Requisition ID: req765

Job Title: Senior Grants Manager

Sector: Grants

Employment Category: Fixed Term

Location: Ethiopia-Addis Ababa

Job Description

The Senior Grants Manager will increase the capacity of the Ethiopia Grants and Partnerships Team during a particularly heavy proposal development period; second, to provide capacity development and training support to current members of the Grants and Partnership Unit re: project design, proposal development, donor compliance, BVA, OTIS and budget development.

The Senior Grants Manager will contribute to overall grants management at IRC Ethiopia. The position reports to the Senior Grants Coordinator. This position is based in Addis Ababa with occasional trips to field sites, if needed. The Senior Grants Manager will work collaboratively with the all 10 members of the Grants and Partnership Unit, the technical coordinators, operations team, and the finance team.

Responsibilities:

1. 
   

   Proposals

   
   


2. 
   

   Lead coordination of proposal development (including logframe meetings) working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation staff, and the Regional Unit.

   
   


3. 
   

   Write budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed.

   
   


4. Act as focal point with donors in-country for the proposal development process, as needed.


5. Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges.


6. 
   

   Liaise with NY and UK grant units in order to ensure proposals meet internal standards, apply IRC’s Outcomes Evidence Framework (OEF), are in line with IRC Ethiopia’s Strategic Action Plan (SAP) and are donor compliant.

   
   


7. 
   

   Reporting

   
   


8. 
   

   Support the Grants and Partnership Unit’s members in the reporting process with in-country staff for updates and HQ for approvals before submission to the donor.

   
   


9. 
   

   Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports).

   
   


10. 
    

    Play a key role in Grant Opening and Closing meetings, as well as monthly/regular grants management meetings (BVA meetings) which include representation from each unit (finance, programs, logistics) and ensure proper follow up of issues raised.

    
    


11. 
    

    Donor Compliance

    
    


12. 
    

    Research donor compliance issues for new opportunities or existing grants, as needed.

    
    


13. 
    

    Review donor agreements and coordinate their review with the relevant IRC HQ office.

    
    


14. Ensure that grants are implemented in compliance with IRC and relevant donor regulations.


15. Maintain and update grant files related to proposals.


16. 
    

    Support the Partnerships Team to ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the program, including pre-award compliance checks, agreements, and disbursements and reporting.

    
    


17. 
    

    Communication and Information Management

    
    


18. 
    

    Distribute to IRC staff all documentation (grant proposals, reports, budget, etc.) related to their specific programs.

    
    


19. 
    

    Keep an updated inventory of all communications related to programs/donors and ensure communication and visibility requirements are met.

    
    


20. 
    

    Management and Capacity Building

    
    


21. 
    

    Provide on-the-job training to Grants and Partnerships Unit’s members. Topics may include BVA, OTIS, project design, proposal development, budget development, Grant Opening and Grant Closing meetings etc.

    
    


22. 
    

    Administrative/Other

    
    


23. 
    

    Ensure OTIS data is up to date for all assigned new proposals. Secure all OTIS approvals for the assigned new proposals prior to submission to the donor.

    
    

Housing:

• This position is non-accompanied. Free private housing will be provided either at a hotel or at an IRC apartment that includes amenities such as wifi internet, cable TV etc.

Job Requirements:

• Masters degree or equivalent in international affairs, development or related subject


• Fluency in English, spoken and written.


• At least three years of IRC experience working in project and/or grants management and proposal/business development/design


• Prior knowledge of donor regulations (UNHCR, OFDA, USAID, ECHO, DFID, SIDA, UNICEF, etc.)


• Previous successful experience developing projects, writing proposals and donor reports required; experience with OCHA and UNHCR proposals strongly desired.


• Good communicator with strong organizational, time management and analytical skills


• Excellent inter-personal, cultural and diplomatic skills


• Strong writing and editing skills with close attention to detail


• Flexibility to adapt to changing requirements


• Strong capacity to mentor and build capacity of staff


• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments


• Strong computer skills required; advanced MS Excel skills strongly desired.

• Closing date: 10^th December 2017 @ 23:59 GMT*


• (*Please be advised that this vacancy may close earlier than stated if large or sufficient numbers of applications are received.)


