Administration Manager (AM), National Office (Addis Ababa)

Job Description

The AM position will involve working in a self-directed manner, as well as part of a team including national and International personnel within a participatory and iterative project framework. Under the general guidance of the project Field Manager (FM), in consultation with the Regional Team Leaders (RTLs) and liaising with Agriteam Administration and staff in Canada, the AM will undertake the overall administration management, logistics, procurement task which is pertaining to the SAGE project.

CV should address the following required items:

• Excellent command of written and spoken English.


• Business and/or management degree from a recognized university.


• 5 – 6 years’ experience in administrative management of international projects.


• Excellent interpersonal skills and human relations capacity.


• Excellent Microsoft skills, particularly with Word and EXCEL.

The following items would also be preferred:

• Experience working as part of a team in an office environment as well as at a distance.


• Demonstrated knowledge and experience in Ethiopian commercial and labor regulations.


• Ability and willingness to travel to SAGE Regional Offices as may be required.


• Provide leadership and management regarding staff differences.

The AM will report directly to the FM, and supported by Canadian-based administrators, as required. Specific duties include but are not limited to:

•  Ensure that office operations progress smoothly by identifying needs; evaluating options; maintaining equipment; approving invoices.


• Coordinate the logistical arrangements for International Short Term Consultants visiting Ethiopia, International and National Ethiopian Based Staff including arrangements for visa, residence ID, hotel and domestic airfares, and other domestic transportation requirements.


• Administer and supervise project fleet management, vehicle usage, including oversight of the vehicle log book, cleanliness, and operation maintenance.


• Maintain and provide historical reference by developing and utilizing filing and retrieval systems.


• Establish and maintain separate inventory logbooks and/or databases for: project equipment and vehicles, project furnishings.


• Coordinate and facilitate recruitment process, contract administration of project staff and individual consultant’s, payroll, employees benefit.

• Prepare, review and maintain from time to time job descriptions for all positions consistent and updated.


• Maintain and review from time to time all systems related to employee in the project (annual leave, payroll, insurance, employee files).


• Handle staff dispute; provide appropriate administrative advice/recommendation on what level disciplinary major has to be followed as per the law.


• Coordinate the designing of staff performance evaluation and ensure it is maintained periodically.


• Ensure that organization’s HR rules and regulations are in compliance with local/national labor law.


• Provide as advice if any new labor law regulation is in place.


• Ensure the organization procurement policies and procedures are in place.


• Coordinate and deal with office rent, office furniture/equipment, service contracts, utilities, sanitation, security and transport; follow up on time renewal and cancellation of contract.

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How to Apply

Please submit a CV (three-page limit) and covering letter that highlights your competencies in relation to the information stated above to vacancy1@lonadd.com on or before February 10th, 2016. Specify the position you are applying for (“National Administration Officer”) in the subject line.

Application Deadline- February 10th, 2016

Please be advised that only short-listed candidates will be contacted by LonAdd

Job Categories: Development and Project M… Jobs. Job Types: Full-Time. Job expires in 30 days.

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