Executive Assistant Job at Ethiopian Commodity Exchange - 2015

VACANCY ANNOUNCEMENT No. 076/2015

(Internal/External)

The vision of ECX is to transform the Ethiopian economy by becoming a global commodity market of choice. Therefore, it invites competent and qualified Internal/External for the following positions.

Executive Assistant

With duty station in Addis Ababa-Head Office, reporting to CEO, you will be responsible to:

JOB SUMMARY

Assist in the overall office coordination and deal with external relations of the office in professional manner. Maintain an effective and efficient Relationship within and outside ECX.

DUTIES & RESPONSIBILITIES

Ensure calendar management, office coordination, meeting scheduling, and external relations of the office; Responsible to the preparation and timely submission of periodic reports to the CEO;  Responsible to take senior management’s meeting minute and prepare the report on same; Ensures the office’s smooth working relations with stakeholders especially with members, and partners;Ensure travel arrangements, opening, sorting and distributing mails of the office; Responsible to the preparation, proper handling and documentation of  correspondences and official documents of the office; Responsible to handle the distribution of incoming and outgoing letters of the office;Provide Administrative support for the CEO as well as officers of the exchange; Handle visitors, logistics, filing and recordkeeping of the office;Liaise with and  support functional Units in issues related to the office; Handling the day to day affairs of the Office of the Executive;Ensures that official stamp of the exchange is used for official business only;Maintains a petty cash of the office and makes disbursement when required;Procure materials, supplies and services for the office and for members of the senior management team in collaboration with the Lead driver; Confirms that petty cash payment supporting documents are organized for timely replenishment;Provide administrative support to front desk staff;Others as required by the immediate supervisor.

DUTIES & RESPONSIBILITIES

BA in, Management, Business Administration, HRM or related field;Diploma in secretarial science is plus5 or more years of related experience;Excellent command of English language and Communication skills; Excellent interpersonal and team working skills; Ability to act in a professional and ethical manner;Strong learning culture and being staff responsive.

All interested and qualified applicants may send a cover letter, updated CV strictly, and other  relevant documents via email subject to:  jobs@ecx.com.et, www.ethiojobs.com, www.ethiocv.com or in hard copy via our postal address- Ethiopia Commodity Exchange- “P.O.Box 17341, Addis Ababa” with preferred position, preferred location marked on the envelope on or before June 28, 2015.

ECX is an equal opportunity employer and encourages applications from suitably qualified female candidates. Only short listed applicants will be contacted.

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