Emergency Response Project Coordinator (EL Nino)

Job Description

Plan is a leading international children’s development organization with no religious, political or governmental affiliation, our vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity. Child Centered Community Development (CCCD) is Plan’s Child wellbeing approach in which children, families and communities are active and leading participants in their own development.

Working in 72 countries across the world, Plan’s stated Global Strategic Goal (2011-15) is to reach as many children as possible, particularly those who are excluded or marginalized, with high-quality programmes that deliver long-lasting benefits. Plan aims to achieve this goal by working in partnership with others and through high performing teams whose behaviors reflect the corporate values. Plan is committed to realizing child wellbeing and is obligated to provide children with whom it works a safe and conducive environment.

Plan has been operating in Ethiopia since 1995, and currently operates in five regions of the country with a range of multi-sectoral development and humanitarian programmes.

About the Position:

The Emergency Response Project Coordinator is responsible for all operational aspects of the humanitarian intervention and ensuring the quality and effectiveness of Plan’s emergency response within his/her designated geographical area of responsibility. S/he coordinates and manages the team in each geographical intervention area. He/she is responsible for overall coordination, implementation and reporting of emergency response and recovery projects in his/her operational areas, both financial and programmatic. He/she oversees and manages field-based staff in all programme and operational aspects. He/she is also responsible for the timely monitoring and evaluation of the project. The works of Emergency Response Project Coordinator is directly contributes to the realization of Plan’s mission in Ethiopia.

Dimensions of Role:

· Lead humanitarian and rehabilitation projects in in the project site, implementing donor funded projects in Nutrtion, Livelihood security and WASH sectors, responsible for the successful implementation of projects valued up to $360,000 per the project period.

· Lead a multi-disciplinary professional emergency teams (up to 30 staff) working in the project site.

· Maintained constructive working relationship with the representatives of Government officials, INGOs and Local NGOs

· To support in the designing/development of emergency response projects and ensure projects are effectively implemented, monitored/reviewed, evaluated and progress and final reports are timely compiled and shared with CO and PU for review and then submission to donor

· Coordinate and support local level assessments, surveys and other studies and assist proposal development to finance projects.

Typical Responsibilities:

· In association with the National Emergency Response Lead, Emergency response and recovery ldeputy lead, PU and field staffs, ensure emergency assessments are undertaken and implement integrated emergency response, recovery and exit strategies.

· Coordinate the development of all project implementation plans and budgets within the framework of the agreed emergency response programme and strategy.

· Assist and advise the National Emergency Response Manager with securing donor funding for emergency projects.

· Support project design and proposal preparations for institutional and public funding

· Maintain ongoing surveillance of the developing humanitarian emergency situation and in consultation with the national Emergency Response and Recovery Manager adjust activities accordingly

· Ensure adequate monitoring, reporting and acquittal of emergency response activities in accordance with donor regulations, country and national office requests, international humanitarian accountability frameworks and relevant SPHERE standards.

· Provide continuous technical and organizational support and capacity building to field teams

· Make regular visits to emergency response field sites to provide field staff support and address programmatic challenges

· Ensure that different sectoral activities are implemented in a coordinated and integrated manner.

· Ensure all project activities are conducted in accordance with the agreed work-plans and proposals

· Facilitate mainstreaming of Child protection, DRR and gender aspects in all projects initiatives

· Ensure all team members understand and carry out their duties in accordance with personal work-plans, humanitarian principles, core values, the Code of Conduct and SPHERE.

· Ensure the national emergency response Lead/Deputy lead is kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, and other significant developments.

· Work in close relation with field, PU and CO staffs

· Ensure that human resources implications and needs are fully assessed, identified, described and communicated, in collaboration with the field and Country Office HR Officers.

· Promote a productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against other persons on the grounds of race, colour, sex or creed.

· Ensure all team members are fully briefed on all aspects of security, social and cultural norms and local conditions and behaviour.

· Create the conditions to ensure effective teamwork and morale.

· Conduct performance appraisals of team members and as required, ensure regular feedback.

· Monitor ongoing human resources issues and make recommendations and adjustments accordingly.

· Establish and maintain constructive working relationships with other NGO’s, UN agencies, local government, bilateral and multilateral donors, and other principle stakeholders including the military where present and if necessary.

· Ensure that logistical resources implications and needs are fully assessed, identified, described and communicated, in collaboration with the PA and Country Office Log department.

