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JOB SUMMARY
Under the general direction & supervision of the Division Head prepares weekly status update checklist of projects, weekly critical issues of projects, prepares material approval schedules in collaboration with project sites, follows up on approval of sample materials and catalogues, fills out purchase requests and follows up the purchase of requested materials, prepares short-term budget, undertakes frequent site visit to project sites. Ensures the proper documentation of all the department documents.
DUTIES AND RESPONSIBILITIES
Projects follow-up works
- Communicates with project sites daily on the progress of works and any material, equipments and labor needed on site that needs to be fulfilled by the head office level
- Follow-up with the consultants on approval of submitted material samples.
- Follow-up with the clients for the approval or release of letters concerning materials or related cases.
- Get approval of material quality from consultants for the required material before purchasing
- Evaluate and monitor operational aspects of the projects by reports & periodic supervision
- Evaluate & coordinate proper resource utilization of projects
- Prepare site visit program monthly and as required
Documentation
- Keeps contract documents & drawings safely & properly.
- Keeps proper documentation of correspondences, approval requests and approval letters (both approved & not approved), material requests from projects, checklists and critical issues, etc.
Weekly, monthly, quarterly and annual reports
- Prepares weekly, monthly and quarterly and annual reports regarding material requests and purchased materials.
- Prepares weekly, monthly and quarterly and annual reports regarding approval requests and approved materials and catalogs
- Undertake project site visit on a scheduled basis in discussion with the division head.
- Updates project status
- Prepares a weekly & monthly report
Undertake other responsibilities assigned by the Division head
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