Finance Manager Job at Medecins Sans Frontieres Spain - 2015

Title:                        Finance Manager (Ref: DOL-01-FIN15) Place of Work:       Dolo Ado Salary:                    As per MSF salary scale 
MAIN OBJECTIVE OF THE POSITION

Is responsible for the implementation of Finance policies & procedures in the project and properly manage and guarantee the correct use of Financial Resources in the project. Guarantee the quality, reliability and transparency of the project’s accounts and respect of accounting procedures. S/he is responsible for the mission’s general accounting, including the recording of entries related to safes and bank accounts, and review of the field accounts.

 

MAIN RESPONSIBILITIES AND TASKS

Together with Project Coordinator and the different departments, prepares the draft of the Annual budget and its subsequent revisions.Ensuring proper records of project cash boxes, bank (following up advances and maintaining the daily payment follow up register, physical cash count and bank account reconciliation etc.). Checking purchasing procedures are followed (order forms systematically signed by authorized persons). Informing the Fieldco & ACMA of any irregularity. Performing regular (weekly, monthly) cash ups.Organizing the system for paying suppliers (set payment hours), following up housing rents etc.), prepare payments by cheque, order bank transfers.Paying or prepare payment of salary advances, salaries, taxes and payments notes duly validates by financial coordinator and HRCoPaying per diems and security envelopes according to the rules. Following bank account movements, in particular checking balances on a regular basis and alerting the Finance Coordinator as soon as a transfer seems necessary.Giving an initial briefing on money administration to all personnel receiving entitlements (per diem, lodgment, etc.) and/or functioning advances.NOTE: according to segregation of duties it would be preferable that payments by cash will be done for a third person. If it’s not possible then Accounting Manager will have to do this task.Implement circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security.Implement and supervise transactional procedures and systems in order to ensure transparent accounting practices & full documentary traceability (invoices, receipts, bank statements, etc.), following MSF guidelines & rules & using the respective software in place. Ensures all financial reporting of the Project (ensures that monthly accountancy closure is taking place and controlled, with due quality and on due time & send all closing documents to Capital before 5th monthly closure, sitreps, etc)In close collaboration with the Project Coordinator and the Finance Coordinator, develop, review, and analyse the project budget. Follow up the project budget on a regular basis, in order to ensure that funds are used according to funding contracts and to proposing corrective action. Be in charge of the accountancy training in the project, i.e. to train the Finance officer who have to deal with accountancy and money administration. Training on the mission’s specific allocation guide. Identifying errors and helping to resolve them.

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