Procurement Officer Job at Family Guidance Association of Ethiopia - FGAE - 2015

Under the general direction of the Supplies & GS Manager the procurement Officer is responsible for Collection  and maintenance of lists of major suppliers, current market prices for planning purpose, follows up stoke levels of critical items, collects Performa invoices in sealed envelope and submits to his supervisor and/or procurement committee for analysis and recommendations, effects payments for approved purchases and collect purchased items after proper scrutiny as to conformity with specifications, handover purchased items to store keeper following the standard procedure

Summary of Key Functions/Results Expected

Purchases all goods and services of the Association in accordance with the purchasing policies and procedures;Collects and maintain lists of major suppliers and current market prices of frequently required commodities for planning purposes;Receive Purchase requisition from the division Head for further processing , and make sure the PR authorize by the appropriate authority;Collects Performa invoices in sealed envelop upon receiving purchase requisitions;Prepare bids documents according to the detail specification; Expedite purchase orders for timely receipt of goods and services;Effects payments for purchased items after proper verification against specifications;Collect purchased items and transport to store for handing over to the store keeper;Hand over purchased items to store keeper following the standard procedure;Ensures all goods purchased and received are of the right quality and quantity;Makes clearance of purchased and donated goods form customs warehouse;Hands over all purchased goods and supplies to the Supplies & GS Manager and ensures all are daily registered, signed and received;Handles petty cash for clearance and other expenses;Facilitate fixed asset repair and maintenance like office equipment, machine…..Assist the Supplies & GS Manager in analyzing requirement of goods in the preparation of APB;Prepare the quarterly and annual   report regarding goods  purchased locally, goods received from donors as well as goods on transit;

 

Essential Skills

Awareness of stores and management regulations and standard procurement procedures;Good communication and Interpersonal skills;Ability to make logical and timely decisionsIT literate 

Qualification:     BA/College Diploma in Procurement & Supplies Management & Grade 3 Driving Licence

 

Experience:       3/5years relevant experience

 

Place of work:     Head Office, Addis Ababa

 

Salary:                  As per Association’s Scale

 

Terms of Employment:   One year contract, renewable based on satisfactory performance and availability of funds

Interested applicants should send no-returnable applications with CV and copies of credentials and other supporting documents with in 10 calendar days of this announcement to the following address.

P.O. Box 5716

Family Guidance Association of Ethiopia is an equal opportunity employer and female applicants are highly encouraged to apply.

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