Programme Resource Planning & Management Analyst

Summary of key functions

• Programme Resources Planning and Management.
• Coordination of corporate reporting requirements inclusive of the: Resources Planning Framework (RPF), Balanced Scorecard (BSC), Audits for the CO Management and NIM Projects, and other corporate reports as required;
• Ensuring quality assurance in programme delivery and results;
• Supporting implementation of the Resource mobilization strategy
• Facilitation of knowledge building and knowledge sharing

Duties and responsibilities

1. Programme Resources Planning and Management

• Overall management of programme funds including proper planning, expenditure tracking and forecasting, accurate accounting for all resources including corporate reporting on budgets and delivery, and audit of financial resources.
• Coordinate CO support to UNDAF Action Plan, UNDP CPD and follow up implementation with CO staff
• Monitoring cost recovery from projects and ensuring that the Cost Recovery Policy is fully applied to Programme resources
• Focal Point for Award/Project Management in Atlas and coordination and resolving all project finance related issues including exception reports and coordination of general ledger entries in consultation with CO Finance

2. Coordination of Corporate Reporting requirements inclusive of the: Resources Planning Framework (RPF), Balanced Scorecard (BSC), Audits for the CO Management and NIM Projects, and other corporate reports such as ROAR as required:

• Ensuring effective application of RBM tools, and coordinate training for relevant CO staff
• Analysis and Coordination of the Balanced Scorecard/Executive Snapshot reporting and following up progress on management targets with relevant staff.
• Coordination of all audit requirements (Management and NIM projects) with implementing partners, CO and Headquarters staff, analysis of responses to audit findings, follow up progress of action plans and their implementation, updating audit results on the CARDS website, and consultation with the audit office on reporting requirements.
• Coordination and consultation with headquarters and CO staff on the Integrated Workplan, analysis of results, follow up of progress and ensuring compliance with corporate requirements on reporting.
• Coordinate CO responses to all corporate surveys and other reporting requirements on programmes.

3. Advices the country office and supports program managers in ensuring Quality Assurance in Programme Delivery and Results

• Serves as CO focal person for HACT and Coordinates HACT related activities
• Ensuring full compliance of programmes with UNDP Corporate Rules and Regulations.
• Monitoring programme results and delivery and providing regular analysis of substantive results achieved relative to country programme objectives and resources utilization in consultation with programme staff
• Making suggestions on strategic allocation of resources based on analysis and review of results and resources.
• Coordination of local programme/project appraisal processes

4. Supports the implementation of the Resource Mobilization and Partnership Strategy

• Coordinate the analysis and review of information on donors funding
• Coordinate tracking and reporting of mobilized resources and review contributions agreements for compliance and managing contributions on Atlas.
• Coordinate and follow up reporting requirements to donors and all related clients in close collaboration with CO and headquarters staff.

5. Facilitation of knowledge building and knowledge sharing

• Organization of trainings for staff on corporate requirements.
• Analysis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice and providing feedback to CO staff on best practices.

Competencies

Core Competencies:

• Promoting ethics and integrity, creating organizational precedents
• Building support and political acumen
• Building staff competence, creating an environment of creativity and innovation
• Building and promoting effective teams
• Creating and promoting enabling environment for open communication
• Creating an emotionally intelligent organization
• Leveraging conflict in the interests of UNDP & setting standards
• Sharing knowledge across the organization & building culture of knowledge sharing & learning.
• Fair and transparent decision making; calculated risk-taking
• Prince2 training and certification, RMG

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda

• Creates effective advocacy strategies
• Performs analysis of political situations and scenarios, and contributes to the formulation of institutional responses

Results-Based Programme Development and Management

• Provides information for linkages across programme activities to help identify critical points of integration
• Provides information and documentation on specific stages of projects/programme implementation
• Provides background information to identify opportunities for project development and helps drafting proposals
• Participates in the formulation of project proposals

Building Strategic Partnerships

• Effectively networks with partners seizing opportunities to build strategic alliances relevant to UNDP’s mandate and strategic agenda
• Identifies needs and interventions for capacity building of counterparts, clients and potential partners
• Promotes UNDP’s agenda in inter-agency meetings

Innovation and Marketing New Approaches

• Seeks a broad range of perspectives in developing project proposals
• Identifies new approaches and promotes their use in other situations
• Creates an environment that fosters innovation and innovative thinking
• Makes the case for innovative ideas from the team with own supervisor

Promoting Organizational Learning and Knowledge Sharing

• Makes the case for innovative ideas documenting successes and building them into the design of new approaches
• Identifies new approaches and strategies that promote the use of tools and mechanisms

Job Knowledge/Technical Expertise

• Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
• Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
• Demonstrates comprehensive knowledge of information technology and applies it in work assignments
• Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

• Performed analysis of political situations and scenarios, and contributes to the formulation of institutional responses
• Uses the opportunity to bring forward and disseminate materials for global advocacy work and adapts it for use at country level

Client Orientation

• Anticipates client needs
• Works towards creating an enabling environment for a smooth relationship between the clients and service provider
• Demonstrates understanding of client’s perspective
• Solicits feedback on service provision and quality

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