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Position: Procurement Specialist
Responsibility/job summary: Under the supervision of the Coordinator, the Procurement Specialist will be responsible for the planning, supervising and coordinating procurement activities of the NPMT for goods and services.
Specific duties of the Procurement specialist:
Initiate procurement requirements by different stakeholders of WEDP and prepare Annual Procurement Plans in consultation with the concerned stakeholders.
• Develop systems and procedures of procurement and give advice to all implementing organizations (FeMSEDA, ReMSEDA, City MSE Offices, and TVETs OSSs) to ensure that procurement is carried out according to World Bank and Government guidelines and procedures.
• Consult suppliers and/or catalogue to obtain information on quality and availability of products and services available.
• Following the World Bank Standard Bidding Documents, prepare specifications of purchase requests, prepare bid documents and clear with IDA.
• Float tender and collect bid documents and prepare relevant paper work for evaluation by Tender Committee.
• Coordinate Tender/Evaluation Committee meetings, participate in tender evaluation and negotiation process and prepare evaluation reports and minutes.
• Prepare contract agreements for signature NPMT Coordinator.
• Complete and forward purchase orders or contracts to suppliers or consultants; negotiate and follow-up as required.
• Receive bid bond, proforma invoice and performance bond and ensure their validity and timely release.
• Follow-up all necessary process of the National /Commercial Bank of Ethiopia including applying for foreign exchange, Letter of Credit, shipping document etc. and that of the World Bank including applying for special commitment letter, withdrawal applications etc.
• Establish Procurement tracking system and monitor project procurement activities including dispatch of procurement documents; short-landings, damages and necessary arrangements for insurance.
• Insure timely receipt of Invoices, reports and goods.
• Develop, install and maintain reporting system for procurement of goods and services at FeMSEDA, ReMSEDA, City MSE Offices, and OSSs.
• Prepare periodic status reports on the procurement of goods and services under the project for submittal to FeMSEDA and the World Bank.
• Coordinate and conduct procurement training workshops for staff at all levels.
4. Required Qualification: MA/MSC/BA/BSC degree in Procurement, Finance, Business or Commerce or related field of Studies.
5. Work Experience: Minimum 5 years of experience in Public procurement at least 3 years or more in World Bank financed project for MA/MSC, and 8 year experience in public procurement at least 3 years or more in World Bank financed project for BA/BSC.
6. Skills: Knowledge of all major facets of World Bank operations and procurement policies and practices, and procurement related legislation, system and practices.
7. Salary: As per the project salary scale
8. Female applicants are encouraged.
9 Duration of Employment: Annually renewable upon satisfactory performance.
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