Executive Secretary

Job Description

Under the general supervision and guidance   of the Plant   Manager    the   Executive secretary   performs   administrative   duties in the office of    Plant Manager. Incumbent is responsible to manage the correspondence, recorded keeping and other administrative issues.

Reports   directly to   the  Plant Manager   .

• Manages supervisor’s calendar and independently schedules appointments.


• Screens incoming calls and correspondence and responds independently when possible.


• Prepares memorandums outlining and explaining administrative procedures and policies


• Arranges programs, events, or conferences   with   facilities and cater, issuing information or invitations, and controlling event budget.


• Directs preparation of records such as agenda, notices, minutes, and resolutions for  meetings.


• Manages the record keeping of company policies, procedures, and other documents in a modern and systematic manner.


• Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.


• Creates and maintains database and spreadsheet files


• Regulates the smooth flow of information between the office of Plant  Manager   and other organizational units of the company.


• Explains to employees, visitors, guests or representatives of external organizations about the routine and standard practices of the company.


• Sorts mail delivered to the office, maintains control over incoming correspondence, reviews correspondence memoranda.


• Transmits messages and instructions from the  Plant  Manager to individuals and units and follows up matters as need be .


• Prepares agenda for meetings, takes minutes of meetings, type same for signature.


• Transmits data and documents via Fax  and internet accesses as directed.


• Keeps master file and register of all outgoing and incoming letters, memoranda, and other documents.


• Proof reads letters before signature by   Manager for official release.


• Maintains  confidentiality in all sensitive matters of verbal and written information.


• Ensures  a clean and proper arrangement of the office and its environments.


• Performs  other duties as per the direction of the Manager .

Job Requirements:

• BA Degree in  Secretarial Science, Business Management or others  related feilds with at least two years of work experiance OR Diploma in secretarial service and 4 years work experiance.


• Excellent English, written and spoken


• Meticulous on handling  activities, procedures and following instructions


• Excellent application of computer


• Excellent communication skill

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How to Apply

Interested and qualifed applicants can use the online application option of this web site (IF YOU DO NOT HAVE A CV BUILT ON THE SITE, PLEASE ATTACH YOUR CV AFTER YOU CLICKED THE APPLY ONLINE BUTTON) Or You can send your CV and copies of relevant documents through the following address within five consequetive days of this announcement date.




Note: While Applying please mention the Job position in your mail subject, and for further contact use ONLY THE FOLLOWING COMPANY ADRESSES.

Company Addresses

ACOS ETHIOPIA PLC.

TEL: +251221111700/0221100798/

E:mail: administration.et@acosnet.it

P.O.B. 1100798
Adama

Please do not apply online if other application instructions are stated.Please do not accept payment requests at any of the recruitment phases!

Job Categories: Admin, Secretarial and Clerical Jobs. Job Types: Full-Time. Job expires in 30 days.

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