• Interviews: TBC (January)


• Location: Based in Addis Ababa, Ethiopia


• Contract: 2-year Fixed Term (Renewable)

Salary: competitive salary in line with Oxfam values

One person in three in the world lives in poverty. Oxfam is determined to change that world by mobilizing the power of people against poverty.

Around the world, Oxfam works to find practical, innovative ways for people to lift themselves out of poverty and thrive. We save lives and help rebuild livelihoods when crisis strikes. And we campaign so that the voices of the poor influence the local and global decisions that affect them. In all we do, Oxfam works with partner organizations and alongside vulnerable women and men to end the injustices that cause poverty.

Oxfam is an international confederation of 20 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty. The Oxfam International Secretariat is currently headquartered in Oxford, with advocacy and campaigns offices in Washington DC, New York, Brussels, Geneva, and a liaison office with the Africa Union in Addis Ababa.

Team Purpose

To work as part of Oxfam’s Pan Africa programme, which exists to realise the vision of a self-reliant Africa that is peaceful, democratic and responds to the rights and development needs of its people. We will do this by tackling the underlying causes of inequality and injustice to the poorest and most marginalised through our pillars of Gender justice and women’s rights, peace and security, economic justice and Democratic governance and youth development. In collaboration with our country programmes we identify and work with networks of social movements, CSOs and their coalitions and alliances, Pan-Africa institutions and Governments to influence, develop and implement key international and continental policies, programmes, pledges and human rights instruments. We also support a strong and autonomous pan Africa campaigning force of coalitions, alliances and social movements around their own objectives.

The Role

The Head of the Africa Union advocacy and Liaison office will have the overall objective of leading Pan Africa team’s engagement with the AU and its organs as well as facilitates Oxfam’s engagement with the African Union.

Under the guidance of the Pan African Director, the role will do this by strengthening Oxfam’s relationships within the AU Commission, facilitate engagement with the organs and other Specialised Technical Committees, providing intelligence and advocacy support as well as develop and implement coalition-based advocacy strategies to engage the AU, in support of Oxfam’s campaign and policy goals.

Fluency in English required and French required.

DEPUTY COUNTRY DIRECTOR OF PROGRAMME DEVELOPMENT AND QUALITY (DCD PDQ)

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

Role Purpose:

The Deputy Country Director of Program Development and Quality (DCD PDQ) shares in the overall responsibility for the direction and coordination of the Country Office (CO) program. The DCD PDQ is accountable for ensuring the highest possible technical quality of all programs; overseeing the development of evidence-based, high-quality and innovative programs that deliver immediate and lasting change for children; leading the development and implementation of the Country Strategic Plan (CSP); ensuring robust learning and knowledge management processes are in place; and coordinating external representation.

S/he also leads the development and implementation of CO and categorized emergencies advocacy and communications strategies, and oversees the implementation of Technical Excellence Campaigns and Advocacy (TECA) programs including the Sponsorship and Household Economy Analysis (HEA) programs. S/he is an active member of the CO SMT and National Management Team (NMT), and leads the PDQ Senior Leadership Team (SLT).

Contract Duration: 3 years

Location: Addis Ababa

Qualifications and Experience

• A minimum of 12-15 years’ management/leadership experience in the international non-profit or donor sectors


• Experience leading/managing child-focused programs, preferably in both emergency and development contexts


• Experience/expertise in one or more of the Save the Children priority sectors: education, health, nutrition, livelihoods/resilience, WASH, child protection, child rights governance


• Deep understanding of child-related issues in international development and the humanitarian sector


• Demonstrated experience and expertise in program development for major institutional donors including USAID, the UN system, DFID, EU/ECHO, and others


• Experience in using, managing and developing Monitoring, Evaluation, Accountability and Learning (MEAL) systems


• Excellent verbal and written communications skills


• Effective negotiator, with the ability to positively influence internal and external stakeholders


• Strong analytical skills


• Capacity to lobby, influence and represent Save the Children at all levels


• Management and leadership skills and experience including demonstrated capacity to successfully lead diverse teams


