Emergency HR Officer

Job Description

Job Title 2 : Emergency HR Officer

Reports to : HR & OD Head

Number of Post : One

Duty Station : Addis Ababa

Terms of Employment : Fixed Term Contract (One Year)

About Plan International:

Plan is a leading international children’s development organization with no religious, political or governmental affiliation, our vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity. Child Centered Community Development (CCCD) is Plan’s Child wellbeing approach in which children, families and communities are active and leading participants in their own development.

Working in 72 countries across the world, Plan’s stated Global Strategic Goal (2011-15) is to reach as many children as possible, particularly those who are excluded or marginalized, with high-quality programs that deliver long-lasting benefits. Plan aims to achieve this goal by working in partnership with others and through high performing teams whose behaviors reflect the corporate values. Plan is committed to realizing child well being and is obligated to provide children with whom it works a safe and conducive environment.

Plan has been operating in Ethiopia since 1995, and currently operates in five regions of the country with a range of multi-sectoral development and humanitarian programs.

About the Position:

Working in 50 developing countries across Asia, Africa and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.

This post holder will support HR/OD department in coordinating emergency staffing responses and acts as a focal person for rapid deployment of personnel to locations where emergency response and recovery operations are undertaken. He/she will also manage emergency related rosters and assists the department in mainstreaming HR processes and systems

Dimensions of Role:

Facilitation of recruitment and selection for emergency response and recovery operation of Plan Ethiopia.
Review and development of emergency HR policies and procedures.
Assisting HR/OD department in streamlining HRIS, HR processes and systems
Frequent travel to fields to field offices
Typical Responsibilities – Key end Results of the Position:

Coordinate with Emergency Response and Recovery (ERR) unit to assess their respective staff needs and initiate the recruitment process as per Plan Ethiopia HR policy and the labor law of the land.
Maintain and update the emergency roster as per competency framework of Plan Ethiopia by identifying, screening and maintaining emergency response capacity of staff members in relevant functional areas to rapidly deploy to emergencies, with the pre-agreement of the CD.
Prepare vacancy announcements based on specific job descriptions and skill requirements proposed by ERR unit and disseminate the announcement of job opportunities internally and externally as widely as possible through innovative ways.
Receive job applications, coordinate with the at least two panel members including the recruiting manager and/or ERR Program Lead or Deputy Lead to undertake short listing and arrange assessments/interviews are conducted within a reasonable time.
Orient the panel with Plan Ethiopia’s recruitment policy and set of procedures and criteria’s every time the members meet for assessment/interview and ensure that the rules and regulations are strictly adhered to while selecting or rejecting candidates.
Conduct reference checks as a means of obtaining information on strength and weaknesses of selected candidates to strengthen the decision of the panel.
Prepare employment minutes based on the recommendations of panel members and secure approval of the Country Director.
Facilitate the preparation of offer letter or employment contract, organize adequate inductions for new joiners.
Open personal files and update as required for all emergency employees.
Assist and participate in salary and benefits surveys for emergency staff to ensure competitive compensation and benefits plans.
Assist to develop and update emergency HR policies and procedures in consultation with Head of HR/OD.
Ensure that all new emergency employees are registered with the pension scheme and appropriate records are created or updated with PEOSSA.
Assist HR/OD department in posting and updating employees data on HRIS, generate report from the system.
Ensure child protection and computer usage and internet access policies are signed by emergency staff as required.
Dealing with Problems:

Respond to requests from ERR team on status of a specific recruitment process, identify bottlenecks and address issues as they arise.
Ensuring all emergency staffs are covered by employment contract and follow on probationers either for employment confirmation or termination.
Communications and Working Relationships:

Internal: Head of HR/OD, ERR Lead/Deputy Lead, other ERR team and PA HR Officers

External: Candidates, UN agencies and others.

Job Requirements

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Gained through education, training, & experience

Educational Qualification and Experience

Minimum B.A. degree in Management, HR, and/or Business Administration
Three to five years of HR experience, preferable in emergency set-up.
Knowledge

Knowledge of HR, good understanding of Relief organizations
Awareness of child protection issues
Skills Specific to the Post

Competent in use of word and excel
Commendable writing skills
Negotiation skills
Behaviours

Listens & Communicates effectively
Behaves calmly and consistently in approach to high pressures environment
Physical Environment and Demands:

Typical office environment
Level of Contact with Children:

Low contact: No contact or very low frequency of interaction

Closing date: Dec 10, 2015

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How to Apply

The closing date for the applications is 10^th December 2015.  The complete application can be sent to: roman@ethiojobs.net or you can upload your cv on www.ethiojobs.net

 

Job Categories: Human Resources Jobs. Job Types: Full-Time. Job expires in 30 days.

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