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resources to fight three of the world's most devastating diseases, and to direct those resources to areas of
greatest need. The GF's vision is a world free of the burden of AIDS, tuberculosis and malaria. The GF
operates in partnership with governments, civil society, the private sector and affected communities.
Since 2003, the GF has awarded grants to Ethiopia from the first round for tuberculosis to the recent grant
under round 9 for Tuberculosis. In total, the GF has committed a sum of approximately USD2.0 billion
dollars to Ethiopia for the fight against the three diseases out of a total GF portfolio of about 19.2 billion
to 140 countries worldwide.
UNOPS has acted as the Local Fund Agent to the Global Fund's grant management and disbursement
program in Ethiopia since January 2009. In order to efficiently accomplish the required tasks of this
assignment, the UNOPS LFA office is in need of an experienced Monitoring and Evaluation (M&E)
Specialist to support the team's daily activities. The M&E Specialist will work under the direct supervision
of the LFA Team Leader/Coordinator in Ethiopia. S/he will be responsible for carrying out the M&E
related activities of the LFA and supporting the Team Leader/Coordinator in the implementation of
programmatic and other activities for the UNOPS LFA in Ethiopia.
Duties and Responsibilities
The main duties and responsibilities of the M&E Expert are outlined below:-
Principal Recipient (PR) : Government of Ethiopia Assessment - Within the context of the Indefinite
Quantity Contract (IQC) between the Global Fund (GF) and UNOPS, undertake all activities laid out in
the Work Order signed between the GF and UNOPS for Ethiopia and related to the monitoring of
programme activities by liaising with all relevant stakeholders/organisations, familiarizing
him/herself with all the relevant documentation, with the programme, its work plans and
implementation modalities etc.
Preliminary Principal Recipient Profile On the basis of conclusions drawn from the review of
existing information about the Principal Recipient, the LFA M&E Expert will in collaboration with the
LFA Team Leader/Coordinator identify known strengths and weaknesses in relation to the M&E
system and methodologies proposed to be applied by the PR; and key risk areas for successful
program implementation. S/he will also highlight any external factors which in his view may affect
the Principal Recipient's performance ability and verify if the PR fulfils the Minimum Required
Capacities set out by the GF.
The M&E Expert will study in depth all related documentation and information, implementation
modalities and work plans proposed by the PR as well as obtain additional background information
from relevant donor organisations on the performance record of the PR in terms of M&E activities
under donor funds, accountability and transparency.
Recommendations - based on the Preliminary Principal Recipient Profile, the LFA M&E Expert shall
assist the LFA Team Leader/Coordinator in drafting and submitting in the agreed time-frame a
preliminary assessment report proposing to the Global Fund specific areas, if any, that require
additional clarification to be obtained through a focused fact finding Assessment due to insufficient
or unreliable existing information in the functional area of M&E. In this regard, the M&E Expert will:
i) Assist the LFA Team Leader/Coordinator in developing a plan and timeframe for the focused
on-site assessment;
ii) Undertake the focused on-site assessment of the PR's M&E system in collaboration with the
LFA Team Leader/Coordinator;
iii) Assist the LFA Team Leader/Coordinator in formulating the assessment conclusions and
recommendations to the GF in the final assessment report in the area of M&E and data
collection highlighting identified strengths and weaknesses, and if relevant, identify areas for
capacity building;
iv) Assist the LFA Team Leader/Coordinator in making recommendations to the GF in the phase
of the grant negotiations on the status of the various work plans with specific focus on the
feasibility and soundness of the proposed M&E system;
v) The LFA M&E Expert in cooperation with the Programmatic Professional, Finance
Professional and the LFA Team Leader/Coordinator shall work with the Principal Recipient to
improve the M&E system if deficient for the current phase of the grants;
vi) Report to the LFA Team Leader/Coordinator on all identified M&E problems and the capacity
of the PR to operationalize the M&E system proposed;
Verification of Implementation Performance - The LFA M&E Expert shall undertake all related
activities for the verification of the implementation, especially the verification of implementation
and performance records as laid out in the LFA ToR in the GF-UNOPS IQC and signed Work Order for
Ethiopia. Specifically,
i) The LFA M&E Expert will meet regularly with the PR and his/her relevant programme
stakeholders to verify performance indicators data and advise on any additional data that
may be required to bring out programme impact;
ii) S/he will advise and inform the LFA Team Leader/Coordinator regularly about any arising
obstacles or problems, diversions from GF policies, and any information that is regarded
relevant for successful programme implementation
iii) Regularly review the disbursement requests in relation to the agreed performance targets
and consult with the LFA Team Leader/Coordinator on recommendations to the GF;
iv) Perform site visits to the Principal Recipient, sub-recipients and program sites as necessary
to confirm the reports of grant implementation.
