Area Finance Head Job at Care Ethiopia - 2015

 CARE Ethiopia is a Humanitarian International non Governmental Organization working in Ethiopia since 1984 implementing relief and multi-sectoral development projects. Currently it has over 500 staff working in five rural field offices (West Hararghe, East Hararghe, Awash, south Gonder and Borena) 

 

 CARE is looking for an individual who wants to join a dynamic team, dedicated to alleviating poverty. “CARE Ethiopia Mission is to work with poor families, communities and institutions to have a significant impact o the underlying cause of poverty.”  

To:       All interested and qualified employees

           

From: Human Resources, CARE Ethiopia

 

Date: July 31, 2015

 

Vacancy No. 039/15

 

I. Position:    Area Finance Head

 

II. Salary: USD 660 and other benefit packages

III. Place of Work:  North Program Office (Debertabour)

IV. Closing Date: August 10, 2015

V. Number of vacant posts: 1 (one)

VI. Term of employment: Regular

VII. Duty starting date: Immediately

 

VIII. Role Profiles

 

The purpose of the Area Finance Head position is to establish, coordinate, administer, control, monitor, and periodically summarize the extent of financial operations and performance of the Field Office. S/he provides effective and efficient support and advice to the FO POM, Project Managers, and other team members as required.

 

IX. Duties and Responsibilities : 

 

§  Develops mechanisms to ensure that operations of the FO are implemented in cost- effective manner;

§  Ensures that books of accounts are maintained, check, receipts and other financial documents are kept properly and that they are safeguarded against misuse;

§  Prepares and supervises the preparation of financial analysis with regard to Advances, sub grants, payables and donor contract amounts using prepayment application in the system;

§  Supervises the preparation of the Field Office payroll using payroll program software and also process project charging with PAR allocation tool.

§  Follows up on timely settlement of tax deduction including withholdings, contributions for Provident Fund and Pension to the concerned government body and Ensure that schedules for taxes, deductions for PF and Pension, Benefit and other accruals are properly monitored and

§  Forecast the optimal level of cash requirement of the FO and Prepares monthly “Request for Cash Transfer” and ensure the replenishment of petty cash on a timely basis;

§  Ensures that all cash collected is deposited daily in the bank;

§  Ensure the proper implementation of PAMODZI & ADP at the FO and follow up the incidents and report to the HO

§   Liaise with Grant specialist at the HO to obtain periodical expenditure reports, analyze and advise FO POM, Project Managers, for monitoring and follow up;

§  Submit financial transactions uploads as per the set schedule and other reports in the required standard to HO Finance Unit when necessary

§  Verify vouchers build in the system and process payments using online environment with new finance and grants management software.

§  . Ensures that required financial information is made available to internal and external auditors; Submission of required financial documents when required for audit review.

§   Identify VAT inclusive payments for charging under US G fund sources above the threshold limit & send  invoices and other documents to the head office for claiming reimbursement.

·         Ensures sub-office compliance with CARE’s accounting policy as per CARE USA Finance and Administration policy and procedures manual as well as policy and procedure as established by CARE-Addis;

§  Ensure that financial transaction documents in relation to procurements are kept orderly manner and make sure to follow the procedures of the procurement Manual and integrity of the procurement process maintained at all level;

§  Monitor Supplies Store management at the FO level and actively participate in periodical inventory processes.

 

X. Qualifications (Know How)

Required:

Desired:

 

Required:

Desired:

 

Respect, accountability, courage, excellence, analytical ability, stress tolerance, building partnership, collaboration, operational decision making, planning and organizing, facilitating change, customer focus.

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