelors Degree in Business Administration, Commerce, Finance or Accounting

·            Certified Public Accountant

 

Experience

• Minimum of 3 years relevant experience and INGO experience is preferable

 

Knowledge, Skills & Personal Attributes

·              Excellent interpersonal, written and verbal communication skills.

·              Strict attention to policy and practice detail

·              Very strong financial analysis skills

·              High integrity

·              Good knowledge of financial reporting systems in donor funded work

·              Ability to work under pressure and meet deadlines

·              Good cultural awareness and sensitivity

·              Ability to function independently and as a work team leader/facilitator

·              Excellent computer skills with hands on experience on computerized    accounting systems; and Microsoft Excel, Word and PowerPoint.

 

Key Relationships:
 

Internal Contacts

• Finance Assistant Jigjiga


• Finance staff in Addis Ababa


• Project Managers


• Logistics Staff

External Contacts

• Donor representatives


• Auditors


• Contractors


• Vendors

Closing date: Nov 05, 2015

All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

 

Interested applicants who meet the above criteria are invited to send in their application letters including updated curriculum vitae  through

 (If it is possible attach photocopies of the most relevant educational certificates/testimonials.)  Applications should reach NRC latest by November 5, 2015 at 5:00 pm.

NB: only shortlisted candidates shall be contacted.