Ethiopia: Procurement Manager

Internal/External Vacancy Announcement (Re-Advertised)

Position Title: Procurement Manager

Department/Program: Procurement

Level: AI Required Number: 1 (One)

Reports to: Country Representative

Place of work: Addis Ababa with field travels as required

Duration of contract: Indefinite based on performance and availability of fund

Application Deadline on: October 23, 2015

PSI is a leading global health organization with programs in 67 countries targeting malaria, child survival, HIV and reproductive health. Working in partnership within the public and private sectors, PSI provides life-saving products, clinical services and behavior change communications that empower the world’s most vulnerable populations to lead healthier lives. PSI’s core values are a belief in markets and market mechanisms for sustained impact; results and a strong focus on measurement; speed and efficiency with a predisposition to action and an aversion to bureaucracy; decentralization and staff empowerment at the local level; and a long term commitment to the people we serve. For more information, please visitwww.psi.org.

PSI/Ethiopia, an affiliate of Population Services International, has developed national results-based programs in HIV prevention, reproductive health and child survival. Through evidence-based social marketing and health communications, PSI/Ethiopia strengthens public and private sector partners to help Ethiopia’s most vulnerable people to lead healthier lives.

PSI/Ethiopia is currently looking for candidates for the position of Procurement Manager. This position is based in Addis Ababa, and reports to the Country Representative. Details about the position is present below;

JOB SUMMARY

PSI/Ethiopia is looking for a proactive candidate with experience in simplifying processes still maintaining transparency, to make procurement efficient and effective. Under the supervision of Country Representative (CR), the Procurement Manager is responsible for managing a standalone procurement function and facilitating the platform procurement process from planning to receipt and supplier confirmation of payment. S/he oversees consolidated procurement planning, supplier prequalification, registration and deregistration; supplier selection, job award and payment, a centralized procurement database, centralized platform contract management and international procurements. S/he also facilitates the platform procurement committee, manages her/his staff and travels when necessary.

ESSENTIAL FUNCTIONS

• Oversee transparent and cost effective procurement according to consolidated and prioritized procurement plan;


• Set and achieve annual performance targets for lead time adherence, average value/transaction, % of transactions on contract, and overall volume of transactions;


• Manage PSI International procurement from request through confirmation of receipt, managing PSI/E’s relationship with the PSI/W procurement function;


• Consolidate annual platform procurement plan and conduct quarterly reviews; using the procurement plan as a management tool to plan ahead for “grouped” procurement which enable longer-term supplier indefinite quantity contracts for all routine items;


• Facilitate platform procurement committee, maintaining records of committee meetings and decisions;


• Oversee centralized platform contract management, ensuring solicitation of suppliers or renewal well before contract expiration;


• Maintain well documented procurement records and a procurement database;


• Ensure procurement compliance with PSI, GoE, Donor policies, rules and regulations;


• Participate in platform PAT/PIP, internal and external audits, and strategic planning exercises;


• Contribute to platform workplans and reports, including timely accrual submissions and project close-outs;


• Oversee continuous improvements in the platform procurement procedures and tools based on PAT/PIP, internal and external audit action plans;


• Contribute to SOP’s for area offices, including decentralized supplier selection procedures for regional hotels, venues and transport, wherever required;


• Represent procurement function in platform management meetings and in the platform security committee;


• Represent PSI to external supplier community, managing PSI’s reputation through well documented, transparent and timely supplier management; maintaining arms-length dealings wherever possible;


• Manage Procurement staff according to MBO, PSI performance and learning system including, routine coaching and feedback, regular performance appraisals,


• Perform any other related activities as assigned by immediate supervisor.

This Job Description is not designed to cover a comprehensive listing of activities that are required of the employee. The precise duties and responsibilities of any job may be expected to change over time.

MINIMUM QUALIFICATIONS

• MA/BA in Purchasing & Supplies Management, Business Administration or related field,


• 6/8 years of experience in relevant work of which 3 years in management level

TECHNICAL AND OTHER SKILLS

• Customer service orientation.


• Demonstrated people management experience.


• Demonstrated familiarity with good procurement practices.


• Computer and communication skills.


• Minimal travel required.


• Fluency in written and spoken English and Amharic.


• Familiarity with database management.


• Experience developing procurement systems and procedures.


• Highly patient and professional individual who enjoys working on a cross-functional team in a fast paced work environment.


• Open to feedback and willing to listen to the departments’ feedback to make improvements and raise the profile of the procurement department.


• Service oriented individual with the ability to push back on others to enforce systems and procedures.


• Highly ethical individual holds themselves and others to the highest ethical standards

How to apply:

Application Process:

Interested and qualified applicants can send their application to the following mailing address before/on October 23, 2015.

PSI/Ethiopia

HR Department, Application for Procurement Manager

P.O.Box 468 code 1250

Addis Ababa

Applicants can also apply through www.ethiojobs.com, www.ethiocv.com or drop applications to the receptionist at our Head Office located at Bole Medhanealem area, around Edna Mall Cinema, in front of Harmony Hotel. No Phone calls please.

Applicants are expected to submit updated CV with cover letter and copies of all other education and work certificate credentials.*PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability.*

Ethiopia: Procurement Manager