• Ability and willingness to dramatically change work practices and hours, and work with incoming teams, particularly during emergencies and to meet proposal deadlines


• Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches


• Preferred experience in Africa


• Master’s degree in a related field such as social sciences, health, business/non-profit management, other


• Willingness to travel to difficult field locations for approximately 25% of his/her time


• Sense of humor and adaptability to changing circumstances

Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role. To see a full a job description, please visit our website at www.savethechildren.net/jobs

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

Department: Preparedness for Response and Recovery Department

The Asian Disaster Preparedness Center (ADPC), established in 1986, is a regional non-profit foundation with headquarters in Bangkok, Thailand supporting the advancement of safer communities and sustainable development, through disaster risk reduction in the Asia-Pacific and selected countries in Africa. The primary geographical focus of ADPC is Asia with the South, South East, and East Asia being the primary sub-regions, while the center also supports selected African countries such as Ethiopia. In 2005, nine countries, namely Bangladesh, Cambodia, China, India, Nepal, Pakistan, Philippines, Thailand, and Sri Lanka signed a Charter establishing ADPC as an inter-governmental organization.

ADPC has 31 years of experience, working in the Asia-Pacific and Africa regions along with the national and local Government of its charter member countries as well as countries of the Regional Consultative Committee on Disaster Management (RCC) and other regional and national mechanisms. ADPC also shares a close partnership with sub-regional inter-government agencies, such as Association of Southeast Asian Nations (ASEAN), South Asian Association for Regional Cooperation (SAARC), Secretariat for Pacific Community (previously known as SOPAC), and the Intergovernmental Authority on Development (IGAD), etc. It works in close collaboration with a range of UN agencies including UNDP, UNICEF, UNESCAP, WHO, WMO, UNISDR, UNOCHA, UN-Habitat, etc. on DRR related projects and consulting services. ADPC works with international and local NGOs, national technical and training institutions, Red Cross and Red Crescent Societies. Further details on ADPC and its Programs can be found at www.adpc.net. The primary focus of ADPC is to assist national and sub-national Governments in the Asia-Pacific region and selected countries in Africa to build the capacity to respond to, prepare for and recover from disasters. Accordingly, ADPC is comprised of several thematically organized operational departments such as Preparedness for Response & Recovery, Risk Governance, Climate Resilience, Urban Resilience and Health Risk Management.

Statement of Intent:
ADPC recently signed a grant agreement with Bill & Melinda Gates Foundation for Strengthening Institutional Capacity of the National Disaster Risk Management Commission of Ethiopia. The overall goal of this program is to, “improve the institutional capacity to prepare for, respond to and recover from disasters in Ethiopia by strengthening the institutional system and technical capabilities of the National Disaster Risk Management Commission and other key stakeholder agencies. This will be achieved through the provision of institutional partnerships, knowledge resources, training, and networking opportunities. The program focuses on strengthening the institutional and human resource capacity of federal, state and local level governments and other stakeholders, who are involved or shall participate in humanitarian response and risk reduction activities in the country. The project will offer a formal platform for capacity development, provision of technical inputs and tools for preparedness, emergency response and recovery planning. In this context, ADPC is inviting applications from the qualified candidates to fill the position of “Finance and Administrative Coordinator,” who will be responsible for finance and administrative tasks of the program and provide management support to the National Disaster Risk Management Commission of Ethiopia.

Note:
It is not the intent of this Position Description to cover every aspect of the position requirements, rather highlight the most important areas of personal and joint responsibility.

Required Qualifications / Selection Criteria:

Qualifications and Experience:

• MBA or MSc in Economics, Finance, International Relations or closely associated field.


• At least four years of proven experience in project administration and finance management


• Familiarity and at least two years of experience in coordinating international workshops, conferences, and meetings


• Previous experience in working with Humanitarian NGOs, international organizations, or private sector


• Knowledge of working ethics of national government agencies, International NGOs, National NGOs, private organizations and international organizations would prove to be an added advantage.


