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Internal/ External Vacancy announcement
INTRODUCTION
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
POSITION I:
Job Title:Head of Internal Audit
Code: 1004
Place of Work: Addis Ababa
Programme/Unit: Internal Audit
Monthly Salary in ETB As per the organization scale
No. of Positions: 1
JOB Summary
As a member of extended senior management team, s/he will ensure the integrity of the overall operations of the country program through the review of accounting, financial, human resources, programme and operating activities and compliance as a service to in country leadership in addition to regional and home office and donors.
KEY AREAS OF ACCOUNTABILITY:
Key Area 1: Contribute to:
- Supporting Country Office staff to ensure the integrity of the country program.
- Supporting the development of an organisational culture that reflects our values, promotes accountability and high performance and frees up our people to deliver outstanding results for children and excellent customer service for our Members and donors.
Key Area 2: General Audit
- Through a comprehensive risk assessment exercise identify with management areas of high risk within the Ethiopian Country Office operating environment. This will include both internal compliance and also partner compliance.
- Develop audit plans for approval and specific TORs for each audit engagement.
- Develop and perform audit procedures, exercising reasonable judgement in the application of audit principles and techniques.
- Promote acceptance of newly designed policies and procedures in alignment with SCI Head Office
- Prepare comprehensive written audit reports, including recommendations for corrective action or system improvements programme planning, budgeting and budgetary control
- Maintain a transparent, honest and supportive communication structure with the SCI Team in Ethiopia.
- Oversee and coordinate donor and other external audits and evaluations
- Maintain an audit planning and history log, including findings, recommendations and reclaims.
- With your team work with the archive section to prepare audit binders and relevant documents.
- Prepare summary reports for SMT review with emphasis on major findings.
Key Area 3: Coordinate the investigation of suspected fraud and corruption
- Promote a culture of fraud awareness, prevention and detection in the organisation.
- Be the primary focal point for all inquiries and investigations into suspected fraudulent activities.
- Maintain a log of fraud and corruption inquiries, findings, resolutions and lessons learned.
- Evaluate risks of potential and incurred fraudulent activity and inform SMT, management and the Finance and support services team for next steps.
Key Area 4: Ensure follow up of audit recommendations
- Identify high risk areas for analysis and management action.
- Conduct follow up activities to ensure adequacy and compliance of corrective actions.
- Provide coaching to staff members on the rationale for effective work processes and control procedures.
- Ensure quality standards are met and maintained through supervision of teams and review of assurance work
- Monitors action taken by management in response to audits to ensure audit findings have been addressed
- Ensures the implementation of the audit plan to provide assurance on the effective management of risks and functioning of internal controls
- Carry out a risk assessment of partners to identify and prioritize areas for more detailed work. Assist in identify areas for strengthening the control environment and capacity building of partners
- Oversee the development of a Country Office Risks Register and monitors the effectiveness of the controls put in place by management to manage these risks
- Reviews and appraise internal control systems to given reasonable assurance on adherence to acceptable standards
Key Area 5: Contribute to the ongoing development and effectiveness of the Internal Control System
- On request, review and evaluate the workflow processes for possible weaknesses.
- Provide professional guidance in the definition and application of appropriate management control points.
- Highlight potential risks and deficiencies to executive management.
- Assist in the training and coaching of staff members into their responsibilities of management control over workflow processes.
Key Area 6: Capacity building and Internal audit of the partner
- Using team, visit each partner of Save the Children for partner’s audit at least annually.
- Ensure compliance with local statutes, including annual audits, tax regulations and overall financial legal compliance according to Ethiopian law
- Support partners in building their capacity for efficient financial management; provide opportunities for capacity building and the development of effective, efficient and transparent financial management systems for implementing partners
- Lead the professional development of staff members across the Department, monitoring individual’s development needs and facilitate staff development activity as required.
- Work with Country Director and Senior Management to improve their understanding of risk management and operational compliance
- Continually and actively develop technical knowledge in relation to new initiatives and systems.
- Ensures that audit manual and food monitoring guidelines developed in line with Internationally Accepted Audit Standards and Generally Accepted Auditing Standards (GAAS)
Key Area 7: Staff Supervision and Management:
- Supervise and effectively coordinate the Internal Audit department
- Guide and coach staff for top performance.
- Promotes innovation and learning
- Ensure all HR related functions are performed.
- Provide training to managers and staffs regarding old and updated Government and organization proclamation and rules and regulation respectively
Key Area 8: Internal and External Relationships:
- Keep up to date on significant developments within Save the Children IPU, CO, RO, HO and donor communities.
- Keep up to date on developments in the areas of general accounting, auditing, non-profit issues, Government of Ethiopia and other regulations.
- Develop and maintain strong relationship with the Director of Global Audit and internal auditor team for guidance in strengthening audit processes as well as assisting in personal objective setting, audit planning, audit implementation and follow up.
- Participate in organizational activities that promote networking and representation of the unit.
Key Area 9: Others:
- Develop new commodity management and tracking system across all field offices Ethiopia country office
- Lead ombudsman or fraud investigation committees and conduct various types of fraud investigation
- Carries out/closely supervise investigation audits
- Analyses budget reports
- Reviews grant management
- Reviewing intra-company accounting and reconciliation
- Analyzes policies and procedures and give advices for relevant party
- Conducts a close follow up on audit implementations.
- Develop/review audit recommendations for management to gain operational excellence at all level.
- Supervises and coaches subordinates
- Arranges and conducts training for auditors and managers as required
QUALIFICATIONS AND EXPERIENCE
QUALIFICATIONS
- B.A. degree in Accounting, Management or related fields. Master degree with preferred additional professional certification.
EXPERIENCE
- 10 years’ relevant working experience with 5 years of experience in management and supervisory positions preferably with development sector.
Experience in training and mentoring staff.KNOWLEDGE SKILLS AND ABILITY
Proven cross-cultural sensitivity and flexibility required.
Excellent knowledge of computer systems; proficient in MS Excel, Ms Word, Outlook; familiar with accounting software; strong ability to present, analyse and process numerical information and financial and statistical data.
Strong working ethics and values. Complete work tasks independently.
Ability to create and maintain a high level of effective output; capacity to work hard and remain focused within exacting standards of performance with minimal supervision.
Willingness to travel, at times in difficult conditions.
Able to prioritise clearly and create an audit work plan
Ability to capture and respond favourably to suggestions for change and improvement
How to apply:
Interested applicants who meet the minimum requirements should send CV (maximum of 4 pages) along with a cover letter (one page) as a single document on ethiojobs.net by indicating the code number of the vacancy; or through Ethiopia.Recruitment@savethechildren.org Addis Ababa; Ethiopia.
Note that copies of transcripts, academic degrees or recommendation letters should not be included with the application. You will provide them upon request.
In candidate selection, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.
Save the Children has a Staff Code of Conduct and a Child Protection Policy which have been developed to ensure the maximum protection of programme participants and children from exploitation. Any candidate offered a job with Save the Children will be expected to adhere to these policies.
Note: All travel costs should be covered by the applicant if invited for written exam or interview.
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