Administrative Officer, Food & Agricultural Organisation

Post your development initiative, which has put smiles in people’s faces  Administrative Officer
Food & Agricultural Organisation

 Location : Addis Ababa , Ethiopia
 Last date of Submission : 17 Jan 2011 Sector : Sustainable Development Skill Set : Business Development , Finance and Accounts , Programme Management Nature of Job : Fixed term Contract  Advise the SRC in the preparation of the Programme of Work and Budget (PWB) in consultation with relevant technical officers and the HQ
Technical divisions; prepare and consolidate the SRO workplans for submission to OSP and the respective HQ technical divisions; Propose revised plans and strategic measures to the SRC to implement successfully the biennial programme of work and monitor effectively budgetary trends;
Prepare SRO periodic budgetary reports for submission to the SRC and OSP; prepare post planning and monitoring and other regular and ad hoc reports;
In line with corporate standards and guidance from OSP, contribute to the development of results-based management concepts and policies and monitoring and reporting procedures;
Act as SRO focal point for the development, implementation and post implementation of corporate activities, identify operational, administrative,information technology and other constraints and propose solutions to improve quality, timeliness and cost effectiveness;
Overview the maintenance of imprest accounts and other budgetary reports, act as Certifying Officer, monitor availability of funds under all programmes; ensure that financial commitments and expenditures are accurate and consistent with established guidelines and are reflected into computerized planning and financial systems;
Provide guidance and training to Office staff and field project personnel on all administrative and operational matters and undertake special missions for training staff in other FAORs Offices, SROs and host Governments on budgetary, financial and managerial issues in line with the Organization’s regulations, policies and procedures;
Act as focal point for assessment of training needs and organization of training events as well as other human resources issues relevant to the office (e.g management of NSHR, recruitment, escalating issues to the HR division or Shared Service Centre, etc.);
Ensure the management of Office’s premises, the allocation of space and the provision of services for the renovation and the maintenance of
Premises and other required services including security for MOSS compliance and act as FAO focal point for security matters
Maintain liaison with HQ units to resolve complex issues, deal with Internal and External Auditors and prepare replies to audit observations and queries;
Provide operational and managerial support to field projects and liaise with TCD and other divisions to facilitate timely financial and human resources actions
Organize and participate to subregional meetings, workshops, celebrations and other events. 

Qualifications:

University degree in business or public administration, accounting or a related field.
Seven years of relevant experience in the field of financial management, including experience in planning, financial and general administration in a large organization;
Working knowledge of English, French or Spanish and limited knowledge of one of the other two.
Relevance of experience in administration and financial management including accounting, procurement and human resources administration;
Ability to organize, coordinate and supervise work of a large team of staff
Ability to organize programme proposals and monitor programme implementation;
Excellent communication skills, both orally and in writing
Extent of understanding and knowledge of the UN administrative, financial, budgetary and programme policies, rules and procedures
International exposure, including extensive experience in developing countries.

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