• Proficiency in English and Amharic Language both in writing and speaking. Proficiency in other regional languages would be an added advantage

Personal Qualities

• Self-motivated, proactive and takes initiatives;


• Demonstrated ability and plan and organize work and time independently;


• Excellent interpersonal skills, team-oriented work style, and experience in working in a multi-cultural environment;


• Strong desires to learn, undertake new challenges, must a creative problem-solver, must have selfconfidence, willingness to work hard, good sense of humor but with seriousness about the quality and excellence of work.

General Requirements:

• Operate within all ADPC Guidelines & Procedures/ Policies;


• This position is open to Ethiopian nationals only.

Duties and Responsibilities:

• Coordinate finance and admin tasks of the program, and organize regular meetings & conferences;


• Ensure timely submission of liquidation reports, timesheets and other administrative forms on regular basis;


• Provide administrative and finance support to the project team;


• Support project management, monitoring & evaluation and reporting tasks assigned by respective project managers


• Support training events, participants and field missions during the project implementation


• Support the program manager in the day to day functions of the program.


• Other duties and responsibilities as assigned by the Program Manager

Reporting Relationship:

Report directly to the Program Manager

Background

The ILO Country Office for Ethiopia, Djibouti, Somalia, Sudan and South Sudan is implementing a project entitled “Improving Industrial Relations for Decent Work and Sustainable Development of Textile and Garment Industry in Ethiopia”.

The project is determined to support the development of socially sustainable textile and garment industry in Ethiopia. The project takes a multi-pronged approach, assisting the government, social partners and major industry stakeholders at various levels in their efforts to improve productivity, to promote social dialogue within and between the parties, and to improve wages and working conditions through nurturing sound labour relations practices and promoting collective bargaining to address the challenges in a comprehensive manner.

Purpose of the assignment

The ILO would like to engage a consultant to identify and document best practices in the areas of industrial relations, working conditions and productivity in order to use if for educational/advocacy purposes.

Key task

The Consultant/Consultancy firm is expected to develop a high definition information video 10-15 minutes short documentary and leaflet in the following areas of freedom of association, worker’s rights and responsibilities, productivity, OSH, soft skills training, grievance handling, healthy life style, savings and financial management.

Qualification and competences

Terms of reference

• Detailed Terms of reference of the assignment is provided below.

Technical and financial proposals

All proposals should include the following sections

• 
  

  One page Abstract

  
  


• 
  

  Description of how the consultant intend to conduct the task

  
  


• 
  

  Description proposed methodology and Workplan of the proposed tasks

  
  


• 
  

  Curriculum Vitae of the consultant/s

  
  


• 
  

  Sample work

  
  

Terms of Reference

Best Practice Documentation

Unit: ILO Country Office Addis Ababa

Duration: 2 months

1. Background

​

Improving Industrial Relations for Decent Work and Sustainable Development of Textile and Garment Industry in Ethiopia project aims to support the development of a socially sustainable textile and garment industry in Ethiopia through improved labour relations, productivity and working conditions. In order to achieve this, the project is taking a multi-pronged approach, assisting the government, social partners and major industry stakeholders at various levels in their efforts to improve productivity, to promote social dialogue within and between the parties, and to improve wages and working conditions through nurturing sound labour relations practices and promoting collective bargaining.

At national level, the project focuses its efforts on facilitating social dialogue among multiple stakeholders. Under the leadership of the tripartite partners, it will help to develop a common vision and strategies to make Ethiopia an African hub of socially responsible production of garments for both global and domestic markets.

At regional and sectorial level, the project assists regional labour administrations by strengthening their capacity for labour inspection and dispute settlement, and employers, workers and their organizations at sectorial and enterprise levels, by strengthening their organizational capacity and by developing sound industrial relations and social dialogue practices to improve wages and working conditions in tandem with improved productivity.

At enterprise level, the project focuses its efforts on providing capacity building support for employers and workers’ representatives in up to twenty enterprises that are willing to make an explicit commitment to the principles of the ILO and to the emergence of a socially responsible garment industry in Ethiopia via the development of productive and democratic labour relations.

Many of the factories are witnessing the impact of the project interventions in the area of industrial relations, working conditions and productivity. In view of this the project plans to collect best practices and share it with wider audience.

