Wednesday, August 3, 2016

Ethiopia: Senior Field Office Manager - Ethiopia


KEY RESPONSIBILITIES


Administration & Financial Management • Ensure operational compliance and efficiency of the administrative, financial, logistical and IT functions within the project and supervisory line management responsibility of the assigned staff; • Ensure that DRC standards and procedures are followed as per DRC Operations Handbook; • Ensure maintenance of accurate and comprehensive files in relation to all administrative and financial matters concerning inputs, outputs, materials, suppliers and other relevant and related documentation; • Ensure appropriate financial reporting on all project activities, in cooperation with the Area Manager and DRC finance and administration staff at Country Office level; • Budget holder for all programmes in Dimma as directed by the IDRA for DRC Ethiopia; • Responsible for preparation, monitoring and realignment of project budgets; • Mentor and build capacity of subordinate staff in these departments.


Human Resource Management • Ensure compliance with DRC HR policy and adherence to the DRC Ethiopia HR Manual in line with the respective labor laws of Ethiopia; • Supervise and line manage program sector leads and senior financial, administrative & systems staff as per the project organogram; • Management oversight of the overall staff performance appraisal system in the project area and direct responsibility to appraise performance of staff under direct line management; • Responsibility to manage recruitments, promotions, termination, disciplinary matters and annual leave planning and implementation in direct consultation with HR Department at both Gambella and the Country Office level; • Capacity building of all staff in the project area and ensure strict adherence to the DRC Code of Conduct.


Representation and Relations • Represent DRC with ARRA, UNHCR, the local government, and non-government organizations in Dimma as required; • Engage with all relevant stakeholders as regularly as possible. This includes local and refugee leadership, local and regional governmental bodies, donors, and partners; • In collaboration with the Area Manager, ensure accurate and on-time reporting internally and externally, including contributing to external donor reports and ensuring regular DRC progress reports are sent to the Ethiopian government, UNHCR, and any other donor or oversight agency, in close cooperation with the Area Manager, Grants Unit and the Country Office;
• Attending and contributing to relevant coordination mechanisms.


Program Management • Management oversight of the child protection, SGBV and livelihood programs, and any other additional future sectors, including planning, implementation, monitoring and reporting; • Ensure that DRC standards and procedures are followed as per DRC Program Handbook; • Responsible for submission of project proposals and funding applications in cooperation with the Area Manager and the Grants Unit in Addis Ababa; • Implement technical advice from advisory staff and ensure compliance with expected standards; • Coordinate with the Protection Manager, Country Office advisory staff and other sector managers on all relevant issues in respect to efficient and timely interventions; • Manage and oversee all projects and interventions in Dimma; • Budget holder for all programs in Dimma as directed by the IDRA for DRC Ethiopia; • Ensure all programs are in line with international and national standards for the sector; • Undertake assessments and work with assigned staff to ensure effective monitoring and evaluation of DRC program activities; • Provide progress updates on all projects; • Working to ensure programming is compliant with international standards and the DRC Code of Conduct.


QUALIFICATIONS Required • MBA or Masters in Development Studies or any other relevant senior university degree; • More than 10 years’ experience in managing operational and program activities; out of which 3 years in senior management leve. • Demonstrated commitment to protecting the rights of vulnerable groups, child rights and upholding humanitarian standards and principles; • Senior level experience in NGO project management, especially focused on financial and administrative issues; • Conversant with all MS-Office software applications; • Experience in staff training, capacity building, and/or community mobilization; • Experience with representation and working with governmental officials and other stakeholders;
• Fluency in written and spoken Amharic; • Strong English writing and communication skills; • Negotiation, advocacy and communication skills; • Demonstrated experience of successfully managing projects on a sustained basis in remote and rural locations; • Results-oriented and demonstrated ability to build partnerships.


Desirable • Experience in Child Protection and case management; • Experience working in emergencies; • Experience working with Children in Emergencies; • Experience working with refugees, asylum seekers, mixed migrants, and/or internally displaced persons, preferably on protection-related issues; • Experience with Child Protection Information Management Systems; • Ability to read, write and/or converse in Nuer and/or Anuak languages.




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