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resources to fight three of the world's most devastating diseases, and to direct those resources to areas of
greatest need. The GF's vision is a world free of the burden of AIDS, tuberculosis and malaria. The GF
operates in partnership with governments, civil society, the private sector and affected communities.
Since 2003, the GF has awarded grants to Ethiopia from the first round for tuberculosis to the recent grant
under round 9 for Tuberculosis. In total, the GF has committed a sum of approximately USD2.1 billion
dollars to Ethiopia for the fight against the three diseases.
UNOPS has acted as the Local Fund Agent to the Global Fund's grant management and disbursement
program in Ethiopia since January 2009. In order to efficiently accomplish the required tasks of this
assignment, the UNOPS LFA office is in need of experienced Financial Management Specialists (FMSs) to
support the team's daily activities. The FMSs will work under the direct supervision of the LFA Team
Leader and Coordinator in Ethiopia. They will be responsible for carrying out the financial management
related activities of the LFA and supporting the Team Leader and Coordinator in the implementation of
programmatic and other activities for the UNOPS LFA in Ethiopia.
Duties and Responsibilities
The main duties and responsibilities of the FMSs are outlined below:-
Principal Recipient (PRs) and Sub-Recipients (SRs) Assessment - Within the context of the Indefinite
Quantity Contract (IQC) between the Global Fund (GF) and UNOPS, undertake all activities laid out in
the Work Order signed between the GF and UNOPS for Ethiopia and related to the Financial
Management and Systems assessment of the PRs and SRs by liaising with all relevant
stakeholders/organisations, familiarizing themselves with all the relevant documentation, with the
program, its work plans and implementation modalities etc.
Preliminary Principal Recipient (PR) and Sub-Recipient (SR) Profile On the basis of conclusions
drawn from the review of existing information about the PRs and SRs, the LFA Finance Professional
will in collaboration with the LFA Team Leader and Coordinator identify known strengths and
weaknesses in relation to the Financial and Management Systems proposed to be applied by the PRs
and SRs; and key risk areas for successful program implementation. They will also highlight any
external factors which in their view may affect the PRs and SRs performance ability and verify if the
PR fulfils the Minimum Required Capacities set out by the GF.
The FMSs will study in depth all related documentation and information, implementation modalities
and work plans proposed by the PRs and SRs as well as obtain additional background information
from relevant donor organisations on the performance record of the PRs and SRs in terms of
Financial and Administrative Management of donor funds, accountability and transparency.
PRs and SRs Assessment:
Assist the LFA Team Leader and Coordinator in developing a plan and timeframe for the focused on-
site assessment;
Undertake the focused on-site assessment in the functional area of Financial and Management
Systems in collaboration with the LFA Team Leader and Coordinator;
Assist the LFA Team Leader and Coordinator in formulating the assessment conclusions and
recommendations to the GF in the final assessment report in the area of financial management
highlighting identified strengths and weaknesses, risks, and if relevant, identify areas for capacity
building;
Assist the LFA Team Leader and Coordinator in making recommendations to the GF in the phase of
the grant negotiations on the status of the various work plans with specific focus on the feasibility
and soundness of the proposed programme budget;
The LFA FMSs in cooperation with the LFA Team Leader and Coordinator shall work with the PRs to
develop a plan for the initial and subsequent disbursements of funds to the SRs and other
implementers;
Undertake an assessment of the audit arrangements for the grants and ensure that the PRS and SRs
put in place adequate plans for the annual audit of the grants including; preparation of audit terms
of reference (TOR), selection of auditors and timeframe for the audit exercise to ensure quality and
timely submission of audit reports;
Report to the LFA Team Leader and Coordinator on all on-going activities and follow-ups
Manage day-to-day operational matters in accordance with the work order
Verification of Implementation Performance
The LFA FMSs shall undertake all related activities for the verification of the implementation,
especially the verification of financial reports and disbursement requests as laid out in the LFA ToR in
the GF-UNOPS IQC and signed Work Order for Ethiopia;
The LFA FMS will meet regularly with the PRs and SRs and the relevant programme stakeholders to
verify the correct use of GF program funds;
They will advise and inform the LFA Team Leader and Coordinator regularly about any arising
obstacles or problems, risks, fraud, diversions from GF policies, and any information that is regarded
relevant for successful program implementation;
Regularly review the disbursement requests and financial program up-dates of the PR for soundness;
assess program expenditures against programmatic performance, and consult with the LFA Team
Leader and Coordinator on recommendations to the GF about funding;
Perform site visits to the Principal Recipients, sub-recipients and program sites as necessary to
confirm the reports of grant implementation;
Perform ad hoc inspections of the books and records;
Review, in consultation with the LFA Team Leader and Coordinator, the findings and
recommendations of independent audits of the PRs and SRs, and provide feedback to the Global
Fund as to the steps the PRs and SRs are undertaking to resolve any findings and/or implement
recommendations which might affect their performance and/or accountability under the grants;
Bring all significant performance and financial problems and risks to the immediate attention of the
LFA Team Leader and Coordinator;
Perform his/her services as may be agreed to in the particular GF-UNOPS Work Order for Ethiopia.