1. Overall Objective of best practice collection

The objectives of the collection of best practice is to showcase the improvement in the industrial relations, working conditions and productivity and use it for educational/ advocacy purposes.

1. Tasks

The Consultant/Consultancy firm is expected to identify best practice and develop a high definition 10-15 minutes short documentary and leaflet in the following areas;

• 
  

  Freedom of association: advantage of having a union at factory level, trade unions not only working on protecting the rights of workers but also addressing issues of productivity, trade unions working to improve the livelihood of workers.

  
  


• 
  

  Worker right and responsibility: understanding labour law, company law, contract and its impact on productivity and improving decent working conditions of the workers

  
  


• 
  

  Productivity: the impact of social dialogue, unionization, training workers on productivity and workers life.

  
  


• 
  

  OSH: impact of OSH training and OSH committee work on reducing accident and improving workers moral and productivity.

  
  


• 
  

  Soft skills training: impact of soft skills on improving industrial culture, time management, absenteeism with profitability/productivity and workers

  
  


• 
  

  Grievance handling: communication, managing relationship, conflict resolution, negotiation, the importance of putting grievance system and dealing with grievance at the early stage and its impact on the factory and workers

  
  


• 
  

  Healthy life style and Savings and financial management: training impact on the workplace and workers.

  
  


• 
  

  Overall task

  
  

Develop a story board with the following items:

• 
  

  Interviews with project staff, workers, managers, project stakeholders

  
  
  • Selected representatives across target groups
  
  


• 
  

  Script writing and editing

  
  


• 
  

  On location shooting (factory level, workers home….etc) and production of documentary using two cameras and with necessary interview gadgets such as neck micks, light and sound

  
  


• 
  

  Motion graphics and 3D animation (if needed)

  
  


• 
  

  Develop an introduction part of the video

  
  


• 
  

  Short introduction about the project.

  
  


• 
  

  Record best practice

  
  


• 
  

  Record the best experience in the areas mentioned under 3

  
  


• 
  

  Develop video and leaflet

  
  


• 
  

  Participants and Stakeholders of the video

  
  


• 
  

  Employers and workers from textile and garment industries

  
  


• 
  

  Tripartite partners, Developmental partners and other stakeholders.

  
  


• 
  

  Key deliverables

  
  

The EXCOL will be fully responsible for the delivery of the activities mentioned on number 3 of this document The EXCOL will be expected to deliver the following; Interview project stakeholders

• 
  

  Develop the script of the video and submit for approval

  
  


• 
  

  produce short video

  
  


• 
  

  Picture and document the video production process

  
  


• 
  

  Images should reflect the theme of the video.

  
  


• 
  

  Edit the full version of the video as per the feedback

  
  


• 
  

  The final version should be submitted in Amharic, Oromeffa and Tigraga language. The Amharic one should have English subtitle

  
  


• 
  

  Provide final version of the video and leaflet in three copies with the ILO and partners logo on the cd

  
  


• 
  

  Submit the row footage and edited version and pictures

  
  


• 
  

  Use consent form in the process of documentation

  
  


• 
  

  Expected outcome

  
  

The video is expected to provide concise, pertinent information in user-friendly: clear, understandable, interesting, interactive format, to a target audience (workers and managers) through a format that galvanizes target groups to desired outcome.

1. 
   

   Time frame

   
   


2. 
   

   Budget

   
   

The payment terms presented as follows:

• 
  

  30% upon submission of the script and detailed action plan of the video

  
  


• 
  

  40% upon completing the first draft of the video

  
  


• 
  

  40% upon submission of the final video to the ILO with three copies

  
  


• 
  

  Confidentiality

  
  

All recorded video footage and pictures taken and information gathered through this contract will be the sole property of the ILO. All the video footage and pictures taken will be submitted to the ILO. All the recorded information should be treated as strictly confidential. The final video production will remain the property of the ILO and not be used for any commercial purpose and other purposes without the express permission of the ILO.

1. Next Steps

Interested consultant or consultancy firm are expected to submit to the ILO CO Addis: Improving Industrial Relations for Decent Work and Sustainable Development of Textile and Garment Industry in Ethiopia Project technical (including workplan) and financial proposal in two weeks’ time.