Senior Grants Manager | ReliefWeb - Ethiopia

Requisition ID: req765

Job Title: Senior Grants Manager

Sector: Grants

Employment Category: Fixed Term

Location: Ethiopia-Addis Ababa

Job Description

The Senior Grants Manager will increase the capacity of the Ethiopia Grants and Partnerships Team during a particularly heavy proposal development period; second, to provide capacity development and training support to current members of the Grants and Partnership Unit re: project design, proposal development, donor compliance, BVA, OTIS and budget development.

The Senior Grants Manager will contribute to overall grants management at IRC Ethiopia. The position reports to the Senior Grants Coordinator. This position is based in Addis Ababa with occasional trips to field sites, if needed. The Senior Grants Manager will work collaboratively with the all 10 members of the Grants and Partnership Unit, the technical coordinators, operations team, and the finance team.

Responsibilities:

1. 
   

   Proposals

   
   


2. 
   

   Lead coordination of proposal development (including logframe meetings) working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation staff, and the Regional Unit.

   
   


3. 
   

   Write budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed.

   
   


4. Act as focal point with donors in-country for the proposal development process, as needed.


5. Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges.


6. 
   

   Liaise with NY and UK grant units in order to ensure proposals meet internal standards, apply IRC’s Outcomes Evidence Framework (OEF), are in line with IRC Ethiopia’s Strategic Action Plan (SAP) and are donor compliant.

   
   


7. 
   

   Reporting

   
   


8. 
   

   Support the Grants and Partnership Unit’s members in the reporting process with in-country staff for updates and HQ for approvals before submission to the donor.

   
   


9. 
   

   Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports).

   
   


10. 
    

    Play a key role in Grant Opening and Closing meetings, as well as monthly/regular grants management meetings (BVA meetings) which include representation from each unit (finance, programs, logistics) and ensure proper follow up of issues raised.

    
    


11. 
    

    Donor Compliance

    
    


12. 
    

    Research donor compliance issues for new opportunities or existing grants, as needed.

    
    


13. 
    

    Review donor agreements and coordinate their review with the relevant IRC HQ office.

    
    


14. Ensure that grants are implemented in compliance with IRC and relevant donor regulations.


15. Maintain and update grant files related to proposals.


16. 
    

    Support the Partnerships Team to ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the program, including pre-award compliance checks, agreements, and disbursements and reporting.

    
    


17. 
    

    Communication and Information Management

    
    


18. 
    

    Distribute to IRC staff all documentation (grant proposals, reports, budget, etc.) related to their specific programs.

    
    


19. 
    

    Keep an updated inventory of all communications related to programs/donors and ensure communication and visibility requirements are met.

    
    


20. 
    

    Management and Capacity Building

    
    


21. 
    

    Provide on-the-job training to Grants and Partnerships Unit’s members. Topics may include BVA, OTIS, project design, proposal development, budget development, Grant Opening and Grant Closing meetings etc.

    
    


22. 
    

    Administrative/Other

    
    


23. 
    

    Ensure OTIS data is up to date for all assigned new proposals. Secure all OTIS approvals for the assigned new proposals prior to submission to the donor.

    
    

Housing:

• This position is non-accompanied. Free private housing will be provided either at a hotel or at an IRC apartment that includes amenities such as wifi internet, cable TV etc.

Job Requirements:

• Masters degree or equivalent in international affairs, development or related subject


• Fluency in English, spoken and written.


• At least three years of IRC experience working in project and/or grants management and proposal/business development/design


• Prior knowledge of donor regulations (UNHCR, OFDA, USAID, ECHO, DFID, SIDA, UNICEF, etc.)


• Previous successful experience developing projects, writing proposals and donor reports required; experience with OCHA and UNHCR proposals strongly desired.


• Good communicator with strong organizational, time management and analytical skills


• Excellent inter-personal, cultural and diplomatic skills


• Strong writing and editing skills with close attention to detail


• Flexibility to adapt to changing requirements


• Strong capacity to mentor and build capacity of staff


• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments


• Strong computer skills required; advanced MS Excel skills strongly desired.