Internal Controller & Compliance Manager

Reports to                                : Country Director                                      

Number of Post                      : 1 (one)

Duty Station                            : Addis Ababa, Country Office with frequent travel to fields

Terms of Employment           : Fixed term contract for two years

 About Plan International:

Plan is a leading international children’s development organization with no religious, political or governmental affiliation, our vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity.  Child Centered Community Development (CCCD) is Plan’s Child wellbeing approach in which children, families and communities are active and leading participants in their own development.Working in 72 countries across the world, Plan’s stated Global Strategic Goal (2011-15) is to reach as many children as possible, particularly those who are excluded or marginalized, with high-quality programmes that deliver long-lasting benefits. Plan aims to achieve this goal by working in partnership with others and through high performing teams whose behaviors reflect the corporate values. Plan is committed to realizing child wellbeing and is obligated to provide children with whom it works a safe and conducive environment.

Plan has been operating in Ethiopia since 1995, and currently operates in five regions of the country with a range of multi-sectoral development and humanitarian programmes.

About the Position:

The post holder provides services and support to the Country Director, Country Management Team (CMT) members and other staff in ensuring that the system of internal controls and procedures necessary to manage risks across all areas of business is working at the required level of effectiveness. She/he provides guidance and coordination in the identification, analysis, documentation of key risks, and in the management and mitigation of these.

Dimensions of Role:

Financial measures or statistics relevant to post such as budget; list of direct and indirect reports

• Support and facilitate the effective implementation of the overall organisational risk management system, including its review and monitoring, and innovation for its continuous enhancement.


• Support and facilitate the identification and classification of risks to the country operation, the documentation of these, and the determination of appropriate actions to appropriately manage / mitigate such risks. This includes the timely and periodic completion of the Country Office and Program Area risk registers.


• Support and facilitate the monitoring of progress towards agreed risk management / mitigation actions, such that remedial actions can be taken in a timely way as and when necessary.


• Regularly update the risks and progress against actions online using the new software of Plan International- MAGIQUE.
  

   

  
  

  Global Assurance reviews

  
  

• Act as country focal person for liaison with the corporate Global Assurance team regarding the planning, coordination and undertaking of all Global Assurance audits in Ethiopia, and other matters.


• Support and facilitate the monitoring of progress, and the evaluation of effectiveness, of all agreed actions arising from the findings and recommendations of Global Assurance reports, documenting progress in periodic Audit Action List reports and making linkages to the content and oversight of the Country Office and Program Area risk registers.

Reviews of compliance with key controls, and effectiveness of policies and procedures

·         Prepare a master list of all required compliances to internal policies and procedures, external compliances to donors and government; ensure that Plan Ethiopia fully meets all the required compliances; monitor it regularly and submit a monthly report to the Country Director.

·         Develop an annual calendar, ToRs and conduct internal audits of all Departments and PAs in Plan Ethiopia every year.  Prepare a clear report with action plans and share with Country Director. Monitor the progress against the action plan to address all internal audit actions.

·         Coordinate, plan and facilitate all external audits within Plan International Ethiopia.

·         Prepare and regularly update the Master list of all audit actions, follow up with all action owners on regular basis, update the progress on audit actions and share it on monthly basis to CMT and other relevant colleagues.

·         Review compliance with established key controls in all areas of business including program, finance, sponsorship, resource acquisition and grant management, human resources, IT, partnerships, logistics, and in any other area of business as relevant.

·         Reviewing the adequacy and effectiveness of internal policies and procedures

·         Prepare reports for management following reviews of compliance and the effectiveness of policies and procedures, and support and facilitate appropriate response to identified gaps or shortcomings in the control environment, including the monitoring of progress against agreed follow up actions.

 Case investigation

·         As required by the Country Director, support the design and undertaking of investigations into occurrences and incidents that have materialised and where controls, policies and procedures may be found to have been inadequate. This includes, but is not limited to, allegations of fraud.

 Partnership Management

·         Support partner organizations in their own risk management systems and processes, and conduct partner risk assessments based on due diligence reports, volume of funds, and other criteria so as to identify possible key risks that might affect PIE’s operations with partners.

·         Review selected activities of selected partner organizations to ensure that they are operating in conformity with the partnership agreement entered into with PIE.

Capacity development

·         Support and facilitate continuous reflection and learning with regard to the risk management system, as a means towards is continuous refinement and enhancement. This includes learning from interaction with the corporate Global Assurance function, with other Plan countries and with external parties, and from internal reviews and other relevant initiatives such as specific case investigations.

·         Raise fraud awareness across the entire workforce, and the implementation of appropriate control measures.

Anti Fraud Awareness:

• Be a focal point for rolling out Anti Fraud Policy, its implementation and monitoring within Plan Ethiopia.
  

  Other

  
  

·         Serve as focal person for the coordination of the country-wide insurance portfolio.  This includes maintaining active dialogue with the Regional Office and International Headquarters regarding statutory and optional insurance requirements, such that the management team maintains an accurate overview of existing coverage, its appropriateness and cost, its timely renewal, and other matters of relevance.

