Capital Finance Administrator Job at Action Contre La Faim - 2015

1. Manage the Bank flows:

In collaboration with  Deputy Country  Finance Manger

-          Handle Bank account management of BAA1ETB , BAA2ETB and BE41ETB /

-          Prepare the cheque  payment voucher as well as 2% withholding tax receipt (if necessary) accordingly

-          Check the compliance of supporting documents presented for payment according to ACF internal procedure.

-          Handle cash withdrawal from the bank

-          Check base on monthly forecast before proceed to Cash transfer

-          Keep records of every single transaction passed through cheque accounts.

-          In parallel update the fund balance available in the bank account

-          Perform Bank reconciliation in the bank book with bank statement

-          Take follow-up of contracts renewal guesthouses/Offices/storage rentals for Addis/Bases, Inform to the supervisor for renewal.

-          Handle staff provident fund deposit every month regularly immediately after paying staff salaries.

-          Provide support for Assistance capital finance for handling of  the 2 cash accounts movements in the capital: CAA2ETB/CE41ETB respectively

2. Take part in verifying the payroll

 –          Follow up on loans, Salary advance reimbursement as per HR rules and regulation.

-          Verifying the data on staff payroll sheet before proceed to payment

-          Verifying  staff provident fund before deposit to the bank

-          Verifying staff monthly income tax ,Staff pension contribution and Staff monthly Income tax before proceed the payment to Inland revenue

 3. Reporting:

-          Prepare monthly check Journals for each check account updating the      transactions. Record the project codes/Chart of account/budget code and lines/third party codes, etc.

-          Prepare the cheque reconciliation documents every month in regular basis.

-          Consequently, prepare the Check account report every month and make ready to export to SAGA (accounting software).

 4.  Verifying  field Account:

-          Give support to field finance team in regard to any financial issue.

-          Collect the monthly field reports regularly communicating with every base.

-          Verify each transaction supporting documents.

-          Give feedback on the findings to the base finance Administrator in terms of codifications recording of transactions etc.

-          Communicate with field finance administrator, correct and adjust even retroactively each supporting documents. Each transaction supporting documents should fulfil all requirements (Clear, neat and should be official)

 5. Checking Compliance of Internal procedures:

-          In respect to ACF financial manuals, check the compliance of supporting documents before payment release and during justifications of collected invoices.

-          In order to avoid any financial and legal risk during audit, check every formality (donors and external Ethiopian Audits requirement) within every transaction supporting documents.

-          Do not release any Check/Cash or do not prepare at all for any payments request unless otherwise the supporting document fulfilled.

-          Especially when the nature of payment is for Purchase/Service/and Work, check every document as per the threshold rule set-up inside the financial manual.

6. Achieving: 

-    Fully responsible for all financial files applying the achieving system

-    Translate accounting documents as needed

-          Using the monthly ledger, dispatch each invoices to each                        corresponding budget file classified per months.

-          Each file should be prepared with partition along with each budget   line.

-           Each partition should have record of the total budget line  expenditures

-          Within each month and run-up of the sum of each payment voucher (Cash or Cheque)

-          Label each file as program or structure financial vouchers with year/budget code/ and month as per the standard format set-up in the finance department.

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-          All taxes paid (Income tax/Withholding tax, other if any ) should be filed in a separate file in accordance to the name of the base/type of tax separately for each months.

 7. Others

-          Give support to field office when needed Ensure good relations with financial partners (bank, tax office, etc)

Qualification & Skills:

 ·         Diploma / Level of studies : Degree/ Diploma in Accounting (related field)

Required skills : 5 years experience in an finance and administrative   post – Good computer skills – Professionalism – Good knowledge of English

 Salary and Benefits: According to ACF salary scale and Social benefits policy.

 Availability: As Soon As Possible

 Required number: 1

 Project duration: In-definite

If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Application for Senior Human Resource Administrator” written in the subject line, and two references to the following addresses:

Action Contre la Faim – Addis Ababa – Human Resources Department, P.O. Box 2357,  (Nearby Dinberwa Hospital, Behind Mulmul Bakery): or Through www.ethiojobs.net ; or Directly In Person to ACF’s Addis Ababa, Mega, Gambella and Sekota Offices;

NB: Only short listed applicants will be communicated On and selection process includes technical test and an interview.

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