Ethiopia: Programme Support Officer – Documentation and Reporting

Programme Support Officer – Documentation and Reporting, Ethiopia

Reference:SOT/PS/EACountry: EthiopiaJob Title: Programme Support Officer – Documentation and Reporting

Contract Grade: Volunteer

Contract Length: 6 month contract

Date Needed By:January 2015

New Post or Replacement: Replacement

Accompanied / Unaccompanied: Unaccompanied

Exact Job Location: Addis Ababa, with frequent travel to Concern Programmes outside of Addis Ababa

Reports To: Documentation and Communication Cooordinator

Liaises With: Country Director, Director of Programmes, Area Coordinators, Programme Managers, Finance Department, Technical Advisers and Programme Partners

Job Purpose:

CONCERN Ethiopia is in the process of developing a number of innovative approaches to its work with the poorest communities in Ethiopia. It is important that we document these approaches in early 2015 in order to ensure that they are recorded for Replication and Scale-up by Partners and other organisations. These approaches include the following:

Approaches to resilience programmingWorking in Consortia-a process reportLandless Youth development programmeNatural Resource Watershed managementPartnering for Vocational TrainingPartnership with CSOsInfant and Young Child FeedingWomen Economic EmpowermentApproaches to Advocacy

Therefore the main responsibility of the PSO will be to document these approaches in a manner that facilities replication. This will be achieved through primary and secondary data collection, field and desk work and in collaboration with programme and management teams here. The PSO wlll also be required to assist programme teams and the Documentation and Communication Coordinator in the preparation of other documents such as proposals and reports as required.

Main Duties & Responsibilities:

· Produce case studies that demonstrate best practice in selected areas of Concern’s work and also address problems/constraints and critical issues.

· Ensure that these Case studies are prepared in a participatory manner and are up to publication standard

· Ensure that these Case Studies are user-friendly and include ‘How to’ and implementation guides as appropriate to ensure the possibility of replication of these methods by partners and others

· Assist in supporting the Documentation and Communication Coordinator, staff and partners in the production of high quality, timely and accurate reports. These documents will be in line and compatible with the donor formats as needed

· Assist in ensuring timely submission of high quality proposals by administering proposal preparation time-frames, supporting personnel inputting on the submission, editing and write-ups and ensuring submission complies with format and administration requirements of the donor.

· File both hard and electronic copies (on shared folder) of all documents, including contracts, reports, proposals, tools and data.

General

• Represent Concern at relevant coordination meetings at local and national level

• Assist in surveys, studies and research conducted by the programmes

• Ensure learning documentation is shared with relevant staff

• In conjunction with the Programme team, support the identification, documentation and dissemination of lessons in the Country Programme

PERSON SPECIFICATION

ESSENTIAL

Education, Qualifications & Experience Required:

· Master’s degree, Bachelor’s Degree or Post Graduate Diploma in development studies or related field

· Good knowledge of the principle and practices of humanitarianism and development programmes

· Previous experience in a similar role

· Good knowledge of computer applications- Microsoft word, Excel and file management

· Fluent spoken & written English

· Excellent English report & proposal writing and communication skill

· Good knowledge of donors (ECHO, EU, UN OCHA, Irish Aid, etc)

· Excellent critical analysis skills including the ability to interpret and present data

· Very good interpersonal skills- consultative, positive and able to plan and write very well in English

· A commitment to capacity building and a mentoring/coaching approach to working with colleagues

· Ability to use initiative and work with limited supervision to agreed priorities.

· Good leadership, administration, strategic planning and programme design skills

· Flexible, reliable, culturally sensitive, ability to work under pressure to strict deadlines

· Empathy with Concern’s mission, vision and goals, and our target group.

DESIRABLE:

· Three years’ experience of preparing high quality documents for key stakeholders

· Knowledge and understanding of participatory programming techniques.

· Familiarisation with Concern’s Programme Cycle Management System

· Team player

All applications should be submitted through our website at https://jobs.concern.net/ by the closing date of 14th December 2014. CV’s should be no more than 4 pages in length.

All candidates who are short-listed for a first round interview will be notified via email after the application deadline

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.