Field Coordinator– Male/Female

As a registered charity, founded in 1979, Action Contre la Faim operates in 37 countries. The international network of Action Contre la Faim is represented in Paris, London, Madrid, Montreal and New York. Teams in the field combat hunger on 4 fronts: nutrition, food security, health, water and sanitation.

For our Hirna Field office, we are currently looking for the following professionals:

Field Coordinator– Male/Female

 

Work Base: Harar (Hirna /Tulo)

Availability: As Soon As Possible

Project Duration:  6 Months Period

Objective 1: Overall management of the programs and support activities of the Harar Base.

Programme development

• With the support of the local PMs and the Technical Advisers in AA, participate and contribute to the development of new projects including feasibility, draft of concept notes and LFA (TAs in AA are in charge of proposal writing eventually)


• Support the PM in implementing a sound monitoring system (PMs are responsible for the monitoring of their project with the technical support of the TAs)

Projects Management and supervision

• Manage the PMs of the base;


• Support PMs in human resource and general management issues, budget follow-up and forecast, partner relations, external and internal communication;


• Coordinate closely with the Country finance, HR and logistics Managers ensuring good lines of communication between supports and program departments;


• Support the PMs to ensure that sound budget management practices are followed and all reporting practices are in line with donor requirements; review practices on a regular basis;


• Support the PMs to ensure that each project is carried on schedule and according to approved internal plans, proposals and other contracts with donors and third parties;


• Support the PMs in the preparation of reports to donors and HQ ensuring implementation and adherence to the internal validation process; Liaise with AA to ensure the sound follow-up of the technical quality of the projects by the relevant technical advisors; Liaise with AA to mobilize the resources of headquarters to organize support missions according to the needs expressed by the PMs; Support operationally the teams in achieving the set objectives


• Make sure there is a regular coordination meeting in order to guarantee the good coordination between support and program departments


• Ensure logistics, HR and administrative reports from Log base and HR/Finance Base are sent to Capital on time;


• Supervise implementation of logistics and administrative procedures for the base and channel from/to capital logistics, finance and HR;


• Supervise and ensure coherence and efficiency of base logistics and administration


• HUMAN RESOURCES: Participates in the recruitment of new staffs and their induction. Performs annual evaluation for staffs under direct line management. Make sure an annual training plan is followed up.


• HR: Anticipate and assess the human resources needs of programs under the base and participate in workforce planning.


• HR: Conduct regular monthly assessment of the cost of leaving in the region and report to the capital HR;


• HR: oversees the management of employees’ benefits, and payroll as well as the maintenance and protection of employee records at the region.


• HR: In collaboration with the Country HR Manager ensure that ACF’s Internal Regulation, Convention on social Benefits and working conditions and other policies are properly implemented and adhered to at all times.


• LOGISTICS: Make sure all projects have a Supply Plan that is checked before to proceed with purchases and orders. Make sure the Supply plan is respected or updated according to the need. Alert the Country Logistics Manager when the means are not fitting need (cars, telecoms, etc.)

 

Objective 2: Overall management of the security of the Hirna (Harar) base.

 

• Directly manage security incidents and reporting in Hirna(Harar) under the supervision of Country logistics manager / Country director;


• Be the focal point for security management in Hirna(Harar), supervising the Base Logistician;


• Validate field movement planning according to security plan


• Be the focal point for staff evacuation


• Take the lead and direct action for security management/ incident management in Hirna(Harar) in case of breakdown of chain of command

 

Objective 3: Continuous strategic analysis of the security and humanitarian context in Hirna (Harar)

 

• Analyse the regional security context using all available sources


• Alert Country Logistics manager and Country Director pro-actively on imminent risks and threats and suggest plan of action/ impact on operations in the base


• Advise the DCD/P and program departments in strategic programming with regards to impact of security on program activities


• Maintain and develop networks and sources for security context analysis


• Prepare monthly Hirna(Harar) security situation reports compiling the base input from Base Logistician;


• Analyse the regional humanitarian context using all available sources in collaboration with Program Departments and contribute to timely alerting on humanitarian emergencies


• Contribute to the humanitarian context section of the mission Sitrep for Hirna(Harar),


• Participate in meetings related to security at field level and at regional level, the latter in rotation with the country management team in Addis


• Participates in the updates of the local security plan

 

Objective 4: Representation of ACF and liaison with Regional authorities in Hirna(Harar), UN, NGOs at field and regional level

 

• Participate in humanitarian coordination meetings at field level and at regional level, the latter in rotation with the country management team in Addis


• Participate in the organisation and ensure successful donors field visit in collaboration with Country Director / DCD/P


• Lead negotiations and represent ACF with the following authorities BOFED, DPPB, ENCU, RWB, RHB especially for project agreement, extension, etc.


• Collaborate with the PM and Liaison Advisor in Addis in order to ensure timely production and submission of reports to local authorities at field level


• Monitor and supervise the general management of partnership relations; ensure smooth and fruitful communication with partners and all relevant actors; ensure support and assistance is available to partners in line with needs and requests;

Objective 5: Team Management

• Directly line manage Logistics, Admin and HR base and PMs


• Ensure positive team spirit and intervene/ mediate in case of disputes


• Ensure regular and timely appraisals


• Ensure proper break planning and gap coverage

Objective 6: Reporting and communication

• Review and validate the monthly base coordination meeting report and send it to Addis in a timely manner;


• Provide regular updates and reports to the Country director;


• Ensure good internal communication practices are in place (team meetings, reporting procedures…);


• Ensure the field team is closely informed about the country situation, social and political environment, evolution of the context and other relevant and non-confidential internal development;


• Ensure coordination between PMs in order to develop experience sharing, documentation and application of lessons learnt.

 

Objective 6: Ensure the interim for the Programme Manager when absent. 

 

Qualifications/Skills

• At least three to five years of field experiences respectively in operational management of humanitarian programs,


• A proven track record on project management on one of the following programs  (WASH, Food Security, Nutrition & Health, Mental Health & Care Practices)


• Excellent capacity of strategic humanitarian context analysis


• Proven record of security and base management in development and  post-crisis settings


• Strong management skills and leadership, pro-activity


• Strong communication, networking and representation


• Experiences in capacity building of national staff required


• Basic knowledge of ACF Logistics and Admin procedures is advantageous


• Good team worker, facilitator and mediator


• Humanitarian field experience.

Closing date: Jan 27, 2016

If you are interested, please send your application composed of: none returnable CV, Covering Letter with “