Administrative Assistant/Accountant

Job Description

Job Location: Injibara, ETHIOPIA

Position Type: Full Time/Regular

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

PATH seeks to recruit Administrative Assistant/Accountant for its project office in Injibara town currently implementing a project entitled ‘Optimizing the Health Extension Program implementation by increasing utilization of iCCM/CBNC services (OHEP)’. The position holder will be located in Injibara town, Awi one and will be responsible for providing direct technical and administrative support to staff stationed in this office.

Detail responsibilities include:

1. Office Reception and front desk services

• Answers telephone calls, respond to requests for information, welcome visitors/guests and keeping a log of all visitors and mail;


• Assists in maintaining a neat and orderly appearance of the office, organizing and managing paper and electronic files, magazine and newspaper subscriptions, and receipt of external reports and documents;


• Assists in preparing requisitions for the office and other supplies;


• Assists in planning and preparation for meetings and appointments, including sending out letters of invitations, following up on meeting attendees, and managing meeting logistics;


• Provides administrative/secretarial support to the project staff, and others as required;


• Maintains proper office protocols for incoming and outgoing letters, faxes, internal-memos, contact list, etc.;


• Maintains routine local transportation log books for proper expenditure tracking and reporting;

2. Administration and Logistics

• Responsible for making travel arrangement, book flights and hotel accommodation and completing administrative forms for project staffs and visitors.


• Assists in workshop materials preparation and documentation upon request. This involves handling invitation letters, confirmation of workshops, trainings and other events;


• Maintains records protocol of outgoing and incoming correspondence of the project;


• Tracking and filing correspondences related to the project office in a systematic manner;


• Assesses and prepare procurement requests for consumables, stationeries, equipment and furniture for project and project office utilization.


• Handles periodic office supplies and stationeries replenishments;


• Performs and coordinates administrative duties including the efficient and timely management of faxing, photocopying, scanning and telephone conferencing;


• Manages project staffs’ calendar and offers administrative support;


• Maintains and track records for office utility bills verification, timely settlement, filing, etc;


• Ensures that the project office is neat and clean at all times;


• Serves as a focal person with the office lessor to manage facilities repair and maintenance works.


• Coordinates booking! of issuing local transport to staff, visitors, consultants, etc.:


• Opens files for vehicles assigned to the project and make sure the proper use of vehicles as per PATH and donor rules and regulations.


• Follows up and files project/office vehicle log books;


• Coordinates inward and outward transportation of staff and goods to/from the project office ensuring proper use of organizational/project


• resources and efficiency;


• Creates/maintains mini-store in the project office and handles in/out


• movements using PATH’s store management procedures:

3. Finance and Human Resource

• Delivers staff medical claims documents to the country office and collect cash! checks and pays to staff accordingly, maintain records for reference:


• Delivers monthly staff timecard to the country office and maintain records for reference;


• Ensure daily attendance and maintain staff leave tracing record


• Collects cash from staff advance, partners, vendors, suppliers, etc. and ensure timely deposit to PATH bank accounts;


• Facilitates for requesting for staff travel advance and workshop advance for the project office and ensure timely settlement of advances:


• Handles petty cash and manage fuel coupons:


• Assists in preparation of all payment requests, quotation analysis and purchase orders of the project office;


• Delivers original financial documents to the country office timely;

Qualification and Experience;

Diploma in Accounting, Management, Business Administration, or Secretarial Science and Office Management with at least 4 years of experience

– Excellent communication and computer skills

– Experience in working with International NGOs

– Fluency in English and Amharic is required

– Ability and willingness to travel as this position entails a travel up to 30% of time.

Closing date: Jan 31, 2016

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How to Apply

Interested applicants who meet the above minimum requirement are invited to send their CV with cover letter through email smamo@path.org on or before January 31, 2016.

Please note that the announcement will be open till the position is filled.

We appreciate your application however, only shortlisted candidates will be contacted.

PATH is an Equal Opportunity Employer.

Please do not apply online if other application instructions are stated.

Please do not accept payment requests at any of the recruitment phases!

Job Categories: Accounting and Finance Jobs. Job Types: Full-Time. Job expires in 30 days.

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