v) In collaboration with the Programmatic and Finance Professionals, Procurement Expert and
the Team Leader/Coordinator mount studies if necessary to gather authentic data on
programme achievements and impact;
vi) Perform ad hoc inspections of the records on distribution of drugs, bed nets, equipment,
their use, replacement, warehousing and stores management;
vii) Review, in consultation with the LFA Team Leader/Coordinator, the findings and
recommendations of independent audits in relation to implementation performance data;
and provide feedback to the Global Fund as to the steps the Principal Recipient is
undertaking to resolve any findings and/or implement recommendations which might affect
its performance and/or accountability under the grants.
viii) Bring all significant performance and data management related problems to the immediate
attention of the LFA Team Leader/Coordinator.
ix) Perform his/her services as may be agreed to in the particular GF-UNOPS Work Order for
Ethiopia.
Phase 2 Reviews - The LFA M&E Expert shall undertake all related activities for the phase 2 review of
existing grants, especially the review of the endorsed version of the phase 2 proposals prepared by
the PR for the continued funding of project activities. He will review the Performance Framework for
the phase 2 to ensure a continuation of adequate monitoring of program activities in the second
phase of Global Fund financing.
Grant closures and consolidation - The LFA M&E Expert shall undertake all related activities for the
orderly closure of grants and the consolidation of new grants with any existing grant in the same
disease area, and where the performance indicators are similar and only incremental. Specifically,
x) The LFA M&E Expert will meet regularly with the PR and his/her relevant programme
stakeholders to review the closure plan proposed by the PR to ensure that the plan meets
the guidelines of the Global Fund;
xi) The LFA M&E Expert will review the field data collection plan for the closure to be sure that
the sampling is representative, and will carry out the data quality review of the final closure
report and advise the Team Leader/Coordinator of any missing data before the final
submission of the report to the Global Fund;
xii) The M&E Expert will work in collaboration with the Programmatic and Finance Professionals,
Procurement Expert and the Team Leader/Coordinator to review a consolidation plan for
two or more grants in the same disease area to ensure that the consolidation will result in
cost savings, efficiency gains and improved implementation of the programmatic aspects of
the grants;
xiii) Perform his/her services as may be agreed to in the particular GF-UNOPS Work Order for
Ethiopia.
Participation in Working Group for M&E under the UNCT UNDAF - The LFA M&E Expert shall assist
the Team Leader/Coordinator to project the participation of UNOPS in the implementation of the
UNDAF for Ethiopia. Specifically,
xiv) The LFA M&E Expert will participate in the M&E Technical Working Group (TWG) to ensure
the successful monitoring of the activities planned under the major diseases supported by
the Global Fund, especially HIV/AIDS;
xv) Participate in UNDAF projects monitoring missions, and represent the Team
Leader/Coordinator in UNDAF related meetings in the absence of the Team
Leader/Coordinator.
Communication with LFA Central Coordinator UNOPS-Geneva and the Regional LFA Coordinator
i) The LFA M&E Expert shall coordinate his work closely with the LFA Team Leader/Coordinator
in Ethiopia;
ii) S/he shall inform the Regional LFA Coordinator-Johannesburg regularly about the work in
progress, any problems that might arise and coordinate closely with the LFA Central
Coordinator methodology of the work;
iii) The M&E Expert shall provide the LFA Team Leader/Coordinator with all necessary
information in order for the latter to consult the Regional LFA Co-ordinator to provide back-
stopping, advise the LFA Team Leader/Coordinator and supervise the LFA work in country
through quality assurance missions;
iv) S/he shall consult and liaise with the LFA Central Coordinator for any specific technical
matters if necessary;
v) Regularly share information on the status of the work in progress and report any relevant
issues to the LFA Team Leader/Coordinator and the Regional Coordinator;
vi) Submit all formal written communication, such as reports for the GF first to the LFA Team
Leader/Coordinator for revision;
vii) Inform the Team Leader/LFA Co-ordinator about any constraints that might affect the
successful work of the LFA in country.
Other Duties
The LFA M&E Specialist may be assigned any other duties by the Team Leader and Coordinator in
furtherance of UNOPS Business Acquisition efforts and the participation of UNOPS in the
implementation of the UNDAF and the United Nations Delivery as One program in Ethiopia.
