Administrative and Finance Manager Job at tkab - 2015

TKAB is a newly formed CD and DVD manufacturing company based in Addis Ababa.  The company is looking for an administrative and finance manager who is fully capable of functioning at such capacity.

Purpose

To ensure all financial procedures adhere to TKAB’s policies and procedures; ensure TKAB financial/Admin/personnel procedures and policies are known and adhered to at all times.

Key Responsibilities: 

The Manager of Finance and Administration is a full-time employee responsible to TKAB, for the functions which facilitate the fiscal operation of the Company, the tasks related to the management of TKAB facilities and office.

Develop and maintain budgets, analyze monthly operating expenses and provide monthly and quarterly expense analysis.

Serving as an office and facilities manager, and having operational oversight of all financial operations including receipts and expenditures, pledge management, and budget supervision; and oversight of all office and facilities personnel and activities, including payroll.​ ​Compensation is commensurate with experience/​education.​

·       Ensure monthly closing and cash flow status report is produced on time, in both electronic and hard copies;

·        Maintain proper filing systems of financial documents, and scan and burn on CDs those monthly financial reports to be forwarded to the Chairman.

·        Ensure accounting records are kept updated, are reliable and are maintained according to TKAB’s accounting practices;

·        Ensure timely and accurate encoding of all financial movements

·       Manage cash balances to ensure that sufficient balances are maintained for ongoing activities while preventing too high balances.

Payment and cash flow

·         Maintain cashbooks and accounts records and ensure payments are allocated correctly.

·        Handle all cash, including petty cash and local bank account, and maintain and balance daily cashbooks.

·        Manage cash transfers and deal with any other business with the bank;

·        Prepare and carry out monthly salary payments of TKAB staffs.

Inventory/Assets, Procurement & Logistics Management

·        Ensure that assets/inventory are tagged and updated in the electronic property register on a monthly basis and that all staff comply with the laid down procedures regarding property management.

·        Ascertain that correct procedures are followed in the disposal of all obsolete and un-repairable property items and conduct an annual inventory of all assets in the field office.

·        Ensure that all TKAB assets/property are well utilized, maintained/serviced to minimize wastage/losses.

·        Conduct periodic checks to ensure that the TKAB facilities are managed according to TKAB regulations and records are well kept.

·        Ensure that TKAB vehicles are utilized optimally for project activity implementation, safe and insured.

·        Review monthly fleet operational costs including fuel & lubricant consumption, spare part usage and repairs.

Administration Responsibilities

·        Formulate and implement policies to ensure proper and effective administrative systems.

·        Provide advice and support on operational issues.

·        Ensure maintenance of a secure, reliable and appropriate use of information technology.

·        Monitor office and accommodation and supply usage.

·        Manage regularly office filing system for efficiency and ease of retrieval.

·        Ensure contracts/agreements for leases, services, repair of office equipment, utilities etc are current and reviewed regularly on performance.

·        Handle all visitors and guests carefully and respectfully

·        Ensure telephone and electricity bills are paid in time every month;

Personnel Administration

·        Maintain a thorough knowledge of TKAB’s HR policies and ensure employee adherence.

·        Act as focal point on all issues related to HR Policies, and educate staff on policies through staff meetings.

·        Ensure personnel files are complete and accurate assuring adherence to highest level of confidentiality.

·        Maintain updated job description database.

·        Prepare and submit monthly staff list.

·        Assist in the recruitment processes ensuring compliance to hiring procedures as outlined in the HR manual.

·        Conduct timely orientation of new staff.

Other

·        Any other job as assigned by the Chairman and President of TKAB.

Essential:

·   Bachelors of Arts in Finance, Accounting, Business Administration or related fields

·   Minimum 5 years of relevant work experience

·   Proven ability to set up administrative systems

·   Possess excellent financial and personnel management skills

·   Fully proficient in Ms Word and Excel spreadsheets

·   Able to establish and implement sustainable office systems

·   Good organizational skills

·   Superior integrity, work habits, and ability to meet deadlines

·   Diplomacy, tact and negotiating skills

·   Strong planning, organization and problem solving skills with ability to work hands-on, independently, and within team in a difficult work environment

·   Strong communication and interpersonal skills

·   Ability to work cooperatively with staff from diverse cultures

·   Good in spoken and written English especially reporting

Preferable:

Experience in managing a manufacturing plant as an administrative and finance officer. 

Interested candidates should send a CV and cover letter in English addressed to TKAB Hiring Committee at only through tkabgroup@gmail.com with the subject “Admin and Finance Manager”.

The applicant’s cover letter should state the reasons for applying for this particular position and not be generic. The cover letter should also include the applicant’s salary requirements. Please do not send additional materials other than a CV and cover letter, they will not be reviewed.

Applications will be reviewed on a rolling basis before the deadline, and interviews will be held as candidates present themselves. Deadline for applications is 02 October 2015.

We encourage all qualified candidates to apply. TKAB considers all applicants based on merit. It is TKAB’s policy to recruit, hire, train and promote individuals, as well as administer any and all personnel actions, without regard to gender, race, national, clan or tribal origin, religion, age, sex, origin or ancestry, marital status, social status, sexual orientation, or status as a qualified disabled individual.

Source link