Sr. Program Assistant Job at Program for Appropriate Technologies in Health (PATH) - 2015

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

 

PATH seeks to recruit Sr. Program Assistant for a three year project titled ‘Optimizing the Health Extension Program implementation by increasing utilization of iCCM/CBNC services (OHEP)’. The incumbent holder will be located in Addis Ababa and will be responsible for providing direct technical and administrative support to the OHEP team. 

Detail responsibilities include:

Administrative Support: 

Responsible for making travel arrangement, book flights and hotel accommodation and completing administrative forms for project staffs and visitors. Maintain records protocol of outgoing and incoming correspondence of the projectTracking and filing correspondences related to the project business in a systematic mannerProvide administrative and logistical support in organizing workshops, trainings and seminars. Assess and prepare procurement requests including consumables, stationaries, furniture for project utilization. Drafts, formats, and proof read correspondences. Manages project leader calendar and offer admin support.Open files for vehicles assigned to the project and make sure the proper use of vehicles as per donor rules and regulations.Follow up and file log books 

Financial Management Support:

Follow up and collect invoices from vendors and prepare and process payment requests. Tracking and follow up the timely receipt of  deliverables including technical or  narrative reports from  subgrantees and retaining copies for Grant file after getting approval from responsible technical person. Scanning and compiling financial reports Assists Project Administrator with subawards and consulting agreements (e.g. follow up, processing payments, preparing budget, tracking reports). 

Programmatic Support:

Plans, coordinates, and prepares the production and distribution of project documents.Coordinates regular team meetings and conferences to include room scheduling and audio/video conference components and take minutes and notes of such meetings. Develop a guideline for project file documentation that consists hard and soft copy files in coordination with the team and implementing the guideline for easy accessibility and traceability of project documents. Facilitate Travel and logistics arrangement. Prepares and handle project/program team meetings, minutes and reports.

Only short listed candidates will be contacted.

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