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Duties and responsibilities
– Keep the database on staff updated including leaves loans and HR statistics;
- Prepare monthly Payroll/Adjust perdiem formula;
- Transmit the filled database monthly to the senior Hr Administrator;
- Draft employment contracts and send to senior human resource administrator for final approval; Insure To Induct new employees of administrative issues and human resources; Participate in training new ACF staffs about ACF Procedures and history;
- Follow-up the staff’s leaves: annual leaves, sick leaves… And ensure to keep track record of written record and send monthly, yearly, quarterly report;
- Set up a follow-up process for equipment on loan; monitor salary advances, loans, and Bonus payments etc;
- Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the senior human resource Administrator; Sort all documents in the local employees’ individual files and check that all files are complete;
- Register new employees and their legal successors; Prepare and make monthly contribution payments;
- Prepare reports on accidents at work and take the necessary measures in case of death or to end a contract; ensure contacts with local partners (insurance, social security, pension fund);
- Draft job vacancy announcement Write job offers; Ensure contacts with local employment organisations (employment office, etc.) and Organise the recruitment process in co-operation with the job-seeker : schedule appointments, tests, replies;
- Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
- Translate administrative documents upon request;
- Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, mails and letters;
- Photocopy and scan documents; Sort and file documents; Register, copy, dispatch and archive all incoming documents (letters faxes…).
Required qualification and skills:
- BA Degree/Diploma in Human resource management, Management, Business administration or related field with 2 to 4 years professional experience, experience in NGO is advantageous.
Salary and Benefits: According to ACF salary scale and Social benefits policy
Work Base: Hawassa in Sidama Zone.
Availability: As Soon As Possible
Required number: One (1)
Project Duration: 6/Six/ Months with high possibility of extension
If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Application for Base Human Resources Administrator” written in the subject line, and two references to the following addresses:
Action Contre la Faim – Addis Ababa – Human Resources Department, P.O. Box 2357, (Nearby Dinberwa Hospital, Behind Mulmul Bakery): Through www.ethiojobs.net ; or Directly In Person to ACF’s Sekota, Hwassa, Mega, Gambella and Kebri Dehar Offices;
NB: Only short listed applicants will be communicated on and selection process includes technical test and an interview.
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