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JOB Summary
The incumbent will work closely with Addis Ababa based program management and field based managers, logistics and finance teams to ensure that the program financial operations are up to speed and line with both SCI and USG requirements. S/he will through continuous reviews and troubleshooting ensures that SCI financial and compliance procedures are adhered to all times across operational areas. Under the supervision of the Chief of Party, the position will be responsible for ensuring that all operations and partners meet the SCI/donor requirements including ensuring budget planning, monitoring, and reporting are delivered in a timely manner.
KEY AREAS OF ACCOUNTABILITY:
Financial System & Grant Management
· Implements a system that will allow the program to anticipate risks and ensure compliance with key SCI and donor requirements.
· Maintain an up-to-date inventory of all lists and procedures as prescribed by both SCI and USG and ensures all program teams have relevant documents in hand.
· Conducts training to build capacity of the finance and non-finance staff working on the project, including partners, in financial systems, policy, procedures and compliance requirements
· Prepare documents for audit and donor monitoring visits and maintains key copies of finance records and documents in an orderly and secure manner
· Works with COP and Sub-Budget Holder and Awards Coordinator to ensure that monthly grants meetings, and complete allocated action points arising from the meeting
· Collaborate with the Awards Unit to ensure implementation of all donor compliance requirements in coordination with other departments – Awards
Program Delivery
· Work with regional managers to ensure solid fiscal planning of budget in line with program implementation.
· Works with the COP/DCOP and Program Senior Program managers to anticipate delays and variations in spending and initiate corrective actions.
· Maintain an adequate cash flow to ensure that there is sufficient cash to cover project activities and plans.
· Support the Budget Holder and partners to prepare monthly cash forecast in a timely manner.
· Work with the Budget Holder to prepare any budget revisions and projections and respond to any questions.
· Support the Budget Holder in confirming availability of funds for all requests for payment or charges to awards –
· Ensure that regular monitoring visits are conducted with partner and field offices, at least once per quarter focussed on troubles shooting and supportive on the job-training.
· Works with Awards team to ensure appropriate financial advances, reports are submitted to the donors.
· Maintains an up-to date list of donor and SCI regulations that ensure compliance and disseminates the same to all program teams as is relevant.
· Leads as the program contact in budgeting for PREPs and other amendments as required.
· Will support program close out from both financial and programmatic side.
Award Reporting
· Works with woreda staff to generate quality financial reports to the GoE offices
· Prepare and review monthly financial reports and ensure that they are consolidated for monthly distribution to the Project Director
· Review monthly financial reports from the provincial teams to ensure accuracy and to provide regular feedback to project staff and partners
· Provide monthly internal financial reports to BH on actual v budget spend and analysis of grant financial performance – Awards & Finance.
· Supports the CoP in clearing and updating all Fund Summary issues and ensuring both SCUS and Awards Unit have taken into account operations considerations in amendments and on-going monitoring
· Work with Awards Coordinator to follow up on any questions or issues raised by SCUS/USAID/GoE, ensuring input from CoP and other support functions as required.
· Prepare a consolidated annual financial report, including a cumulative life of project report – Awards and Finance
Audit Function
· Provide information and support to donor and annual external audits as required
QUALIFICATIONS AND EXPERIENCE
Essential
· Advanced Degree in Accountancy from a recognized institution or other related field
· 3+ years of professional experience in grant compliance, auditing and financial management with 2 years on USAID/FFP or other USG Grants
· Knowledge and experience using various financial packages including SUN and Agresso systems
· Significant experience in financial monitoring, budgetary systems, and controls with strong analytical skills
· Proven ability to prepare budgets and donor financial reports
· Strong organizational, interpersonal, and time management skills while working in a dynamic, team setting in a challenging environment
· Willingness to travel extensively to remote and harsh locations to monitor financial processes and provide capacity building for staff
· Excellent oral and written communication skills
· Ability and willingness to dramatically change work practices and hours and work with other teams, in the event of emergencies
· Demonstrated capacity and prior experience in supervising others as a coach/mentor to develop financial skills of colleagues
· Strong negotiation and interpersonal skills in English, with substantial experience in managing multicultural teams
· Ability to communicate effectively and work across departments, with demonstrated experience in integrated project activities.
Commitment to the Save the Children values
Interested applicants who met the MINIMUM requirements should send the following through ethiojobs.net before August 7, 2015.
c. A one page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this
Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.
PLEASE MAKE SURE YOU STATE THE CODE OF THE VACANCY ON THE SUBJECT OF YOUR EMAIL. For hard copy applicants you can forward your application through Save the Children; P.O. Box 387; Addis Ababa; Ethiopia ensuring that the job title is clearly stated in the cover letter. All applications should be received within 10 days of this advertisement.
In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.
“We need to keep children safe and as such, our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will, therefore, be required to complete a Police Check and must sign onto our Child Safeguarding Policy and Code of Conduct.”
Note: All travel costs should be covered by the applicant if invited for written exam or interview.
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