Phase 2 Reviews
The LFA FMSs shall undertake all financial management related activities for the phase 2 review
of existing grants, especially the review of the endorsed version of the phase 2 proposals
prepared by the PRs for the continued funding of project activities. The FMSs will review the
implentation of the phase 1 workplan and budgets against programmatic performance to
determine implementation efficiency, funds management and efficiency savings realized in the
course of program implementation, and review the proposed workplan and budget forcasts for
the phase 2 to ensure that lessons learned from phase I are fully incorporated into the workplan
and budgets, disbursement arrangements and financial monitoring for phase 2 to ensure a
smooth continuation of program activities in the second phase of Global Fund financing.
The LFA FMSs will bring to the attention of the Team Leader and Coordinator any potential risks
to the implementation of the second phase activities in the area of financial management, and
will reflect all findings in the finance section of the phase 2 LFA review report.
Grant closures and consolidation
The LFA FMS shall undertake all financial management related activities for the orderly closure
of grants and the consolidation of new grants with any existing grants in the same disease area,
and where the performance indicators are similar and only incremental.
The LFA FMSs will meet regularly with the PRs and the relevant programme stakeholders to
review the closure plan proposed by the PRs to ensure that the plan meets the guidelines of
the Global Fund;
The LFA FMSs will review the field data collection plan for the closure to be sure that the
sampling is representative, and that all required financial data for a proper closure of the grants
have been included in the data collection plan, and will carry out the data quality review of the
final closure report and advise the Team Leader and Coordinator of any missing data before the
final submission of the report to the Global Fund;
The FMSs will work in collaboration with the Programmatic, M&E and Procurement
Professionals, and the Team Leader and Coordinator to review a consolidation plan for two or
more grants in the same disease area to ensure that the consolidation will result in cost savings,
efficiency gains and improved implementation of the programmatic aspects of the grants;
Perform their services as may be agreed to in the particular GF-UNOPS Work Order for Ethiopia.
Communication with LFA Central Coordinator UNOPS-Geneva
The LFA FMSs shall coordinate their work closely with the LFA Team Leader and Coordinator
in Ethiopia;
The FMSs shall inform the Team Leader regularly about the work in progress, any problems
that might arise and coordinate closely with the LFA Central Coordinator the methodology of
the work;
Formal communication with the GF, such as reports shall be shared with the Team Leader
and Coordinator before submission to the GF;
The FMSs shall provide the LFA Team Leader and Coordinator with all necessary information
in order for the latter to consult the LFA Central Coordinator to provide back-stopping,
advise the LFA Team Leader and Coordinator and supervise the LFA work in country through
quality assurance missions;
The FMSs shall consult and liaise with the LFA Central Coordinator for any specific technical
matters in the absence of the Team Leader and Coordinator;
Regularly share information on the status of the work in progress and report any relevant
issues to the LFA Team Leader and Coordinator and the Central Coordinator;
Submit all formal written communication, such as reports for the GF first to the LFA Team
Leader and Coordinator for revision;
Inform the Team Leader and Coordinator about any constraints that might affect the
successful work of the LFA in country.
Required Selection Criteria
Professionalism: Knowledge of general financial policies and procedures, including, financial
management and auditing. Conceptual analytical and evaluation skills to conduct independent
research and analysis into financial and programmatic issues. Ability to identify issues, formulate
opinions, make conclusions and recommendations. Conscientious and efficient in meeting
commitments, observing deadlines and achieving results; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Communication: Speak and write clearly and effectively; listen to others, correctly interpret
messages from others and respond appropriately; ask questions to clarify, and exhibit interest in
having two-way communication; tailor language, tone, style and format to match audience;
demonstrate openness in sharing information and keeping people informed.
Teamwork: Work collaboratively with colleagues to achieve organizational goals; solicit
input by genuinely valuing others' ideas and expertise; is willing to learn from others; places
team agenda before personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing: Develop clear goals that are consistent with agreed strategies; identify
priority activities and assignments; adjust priorities as required; allocate appropriate amount of
time and resources for completing work; foresee risks and allows for contingencies when
planning; monitor and adjust plans and actions as necessary; uses time efficiently.
