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IOM

Vacancy Number: IOM-SVN/0028/2015

Duty Station: Addis Ababa, Ethiopia

Title of Position: National Officer – Transit Center Manager

Grade: NO-A/1 (UN salary scale for NO staffs In Ethiopia)

Type of Appointment: SST, 6 months with possibility of extension

General functions: Under the general supervision of the Deputy Chief of Mission for SLO Addis Ababa, and the direct supervision the Operations Officer and in close coordination with the Senior Operations Officer, the incumbent will coordinate and implement running of the IOM Transit Center in Addis Ababa under the USRAP project. S/he will manage the technical aspects of the Transit Center activities such as daily management of the Transit Center activities; develop a working schedule for the TC staff and monitoring and ensuring that the transit center is running smoothly with all the necessary requirements within the necessary guidelines of the transit center.

1. Oversee all administrative, finance, procurement and human resource activities in the IOM Addis Ababa Transit Center in coordination with relevant units in IOM Addis office including development of Terms of Reference, monitoring staff performance through SES, timely submission of staff timesheets, timely submission of financial reports, monitoring of vendor service provision among others;

2. Coordinate refugee resettlement processing in IOM Addis Ababa Transit Center including selection missions, medical processing, departures, signing of promissory notes and air/ground transport to/from refugee camps and processing locations in Ethiopia along with assignment of operational or medical escorts for domestic movements as needed;

3. Liaise with refugee resettlement partners in conjunction with refugee resettlement activities in IOM Addis Ababa Transit Center including United Nations High Commissioner for Refugees (UNHCR), Church World Service/ Resettlement Support Center Africa (CWS/RSC Africa), United States Citizenship and Immigration Service (USCIS), and the Administration for Refugee/Returnee Affairs (ARRA) to ensure harmonious United States Refugee Admissions Program (USRAP) processing;

4. Ensure effective database tracking of all refugee movements to/from IOM Addis Transit Center with periodic reporting to Senior Operations Officer as required along with timely distribution of departure reports and arrival confirmations for all movements;

5. Monitor security protocol for IOM Addis Ababa Transit Center activities in close coordination with IOM Ethiopia Security Focal Point and Security Assistant to ensure compliance with UNDSS and IOM security guidelines including access procedures, control of assets, and the safety of employees and refugees;

6. Maintain relevant Standard Operating Procedures (SOPs) for IOM Addis Transit Center in conjunction with Senior Operations Officer;

7. Provide briefings to visiting donor missions on IOM Addis Ababa Transit Center activities.

8. Oversee the daily running of the TC which has a capacity of 500 individuals and management of 23 staff members.

9. Supervise the activities of the transit Centre and ensure safety and security of Refugees while in transit and control unauthorised access.

10. Co-ordinate with Senior Operations Officer on the planning of transit cases from refugee camps and with the Sub-Offices on the refugee movements to and from the Transit Center.

11. Liaise with the medical unit (doctors/nurses) to ensure that follow up medical procedures are completed prior to return to the camps.

12. Undertake IOM activities at the airport (when necessary) in an efficient manner with minimum disruption to other airport users. Ensuring relevant airport services are made available for cases with special needs including medical cases and unaccompanied minors.

13. Update and maintain the ITC Database for the transit Centre and generate monthly instances reports and cases offered transport back to the camp and provide confirmation of movement from/to the Centre to the Operations Officer.

14. Perform any other duties as may be assigned

Desirable Qualifications (Education, experience, and competencies):

Languages: Thorough knowledge of English and Amharic. Knowledge of other local languages is an advantage.

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