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Position Title: Project Accountant, Ethiopia
Location: Central Office, Addis Ababa, Ethiopia
Reports to: Finance & Admin Manager, NASTAD Ethiopia
Terms of Employment: Contractual for one year with potential renewal
Purpose and Description
The Accountant shall handle the day-to-day financial operations of the organization, including the project titled, “Assessment of Community Support Worker Intervention for PLHIV in Rural Ethiopia. She/he will organize financial transactions and documents, prepare check vouchers, participate in the preparation of monthly budget reports, participate in purchasing, and manage logistics and administration related matters. The project accountant assists the Finance & Admin Manager, Project Technical Officers, and Regional Project Officers on issues related to Admin and Finance.
Essential Functions;
• Prepares check payment vouchers and purchase orders, ensuring all necessary documentation are attached along with payment requests, process travel advances & expense reports, meeting budget transfer requests and expense reports for the project.
• Prepares monthly payrolls for review and arrange for transfers to each project staff.
• Follow up and collect timesheets from all the project staff as per NASTAD Ethiopia relevant policy and procedures.
• Prepares monthly payroll income tax, withholding tax, pension contributions to the concerned authorities, and Provident Fund deposits for the project and effect the payments as and when due.
• Maintain grant file and consistently document all basic project correspondences and specific files.
• Prepares project staff insurances, allowances, incentives, and any other benefit payments as per the NASTAD Ethiopia Personnel Manual and staff contractual agreements.
• Assures payments to vendors on a timely basis and participates in identifying reliable and quality vendors.
• Delivers bank project cash transfer memos for payroll and field advances to bank for execution.
• Compiles project documents such as payment vouchers, tender documents, checks, financial reports and correspondence according to systems established at NASTAD Ethiopia Central Office.
• Liaison with Project Technical Officer at Central Office, and Regional Project Officers for timely monthly budget approval and wire transfer requests.
• Manage monthly incentives/allowances, mobile/EVDO cards for Community HIV Support Workers, and other project employees and health facility staff.
• Track project equipment inventory and report as per NASTAD internal policy and project terms and condition.
• Prepare VAT reimbursement request to funder and follow-up the reimbursement process.
• Follow closely the timely liquidation of travel and program advances (e.g. meetings, workshops, trainings, and travel advances for the project) as per the NASTAD Ethiopia policies, applicable project budgets and specific grant terms and conditions, and maintains appropriate budget tracking sheets.
• Assists with month-end close of accounts and preparation of financial reports to NASTAD-HQ and ensure that all project financial documents are properly documented & safeguarded.
• Reviews the monthly project vehicle/motor bikes (project owned and leased) documents (maintenance requests, driver log reports, and any incident reports or vehicle/motor bikes damage insurance claims) for compliance with NASTAD Ethiopia Vehicle Management Policy Manual and reports any questions, concerns, or variations to Finance & Admin Manager and Country Director.
• Perform scanning, photocopying, faxing, collection, preparation of project financial invoices & other support documents to send NASTAD-HQ & for NASTAD Ethiopia files.
• Assist with preparation of financial documents as needed for external auditor and for Internal Control Review site visits from NASTAD-HO/CO
• Make project visit to assist field staff as and when required.
• Facilitate project events (like workshops, trainings etc).
• Liaison with other NASTAD Staff for coordination, teaming, internal cohesion.
• Perform other duties within the Finance & Admin sections as assigned.
Minimum Requirements;
• Strong organizational skills & discretion with confidential information
• Demonstrated ability to handle multiple job responsibilities and to set priorities for accomplishing tasks to meet tight deadlines
• Knowledge of generally accepted accounting practices and principles
• Proven professional verbal & written communication skills
• Knowledge of relevant laws, regulations of the land especially Charities and Societies Agency’s directives.
• Proficiency in Microsoft Excel and Word is required; sound knowledge of QuickBooks or Peachtree Accounting software is an advantage
• Bachelor’s Degree in Accounting, Finance, or related field is required.
• Minimum of three years relevant experiences in accounting & financial documentation management is needed, preferably in an NGO context
Employer’s Statement and Rights
This job posting does not list all the duties of the position. You may be asked by supervisors or managers to perform other duties. You will be evaluated-in part based upon your performance of the tasks lists in job description based on this posting that will be given at the time of hire. The employer has the right to revise a job description at anytime. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any lawful reason. copies to the interview. Failure to comply with these instructions will result in your application not being accepted.
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