· Identify training needs and work with HR department to develop and implement relevant training plans.

· Support HR and admin staffs in human resources planning and overall staff management

· Ensure with CO and PU Finance teams the establishment and maintenance of Plan International financial management and accounting systems for all assessment and response activities and assets.

· Ensure effective budget management at field level, including correct coding of expenses and adherence to PIE financial management guidelines and donor requirements.

· Responsible for monitoring grant budgets with PU and CO finance teams, and in compliance with donor regulations.

· Support field emergency finance teams in cash forecasts, budget follow-ups and adherence to regulations

· Ensure that program support functions are established and maintained in accordance with Plan International policies and procedures

· Ensure compliance with all Ethiopian government legal, contractual, labour and statutory requirements.

· Ensure with the Logistics Officer the establishment and maintenance a functional procurement and supply chain management system

· Ensure with the Logistics Officer the timely and appropriate establishment of all logistics infrastructure (warehousing / transport / distribution) and associated operating / management /monitoring systems

· Ensure that secure and reliable communications/ information management facilities are established and maintained

· Ensure emergency response team members are familiar with usage, procedures and relevant communications protocols

· Ensure all emergency response team personnel understand individual and collective responsibilities for safety and security.

· Ensure compliance with Plan International Security Guidelines and their effective application in the local context

· Ensure that the Donor and Government reporting is done and submitted on time in accordance with their reporting template and within their reporting schedule.

Child Protection and Gender Equality

· Demonstrate commitment to Plan’s child protection policy through implementing the policy in its entirety, and report any actual or potential risk situations following the reporting procedures, being aware of abuse and risks to children, being vigilant, becoming familiar with the Child Protection Policy.

· Raise children’s rights/protection awareness and important of gender equality and respect to diversity within Plan and amongst partners and community members.

· Child protection and gender equality policies are understood by the staff and partners.

· Ensure equal participation and benefit of boys and girls and children with disabilities in all phases of programme/ project implementation.

Job Requirements

Qualification and Experience:

Essential

Education/ Qualifications

BSc in Rural Development, Agriculture, Economics, Development studies or other related fields
Experience

Experience: A minimum of three years of experience

Good managerial experience, including managing budgets

Communications and Working Relationships:

Key Internal Contacts

Field teams (project coordinator, all officers, CMAM, TSFP nurse, OTP nurse),

Key External Contacts

Program beneficiaries, local government sector offices

Knowledge:

Knowledge of Core Humanitarian Standards, Red Cross/ NGO Code of Conduct and the UN Convention of the Rights of the Child.

Skills Specific to the Post:

· Knowledge of Plan policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct

· Knowledge of child rights programming

· Good knowledge of field level realities of humanitarian NGOs work

· Good understanding of the external operating environment including government policies, strategies, guidelines and operating procedures in managing emergencies and disasters in the country Perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.

Physical Environment and Demands:

Typically office environment with frequent travel to fields

Level of Contact with Children:

No contact or very low frequency of interaction

Your rating: none

Rating: 0 – 0 votes

How to Apply

Plan offers a competitive salary and benefits package to its employees. The post in on a fixed term contract bases ,salary will be in the range of 14,684.00 to 12,315.00 ETB subject to negotiation plus a very attractive benefits including Monthly Transportation Allowance, Monthly Pension & PF Contribution of 15% of basic salary, Annual Medical Allowance, 24 hours GPA Insurance and others. Plan also provides a number of capacity development opportunities to its employees including Talent Management Programme.




How to Apply:




The closing date for the applications is 4th January 2016. Please use the subject: “Appling Emergency Response Project Coordinator (for El Nino )” while you apply for this post. Please also attach your CV, a letter explaining why you are the best candidate for this job, non-returnable copies of all the supporting documents, your current and expected salary, your contact details including phone and emails and contact details (both email and phone) of two referees who know you professionally. Please note that one of the referees must be your current/most recent line manager. The complete application should be sent to: PIErecruitment@plan-international.org




Only short listed applicants will be contacted. This position is open only for Ethiopian National with suitable skills and experiences. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the national community. Female candidates are highly encouraged to apply.




Child Protection Policy:




References will be taken and background and anti-terrorism checks will be carried out for the successful candidate in conformity with Plan’s Child Protection Policy.

Job Categories: Development and Project M… Jobs. Job Types: Full-Time. Job expires in 30 days.

2 total views, 2 today