Project coordinator Assistant GAM-002-ADM16

Provide support to the project by assisting the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities and relevant actors, contributing to the context analysis and follow-up and providing advice and input in the day to day coordination in order to facilitate the implementation of the project.

 MAIN RESPONSIBILITIES AND TASKS

 

General duties:

 

• Monitor and report on key issues (security, economic, social, cultural etc.) to the Project Coordinator and provide support in analysing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision making processes.


•  Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows


• Assist the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.


• Ensures the continuity of relations with local actors and keeps updated the list of contacts.


• Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.


•  Prepare and conduct briefings on the project context to new employees in order to facilitate their integration on board and within the project environment.


• Actively contributes to the MSF identity, values and principles by reflecting, discussing and contributing to the project objectives.

Other

·         File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc) in order to ensure information sources accuracy and its availability on regular basis

·         Execute clerk-related activities

·         Participate ( if needed) in exploratory  assessments

·         Translate documents and interpret when needed ensuring neutrality, respect, accuracy, cultural sensitivity and confidentiality.

·         Sets up accurate filing systems and ensures that they are being maintained

 

All applicants should send a CV, cover letter, educational records, work certificates and copy of id. Card either by email to

or give in person to MSF Spain Addis Ababa / Gambella office.