Finance Officer

Key Functions

Under the general guidance of MoFED, the Financial Officers are responsible for maintaining appropriate financial information systems and accounting records based on the generally accepted accounting principles, international accounting standards and agreed modalities.

The key function of incumbent is largely on ensuring smooth implementation of UN assisted programs as per agreed standards and quality through strengthening financial management capacity of federal and regional implementing partners.

While the assignment is on rotational basis, he or she will be tasked with the following duties and responsibilities.

Duties and Responsibilities

* Planning controlling and managing financial resources of the program
* Maintain separate books of accounts such as separate general ledger and subsidiary ledgers. Income and expenditure register book for relevant UN EXCOM Agencies funded projects.
* Ensure that the expenditure agreed with the annual work plan before preparing the FACE regularly.
* Prepare quarterly physical and financial (FACE), performance reports and forward to relevant UN EXCOM Agencies, MoFED and relevant Sector Ministers.
* Follow up the release of funds by UNEXCOM agencies and subsequent deposit to regional and Woreda Finance Bureaus.
* Maintains separate fixed asset register for fixed asset purchased using each UNEXOM Agencies fund and follow up whether regional and Woreda implementing partners adhere to guidelines and procedures.
* Assist regional and Woreda Bureaus on the preparation of annual work plan (AWP) and fund authorization and certification of expenditure (FACE).
* Record daily expenditure transaction and register book and subsequently to the ledger.
* Prepare monthly bank reconciliation for UNEXCOM Agencies assisted funds.
* Ensure that necessary supporting sources document obtained for each transaction and file the documents properly.
* Ensure that payment vouchers are sequentially prepared and documents stamped paid.
* Ensures that an appropriate internal control and record keeping system are maintained.
* Ensuring that the procurement use control and disposal of non-expendable equipment are in accordance with established procedures.
* Conduct cash count for each fiscal year at the end of the year, December 31.
* Ensure that the FACE sent to relevant UNEXCOM agencies. MoFED and relevant sector Ministries agreed with the register bank maintained by Regional and Woreda Bureaus.
* Take inventory count separately for fixed assets purchased using UNEXCOM Agencies fund as per the requirement of UN agencies.
* Reconcile book of accounts of regional bureaus with the Woreda book of account and relevant UNEXCOM Agencies records regularly.
* Prepare statements of expenditure of the end of each fiscal year December 31 each year.
* Prepare statement of cash position for the year ended December 31.
* Make available auditable documents such as book of account financial Statements, project documents and annual work plan to be provided to external auditors.
* Facilitate the work of external auditors and make a follow up action to rectify the audit finding and take adequate correcting measure in subsequent periods.

Competencies

Corporate Competencies:

* Demonstrate corporate knowledge and sound judgment
* Self-development, initiative-taking
* Acting as a team player and facilitating team work
* Facilitating and encouraging open communication in the team, communicating effectively
* Creating synergies through self-control
* Managing conflict
* Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
* Informed and transparent decision making
Functional Competencies:

Building Partnerships

* Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
* Establishes and nurtures positive communication with partners
Job Knowledge/Technical Expertise

* Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
* Ability to formulate and manage budgets; manage contributions and investments; manage transactions; and conduct financial analysis, reporting and cost-recovery.
* Possesses knowledge of organizational policies and procedures and applies them consistently in work tasks
* Identifies new and better approaches to work processes and incorporates the same in his/her work
• Analyzes the requirements and synthesizes proposals
* Strives to keep job knowledge up-to-date through self-directed study and other means of learning
* Demonstrates good knowledge of information technology and applies it in work assignments
* Demonstrates in-depth understanding and knowledge of the current guidelines and tools and utilizes these regularly in work assignments
Design and Implementation of Management Systems

* Make recommendations relative to work-processing approaches and procedures which would lead to more efficient systems design
Client Orientation

* Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
* Organizes and prioritizes work schedule to meet client needs and deadlines
* Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
* Anticipates client needs and addresses them promptly

How to apply: read the job details shown aboveif you feel that this job is suitable for you read the full details by clicking "View Full Details" buttonfollow the instructions shown in that new pagePlease note that each job has its own conditions and method to apply.
Didn't find what you were looking for?

* See other jobs in Ethiopia or at UNDP.

* Try using Advanced search.

* Try: Newest Vacancies, Upcoming Deadlines!, Vacancies Grouped by Organization,
Vacancies Grouped by Duty Station or Most Viewed Vacancies.

View the original article here