Programme Assistant

Duties and Responsibilities

1. Provides effective support to management of the regional Emergency Response Programme focusing on the achievement of the following results

• Collection, analysis programme related information for identification of areas for support for expediting programme implementation
• Drafting of budget utilization strategies, update on unutilized funds and un-liquidated advances
• Compile narrative physical report
• Assist in monitoring programme progress and provide feedback

2. Provides administrative support to the programme unit focusing on the achievement of the following results

• Preparation of vouchers (PVs and JVs) for the project activities
• Maintenance of the internal expenditures control system including timely corrective action on erroneous entries
• Making budget check for resource mobilization and approving expenses
• Maintaining programme records and correspondence properly for easy reference

3. Supports in strengthening partnership

• Establish good relationship with implementing partners at federal, regional and Woreda levels

4. Supports knowledge building and knowledge sharing in the programme areas and the CO focusing on the achievement of the following results

• Participation in the preparation and organization of trainings
• Contributions to knowledge networks and communities of practices
• Document best practices of the programme and promote sharing of the practices

Competencies

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values
• Displays cultural, gender, region, race, nationality and age sensitivity and adaptability

Functional competencies:

Knowledge management and learning

• Shares knowledge and experience
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and operational effectiveness

• Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/programmes documentation, program data entering, preparation of revisions, filing, provisions of information
• Ability to provide input to business processes re-engineering, implementation of new system including new IT based system
• Good knowledge of Result Management Guide and Toolkits

Leadership and self-management

• Focused on result of the client and responds positively to feedback
• Consistently approaches work with energy and positive, constructive attitude

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