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• Full compliance of customs clearance and shipment activities with UN/UNDP rules, regulations, policies and strategies.
• Preparation of customs clearance and shipment activities results-oriented annual work plans.
• Elaboration of proposals and implementation of cost saving and reduction strategies in carrying out customs clearance and shipment activities in consultations with concerned stakeholders.
2) Ensures effective and efficient custom clearance, shipment and delivery of goods to beneficiaries, focusing on the achievement of the following results:
• Organization of shipment, customs clearance for imported and exported goods and personal effects, preparation and processing of necessary documentation, monitors and follows up to ensure timely and efficient provision of services.
• Facilitates processing of shipment and customs clearance documentation in liaison with UNDP Country Office Procurement unit, Ministry of Foreign Affairs, Custom, Transit agents, Ministry of Finance and Economic develop, etc. Liaises with suppliers to ensure documentation is available (AWBs etc) for smooth processing.
• Coordinates with contractors regarding the supply of goods and services as necessary. Collects all original (scanned copies) shipping documentation (AWB, invoices etc) from suppliers / contractors to enable shipment and customs clearance for imported/exported goods in a timely manner.
• Ensures that copies of all shipping documentation (AWB’s), Supplier / Contractor Invoices and Purchase Orders are provided to UNDP prior to the arrival of goods to help coordinate the delivery and receipt of the goods by beneficiaries to the designated location.
• Liaises with different stakeholders to ensure that Receipt & Inspection (R&I) Reports are produced in a timely manner on goods received, and on completion ensures that all relevant documentation is placed on file
• Prepares requests and ensures timely payments for processing shipments and customs clearance formalities, facilitates cost-recovery for services provided and reconciliation of cash advances/payments.
• Maintains a good filing system for incoming and outgoing correspondence.
• Performs other duties as may be assigned.
3) Supports knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
• Regularly briefs the staff members and other stakeholders on customs clearance and shipment issues
• Prepares/updates relevant SOPs
• Makes sound contributions to knowledge networks and communities of practice.
Competencies
Corporate Competencies:
• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
• Shares knowledge and experience
• Encourages office staff to share knowledge and contribute to UNDP practice areas
• Develops substantive knowledge of one or more Practice Areas
• Promotes a learning environment in the office
• Provides helpful feedback and advice to others in the office
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
• Ability to perform a variety of specialized activities related to operation and customs clearance activities, including administration and application of customs regulations and practices.
• Strong IT skills
• Ability to provide input to business processes re-engineering, implementation of new systems
Leadership and Self-Management
• Focuses on results and client orientation
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates strong oral and written communication skills
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities
• Responds positively to critical feedback and differing points of view
• Solicits feedback from staff about the impact of his/her own behavior
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