Accountability: Take ownership of all responsibilities and honor commitments; deliver outputs
for which one has responsibility within prescribed time, cost and quality standards; operate in
compliance with organizational regulations and rules; support subordinates, provide oversight
and take responsibility for delegated assignments; take personal responsibility for their own
shortcomings and those of the work unit, where applicable.
Creativity: Actively seek to improve programs or services; offer new and different option to
solve problems or meet client needs; promote and persuade others to consider new ideas; take
calculated risks on new and unusual ideas; think "outside the box"; take an interest in new ideas
and new ways of doing things; is not bound by current thinking or traditional approaches.
Client Orientation: Consider all those to whom services are provided to be "clients" and seek to
see things from clients' point of view; establish and maintain productive partnerships with
clients by gaining their trust and respect; identify clients' needs and match them to appropriate
solutions; monitors ongoing developments inside and outside the clients' environment to keep
informed and anticipate problems; keep clients informed of progress or setbacks in projects;
meet timeline for delivery of products or services to client.
Commitment to Continuous Learning: Keep abreast of new developments in their
occupation/profession; actively seeks to develop oneself professionally and personally;
contribute to the learning of colleagues and subordinates; show willingness to learn from
others; seek feedback to learn and improve.
Technological Awareness: Keep abreast of available technology; understand applicability and
limitation of technology to the work of the office; actively seek to apply technology to
appropriate tasks; show willingness to learn new technology. Experience with PeopleSoft a
distinct advantage.
Managerial Competencies:
Leadership: Serve as a role model that other people want to follow: empower others to
translate vision into results; is proactive in developing strategies to accomplish objectives;
establish and maintain relationships with a broad range of people to understand needs and gain
support; anticipate and resolve conflicts by pursuing mutually agreeable solutions; drive for
change and improvements; do not accept the status quo; show the courage to take unpopular
stands. Provide leadership and takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work; demonstrate
knowledge of strategies and commitment to the goal of gender balance in staffing.
Vision: Identify strategic issues, opportunities and risks; clearly communicate links between the
Organization's strategy and the work unit's goals; generate and communicate broad and
compelling organizational direction, inspiring others to pursue that same direction; convey
enthusiasm about future possibilities.
Empowering Others: Delegate responsibility, clarify expectations, and give staff autonomy in
important areas of their work; encourage others to set challenging goals; holds others
accountable for achieving results related to their area of responsibility; genuinely values all staff
members' input and expertise; show appreciation and rewards achievement and effort; involves
others when making decisions that affect them.
Building Trust: Provide an environment in which others can talk and act without fear of
repercussion; manage in a deliberate and predictable way; operate with transparency; have no
hidden agenda; place confidences in colleagues, staff members and clients; give proper credit to
theirs; follow through on agreed upon actions; treat sensitive or confidential information
appropriately.
Managing Performance: Delegate the appropriate responsibility, accountability and decision-
making authority; make sure that roles, responsibilities and reporting lines are clear to each
staff member; accurately judge the amount of time and resources needed to accomplish a task
and match task to skills; monitor progress against milestones and deadlines; regularly discuss
performance and provide feedback and coaching to staff; encourage risk-taking and support
creativity and initiative; actively support the development and career aspirations of staff;
appraise performance fairly.
Judgement/Decision-making: Identify the key issues in a complex situation, and come to the
heart of the problem quickly; gather relevant information before making a decision; consider
positive and negative impacts of decisions prior to making them; take decisions with an eye to
the impact on others and on the Organization; proposes a course of action or make a
recommendation based on all available information; check assumptions against facts; determine
the actions proposed will satisfy the expressed and underlying needs for the decision; make
tough decisions when necessary.
Education/Experience/Language
Education: Advanced university degree (Master's degree or equivalent) in accounting, business administration,
public administration, commerce, or a related field. A first-level university degree in combination with
qualifying experience may be accepted in lieu of the advanced university degree. Also a membership of
a recognized accounting body will be accepted.
Experience: A minimum of 5 years of progressively responsible experience in professional accounting
Assignments, assisting in the preparation of financial statements and management reports. A good
knowledge of auditing of development projects and other large scale operations in a developing
country (especially Ethiopia or sub-Saharan Africa). International development or non-profit experience
preferable; work in these areas in a developing country a plus. Global Fund experience highly desirable.
Language: Fluency in English (both oral and written) is required. Knowledge of another UN official language is an
advantage.
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