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This assignment will entail working with the LRP Senior Advisor, the Country Office LRP Coordinator and the Task Team on all matters related to the successful organization and follow-up of workshops one, two and three. The goal is to effectively launch the LRP workshops in the host country so that it is an impactful learning experience in meeting the desired objectives.
In addition, the Coordinator will support – under the guidance of the CAI core team, the CAI consultants to be appointed by the UNDP CO and the AAP IRTSC CAI advisor- the implementation of “Climate Action Intelligence”(CAI), specifically in the area of data gathering and analysis. CAI is a pioneering software tool that collates data sets on any given topic (ie. who is doing what, where, when and why in climate change in Ethiopia) to enable decision-makers to better understand relationships, gaps and opportunities. CAI complements and enhances the effectiveness of the leadership programme and, as such, will be implemented in parallel.
The Coordinator will liaise regularly with the Senior Advisor on planning issues and progress. Specifically the coordinator will support, yet not be limited to, the following LRP activities:
Work in collaboration with the designated Coordinator and the Task Team (2 or 3 people) to administer these tasks as a team:
* Adhere to the work process flow regarding event coordination and agreed upon roles.
* Co-create a results matrix and collect data accordingly.
* Procure a hotel venue space for 80-100 people and plan according to requirements.
* Send tailored invite letters to each participant and respond to RSVP inquiries.
* Contact all participants to confirm attendance.
* Support the needs assessment focus groups as needed.
* Research relevant in-country climate change information as required.
* Support the payment of DSA via UNDP operational procedures.
* Support the workshop preparation and registration process.
* Assist with evaluation as agreed upon (ie. collecting feedback forms and compiling data).
* Between workshops, check-in as agreed upon with breakthrough project teams.
Work in collaboration with the CAI planning team on the following tasks:
* Project coordination support: support the CAI focal point in coordinating all activities pertaining to the launch of CAI in Ethiopia.
* Information extraction: undertaking data extraction in formal documents (‘document mining’), updating media feeds.
* Data generation: supporting the CAI core team with keeping a record of all CC players, projects and policies, conducting informal interviews to supplement evidence elicited from formal sources.
* Intelligence visualization: supporting the CAI core team with updating the visual tools developed to capture this information.
* Information and data analysis: supporting the CAI core team with analyzing the findings emanating from the dynamic action research process and compiling CAI briefing memos.
* Information dissemination: supporting the CAI core team with updating the AAPleadership team and relevant stakeholders about the CAI analysis findings and generating, on request, communication materials required to communicate these findings for different audiences.
* Other miscellaneous tasks as needed.
For the duration of the assignment, the information officer will form part of and support the ‘CAI core team’. He/she will work directly under the supervision of the CAI focal point.
DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSAL:
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
1. Proposal: (not more than 450 words)
* Explaination why the candidate is most suitable for the position.
* Candidate must rrovide a brief methodology on how he/she will approach and conduct the work.
2. Financial Proposal: Indicate Monthly fee
3. Personal CV including past experience in similar projects and at least 3 references.
FINANCIAL PROPOSAL:
* Financial proposal: indicate monthly payable based on deliverables and upon certification and acceptance by UNDP
Competencies
Demonstrated ability to:
* Plan and implement programmes and/or workshops.
* Work with all levels of staff in UNDP, government or civil society.
* Take initiative to work in an independent manner where necessary but within a team ethos
working across practices / disciplines.
* Strong interpersonal and communication skills (oral and written).
* Excellent working knowledge of English.
* Full computer literacy
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