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ROLE PURPOSE
Ensure internalization and adherence to Save the Children’s Vision, Mission, Core Values and Principles. Represent Save the Children- in the respective Regional States/zone in which the field office is located. Coordinate the facilitation of concepts and proposals development for resource mobilization Provide overall coordination and management for all programs implemented in the Impact Area. Supervise and lead all personnel working in the Impact Area. Liaison and network with all local stakeholders to enhance relationship and program ownership and implementation. Ensures effective and steward utilization of available resources for intended purposes. Facilitates capacity building and human capital development in the Impact Area. Provide overall supervision and management of resources utilization
KEY AREAS OF ACCOUNTABILITY:
Ensure internalization and adherence to Save the Children’s Vision, Mission, Core Values and Principles.
1.1 Facilitate internalization of all the basic values and principles for all the Impact Area staff through different setups.
1.2 Ensure that all newly recruited staff receives appropriate and sufficient orientation on the basic values, and principles of the organization.
1.3 Encourage all the staff to reflect and communicate the basic values and principles of the organization in all their areas of responsibilities
1.4 Ensure that performance evaluation of staff takes into consideration the adherence to the basic values and principles of the organization.
2 Represent Save the Children-EFO in the respective Regional States/zone/Woreda in which the FO is located
Ensure that Save the Children is represented in relevant technical taskforce and zonal coordination meetings in the respective Regional States where the FO is located.
Build smooth functional relationship with the Bureaus and relevant offices in the Regional State
Facilitate agreements signing and support letters solicitation for programmatic purpose from relevant Regional Sector Bureaus;
Ensure program integration with the Regional States’ development programs for all sectors.
Facilitate resource mobilization from the Regional State to make activities as complementary as possible;
Coordinate the facilitation of concepts and proposals development for resource mobilization
Facilitate initiation of project concepts based on participatory need assessment and community priorities;
Encourage program staff to foster smooth relationship with line offices and communities to solicit such concepts.
Facilitate involvement of local stakeholders including sectoral offices and community in project identification and conceptualization of the same.
Liaison with all relevant program staff in the CO for fleshing up of the concept papers and submission to potential donors to mobilize resource.
Identify technical assistance (TA) requirements of program staffs and liaise with the FOM/POD for the subsequent actions
Provide overall coordination and management for all programs implemented in the Impact Area.
Facilitate effective supervision of the implementation of program components per planned activities.
Provide overall management support to planned activities in the Impact Area.
Ensure quality program implementation and sustainability
Facilitate and ensure integration of all programs with the local stakeholders including local government, community and NGOs working in the area.
Facilitate participatory monitoring and evaluation of the program implementation.
Facilitate negotiation of smooth handover of completed programs to relevant bodies.
Facilitate smooth phase out both by program and from the area as deemed necessary.
Liaison and network with all local stakeholders to enhance relationship and program ownership and implementation.
Ensure smooth networking and relationship building with local stakeholders including local government, community and NGOs working in the area under the overall guidance of the Deputy Operations Director.
Facilitate experience sharing and mutual learning from all available stakeholders.
Facilitate efforts to enhance participation of stakeholders in the implementation and monitoring and evaluation of planned program activities.
Promote the basic values and principles of the organization in the process of the relation building with the stakeholders.
Ensures effective and steward utilization of available resources for intended purposes.
Facilitate internalization of resources by type of expenses as planned and encourage transparency with the relevant stakeholders on the same.
Ensure that resources are wisely and prudently utilized for the planned purposes in an impacting and sustainable manner.
Be watchful to follow up and monitor utilization of all types of resources including cash, commodity, vehicles, computers and others available to the IA.
Make sure that all available resources under the custody of the field office receive appropriate maintenance and proper handling.
Ensure that all properties of the organization are properly documented and kept updated every year for auditing and inventory taking.
Ensure that any mishandling of resources be reported to all relevant bodies and appropriate measures taken on time.
Facilitates capacity building and human capital development in the Impact Area.
Facilitate with relevant bodies staff capacity building programs and training through conducting workshops, discussion forums and experience sharing with similar actors.
Encourage on-the-job training as much as possible.
Ensure that there is succession plan and intentional coaching and orientation for capable staff.
Facilitate formation and development of teamwork and mutual learning through discussion working together.
Ensure that positive thinking and appreciative mindset is promoted in staff relationship and performance evaluation.
Encourage the process of learning from mistakes and even failures in the process of program implementation.
Provide overall supervision and management of resources utilization
Ensure appropriate supervision of the utilization of the Impact Area budget. Hold periodic grant management meeting and communicate agreed action points to the FOM/POD and the CO relevant departments for action and follow up
Ensure that all organizational rules and procedures are adhered to in the process of making payments.
Ensure appropriate and to the standard formats and documentations are put in place and adhered to per provided organizational requirement.
Facilitate with all relevant bodies that resources flow down and reach the targeted people (especially in relief distributions if any )
Ensure quality and timely periodic reports are prepared and disseminated to all relevant bodies, including donors, local and Regional government, CO, etc.
Provide regular communication and coordination with the Country Office
Ensure timely and regular relationship and information sharing is in place with FOM/POD and all relevant CO departments/Divisions.
Facilitate situation reports and communication to the FOM/POD and the CO on urgent and relevant issues such as security updates, emergency situation assessment reports, programmatic issues discussed with the relevant stakeholders, etc.
Participate in all relevant meetings and discussions in the Region / Zone/Woreds and the CO as deemed necessary.
10 Child Protection
The responsibilities of the post may require the post holder to have regular contact with children or young people. All posts are considered to be level 3 posts in view of potential situations which may allow unsupervised access to vulnerable children and young people.
10.1 Ensure all staff; partners and any representatives of Save the Children are aware of the child safeguarding policy,
10.2 Ensure hub office risk assessment is conducted and mitigation plans are addresses,
10.3 Ensure local procedure is established and all raised concern appropriately responded, Ensure
beneficiaries are aware of code of conduct and relevant complaint mechanism is established,
monitor and record practices, disseminate relevant materials ,share lesson learnt and attend Hub
and country office focal point meetings.
QUALIFICATIONS AND EXPERIENCE REQUIRED
Minimum of a Bachelors degree and 8 years relevant work experience or Masters degree and 4 years of relevant work experience in relevant field
4-5 years experience working with international and national NGOs as well as the various government offices and the community.
Proven ability in promoting and collaborating closely with multi-level stakeholders.
Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations
Previous work experience in Ethiopia
Proven (at least 4 years) supervision experience
Knowledge of USAID, DFID and other donor regulations
Excellent oral and written communication skills
Fluent in English and Amharic
Ability to speak and write the local language/Afar -Af is mandatory
Interested applicants who met the MINIMUM requirements should send the following through ethiojobs.net before August 10, 2015
PLEASE MAKE SURE YOU STATE THE CODE OF THE VACANCY ON THE SUBJECT LINE OF YOUR APPLICATION.
Interested applicants who met the MINIMUM requirements should send the following through ethiojobs.net or for hard copy applicants you can forward your application through Save the Children; P.O. Box 387; Addis Ababa; Ethiopia.
In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.
“We need to keep children safe and as such, our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will, therefore, be required to complete a Police Check and must sign onto our Child Safeguarding Policy and Code of Conduct.”
Note: All travel costs should be covered by the applicant if invited for written exam or interview.
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