Logistics Specialist

VACANCY NOTICE NO.  90534 -2015-1

WHEN APPLYING PLEASE QUOTE THE POST TITLE AND VACANCY NOTICE No as follows:

(Logistics Specialist – 90534 -2015-1)

LEVEL: NO-C

CONT. STATUS : Fixed Term (FT)

Post No. :  90534

The United Nations Children’s Fund (UNICEF), the world’s leading organization working for the rights of children, is inviting applications for this position.

PURPOSE OF THE POST

Under the direct guidance of the Chief of Supply & Procurement Section, the incumbent manages the complex logistics operations of the UNICEF Ethiopia Office.  Responsible for planning, distribution and monitoring of UNICEF‘s supplies in support of the area programme activities, requiring advanced professional technical mastery and expertise in support of operations and programme objectives.

KEY DUTIES AND RESPONSIBILITIES INCLUDE:

Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.

• Responsible for logistics planning through coordination with Operations/Programme Sections.  Provides technical advice on specifications and logistics arrangements to facilitate cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.


• Participate in the Country Programme strategy planning preview and reviews to advice on logistics requirements for the Plan of Operations and Annual Work Plans… Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.

Ensure sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.

• Establish and maintain contacts with the Supply Division in Copenhagen on supply logistics insurance and shipping policies.  Interprets and advises the country office on policies and procedures impacting on offshore and local procurement and delivery.  Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.


• Supervise /manage the operations of the UNICEF transit warehouse facility, ensure that supplies are received, stored and dispatched in a timely and appropriate manner. Ensures accurate documentation and reporting.


• Supervise/manage the UNICEF owned trucks and drivers and manage the contract with UNICEF contracted transporters for distribution of supplies in country.


• Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.


• Coordinate with the Programme Section on supply planning, providing technical advice on logistics considerations and administration as well as providing advice on transportation, distribution and storage requirements in the development of the supply component of the Country Programme.


• Team with the Programme Section and other members of the Operations Section to facilitate efficient customs clearance, storage and distribution of supplies and equipment.


• Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs, and inventory.


• Monitor and manage slow moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources.

MINIMUM REQUIREMENTS:

Education requirements:

• Advanced university degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or specialization in directly related areas including credited courses in supply, logistics, purchasing or contracting. Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.)

Work Experience:

• Five years of relevant professional work experience. Both national and international work experience in      supply, logistics, purchasing, contracting, administration and/or other related fields. Work experience in emergency duty station.

Language requirement:

• Fluency in English and Amharic.

Competencies:

• Communication, Level 2;Working with People, Level 2;Drive for Results, Level 2;Leading and Supervising, Level 1;Formulating Strategies and Concepts, Level 2;Analyzing, Level 3; Relating and Networking, Level 2;Deciding and Initiating Action, Level 2; Applying Technical Expertise, Level 3
  Nationality:    Candidates should be NATIONALS of Ethiopia.

Core Values:

• Commitment, Diversity and Inclusion, Integrity

Closing date: Dec 10, 2015

Applications must include motivation letter, an updated CV, and a completed UN Personal History Form (P-11) available for download on the same page. UNICEF and UN candidates must also include two recent Performance Evaluation Reports.

Please DO NOT ATTACH COPIES OF TRANSCRIPTS, ACADEMIC DEGREES OR RECOMMENDATION LETTERS WITH THE APPLICATION.