·         Serve as focal point for coordination in other specific areas as requested by the Country Director, designing and monitoring systems and processes to support policy requirements including, but not limited to, anti-terrorism screening.

Child Protection and Gender Equality

• Demonstrate commitment to Plan’s child protection policy through implementing the policy in its entirety, and report any actual or potential risk situations following the reporting procedures, being aware of abuse and risks to children, being vigilant, becoming familiar with the Child Protection Policy.


• Raise children’s rights/protection awareness and important of gender equality and respect to diversity within Plan and amongst partners and community members.


• Familiarize with the gender equality policy and gender equality implementation strategy of PIE.


• Ensure the gendered aspects of risk are properly assessed and mitigation strategies developed.


• Identify and address issues of gender discrimination and inequality within Plan staff.
  

  Dealing with Problems:

  
  

  Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them

  
  

• The position involves a high degree of complexity in resolving challenges that come with dealing with sensitivities associated with audit / review processes, and in designing and monitoring actions to enhance risk management and controls. It may also involve complexity and sensitivity in the design and / or undertaking of specific case investigations.


• The position requires good communications and inter-personal skills, including clear and unambiguous writing of reports, policies, procedures and the like.


• The position requires the ability to analyse policy and practice, and the findings of reports such as Global Assurance reports, and to propose and develop systems.
  

   

  
  

  Communications and Working Relationships:

  
  

  Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

  
  

• The position maintains communication and working relationships with the CD, ECMT, and the various process owners of processes being audited or reviewed;


• Contact person for Global Assurance Department;


• Externally the position maintains communication and working relationships with partner organizations being audited, communities, suppliers and external auditors;


• Interaction with other INGOs for cross learning and the sharing of best practices related to risk management;


• Interaction with other Internal Controllers within RESA to share experiences and information.

Qualification and Experience:

	Essential
Education/ Qualifications	·         BA in Accounting and/or Finance or Audit, Compliance Management, or other relevant professional certifications; MBA, MSc in Accounting and/or Finance or Audit or Compliance Management or other relevant areas is preferable.
Experience	·         At least 5 years relevant professional experience for MA or MSc and 7-8 years of relevant professional experience for BA  in related roles and responsibilities, in an NGO environment; ·         Good understanding of statutory requirements, i.e. the local regulatory environment. ·         Extensive experience in the design and implementation of risk management frameworks. ·         Extensive experience in undertaking internal control reviews. ·         Proven experience of fraud detection and investigation. ·         Proven experience and skills in compliance (both internal and external to donors and government) management and monitoring. Experience of NGOs is must
Leadership Attitudes & Behaviours :	·         Trustworthy; ·         Highest level of personal integrity – acts with honesty, diligence and responsibility; ·         Commitment to organizational values and behavioural codes and objectivity; ·         Confidentiality – prudent in use and protection of information acquired in the course of duty; ·         Thorough, disciplined, able to work independently, committed to deadlines and pays attention to detail ·         Teamwork – positively promotes team effort through shared successes. ·         Positive Disposition – Builds relationships and relate to people in a friendly, open and accepting manner. ·         Initiative – acts with initiative to resolve problems ·         Objectivity – Disclose material facts and shall not participate in activities that are presumed to impair unbiased assessment.
Knowledge:	·         Knowledge of risk management frameworks and processes; and ·         Knowledge of internal control systems.
Skills Specific to the Post:	·         Strong interpersonal skills and the ability to work effectively with others at all levels; ·         Strategic thinking, particularly with regard to systems approaches and organizational development; ·         Strong analytical and communication skills; ·         Strong organisational and coordination skills; ·         Excellent writing skills; ·         Computer literacy; ·         Ability to work in a multidisciplinary and multicultural environment ·         Ability to investigate fraud cases;
Physical Environment and Demands:	Typically office environment with frequent travel to fields
Level of Contact with Children:	No contact or very low frequency of interaction

Salary and Benefits:

Plan offers a competitive salary and benefits package to its employees. The post in on a fixed term contract bases ,salary will be in the range of 25,585.00 to 28,428.00 ETB subject to negotiation plus a very attractive benefits including Monthly Transportation Allowance, Monthly Pension & PF Contribution of 15% of basic salary, Annual Medical Allowance, 24 hours GPA Insurance and others. Plan also provides a number of capacity development opportunities to its employees including Talent Management Programme.

of January 2016. Please use the subject: “

while you apply for this post. Please also attach your CV, a letter explaining why you are the best candidate for this job, non-returnable copies of all the supporting documents, your current and expected salary, your contact details including phone and emails and contact details (both email and phone) of two referees who know you professionally.  Please note that one of the referees must be your current/most recent line manager. The complete application should be sent to:

Only short listed applicants will be contacted.

Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the national community.

References will be taken and background and anti-terrorism checks will be carried out for the successful candidate in conformity with Plan’s Child Protection Policy.