Required Selection Criteria
Professionalism: Knowledge of all facets of monitoring and evaluation of development
programs, international and government planning process, design and implementation of data
collection, analysis and reporting systems, conduct of surveys for data generation, analysis and
reporting.. Ability to integrate knowledge with broader strategic, policy and operational
objectives. Ability to apply independent judgment and discretion in advising on and handling
M&E issues and problems. Ability to negotiate, persuade and influence others to reach
agreement on complex and sensitive issues.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets
messages from others and responds appropriately; asks questions to clarify, and exhibits interest
in having two-way communication; tailors language, tone, style and format to match audience;
demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input
by genuinely valuing others' ideas and expertise; is willing to learn from others; places team
agenda before personal agenda; supports and acts in accordance with final group decision, even
when such decisions may not entirely reflect own position; shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as required; allocates appropriate
amount of time and resources for completing work; foresees risks and allows for contingencies
when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honors commitments; delivers
outputs for which one has responsibility within prescribed time, cost and quality standards;
operates in compliance with organizational regulations and rules; supports subordinates,
provides oversight and takes responsibility for delegated assignments; takes personal
responsibility for his/her own shortcomings and those of the work unit, where applicable.
Creativity: Actively seeks to improve programs or services; offers new and different options to
solve problems or meet client needs; promotes and persuades others to consider new ideas;
takes calculated risks on new and unusual ideas; thinks "outside the box"; takes an interest in
new ideas and new ways of doing things; is not bound by current thinking or traditional
approaches.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks
to see things from clients' point of view; establishes and maintains productive partnerships with
clients by gaining their trust and respect; identifies clients' needs and matches them to
appropriate solutions; monitors ongoing developments inside and outside the clients'
environment to keep informed and anticipate problems; keeps clients informed of progress or
setbacks in projects; meets timeline for delivery of products or services to client.
Commitment to Continuous Learning: Keeps abreast of new developments in own
occupation/profession; actively seeks to develop oneself professionally and personally;
contributes to the learning of colleagues and subordinates; shows willingness to learn from
others; seeks feedback to learn and improve.
Technological Awareness: Keeps abreast of available technology; understands applicability and
limitation of technology to the work of the office; actively seeks to apply technology to
appropriate tasks; shows willingness to learn new technology. Experience with PeopleSoft a
distinct advantage.
Managerial Competencies:
Leadership: Serves as a role model that other people want to follow: empowers others to
translate vision into results; is proactive in developing strategies to accomplish objectives;
establishes and maintains relationships with a broad range of people to understand needs and
gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives
for change and improvements; does not accept the status quo; shows the courage to take
unpopular stands. Provides leadership and takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas of work;
demonstrates knowledge of strategies and commitment to the goal of gender balance in
staffing.
Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between
the Organization's strategy and the work unit's goals; generates and communicates broad and
compelling organizational direction, inspiring others to pursue that same direction; conveys
enthusiasm about future possibilities.
Empowering Others: Delegates responsibility, clarifies expectations, and gives staff autonomy in
important areas of their work; encourages others to set challenging goals; holds others
accountable for achieving results related to their area of responsibility; genuinely values all staff
members' input and expertise; shows appreciation and rewards achievement and effort;
involves others when making decisions that affect them.
Building Trust: Provides an environment in which others can talk and act without fear of
repercussion; manages in a deliberate and predictable way; operates with transparency; has no
hidden agenda; places confidences in colleagues, staff members and clients; gives proper credit
to theirs; follows through on agreed upon actions; treats sensitive or confidential information
appropriately.
Managing Performance: Delegates the appropriate responsibility, accountability and decision-
making authority; makes sure that roles, responsibilities and reporting lines are clear to each
staff member; accurately judges the amount of time and resources needed to accomplish a task
and matches task to skills; monitors progress against milestones and deadlines; regularly
discusses performance and provides feedback and coaching to staff; encourages risk-taking and
supports creativity and initiative; actively supports the development and career aspirations of
staff; appraises performance fairly.
Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the
heart of the problem quickly; gathers relevant information before making a decision; considers
positive and negative impacts of decisions prior to making them; takes decisions with an eye to
the impact on others and on the Organization; proposes a course of action or makes a
recommendation based on all available information; checks assumptions against facts;
determines the actions proposed will satisfy the expressed and underlying needs for the
decision; makes tough decisions when necessary.
Education/Experience/Language
Education: Advanced university degree (Master's degree or equivalent) in economics, social sciences, business
administration, public administration, commerce, statistics, engineering, or a related field. A first-level
university degree in combination with qualifying experience may be accepted in lieu of the advanced
university degree.
Experience: A minimum of Five years of progressively responsible experience in the planning, monitoring and
evaluation of development programs and projects, design and implementation of surveys for data
collection, analysis and reporting, strategic planning or related area. Knowledge of Global Fund
operations, especially in the area of M&E will be an advantage.
Language: Fluency in English (both oral and written) is required. Knowledge of another UN official language is an
advantage.
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