.png)
1. Project Management and Monitoring of the DAG Pooled Fund including work planning, monitoring and follow up of implementation with implementing partners;
2. Financial and administrative management of DAG pooled funds;
3. Management of Donor Contributions and Agreements (financial and narrative reporting, agreement administration)
Summaries of Major Duties
In close cooperation with the Policy and Aid Effectiveness Specialist and direct supervision of Team Leader, Partnership and Management Support Unit (PMSU), the Project Management Analyst performs project management and monitoring tasks related to the DAG Pooled Funds in conformity with UNDP rules and guidelines.
S/he and assists in following up on programmes and initiatives of the DAG and its implementing partners. The Project Management Analyst will work in close collaboration with other members of the DAG Secretariat, DAG structures, development partners and UNDP Country Office to enhance exchange of information. He/she shall also work closely with Strategic Advisory Team and UNDP Programme staff on day-to-day basis. S/he also works in close collaboration with relevant donor staff and implementing partners. Within UNDP, s/he shall work in close collaboration with the PMSU, Policy and Advisory Unit, and the Operations Team on day-to-day basis. The Project Management Analyst liaises with UNDP HQ staff for resolving complex finance and administrative issues related to project delivery and implementation.
Major Functional Activities:
1. Project Management and Monitoring of the DAG Pooled Fund including work planning, monitoring and follow up of implementation with implementing partners
? Assesses project proposals, prepares recommendations for support and monitors the implementation of supports through the DAG Pooled Funds,
? Assists in providing effective support to the management of the DAG Pooled Funds
? Provides support to monitoring and evaluation of national poverty reduction strategy
? Assists in ensuring effective support to the implementation of activities of the DAG Secretariat,
? Timely payment of requests from implementing partners and clients
? Ensures smooth operation of the financial aspects of the General Pooled Funds
? Liaise with the Steering Committee or its appointed Project Assurance roles to assure the overall direction and integrity of the project;
? Identify and obtain any support and advice required for the management, planning and control of the project;
? Plan the activities of the project and monitor progress against the initial quality criteria.
? Monitor events as determined in the Monitoring & Communication Plan, and update the plan as required;
? Manage and monitor the project risks as initially identified in the Project Brief appraised by the LPAC, submit new risks to the Project Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the Project Risks Log;
? Be responsible for managing issues and requests for change by maintaining an Issues Log.
? Prepare the Project Quarterly Progress Report (progress against planned activities, update on Risks and Issues, expenditures) and submit the report to the Steering Committee and Project Assurance;
? Prepare the Annual Review Reports, and submit the report to the Steering Committee;
? Based on the review, prepare the AWP for the following year, as well as Quarterly Plans if required.
? Prepare Final Project Review Reports to be submitted to the Steering Committee
? Identify follow-on actions and submit them for consideration to the Steering Committee;
2. Financial and administrative management of DAG pooled funds
? Responsible for project administration;
? Liaise with any suppliers and may also perform Project Support roles;
? Ensures smooth operation of the financial aspects of the DAG General Pooled Fund including maintaining financial records and monitoring cash positions of donors to ensure sufficient funds are available for disbursement,
? Ensures full compliance of financial processes and financial records with UNDP rules and regulations, policies and strategies
? Mobilize goods and services to initiative activities, including drafting TORs and work specifications;
? Manage requests for the provision of financial resources by UNDP, using advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures);
? Monitor financial resources and accounting to ensure accuracy and reliability of financial reports;
? Manage the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries upon project closure;
? Prepare final CDR/FACE for signature by UNDP and the Implementing Partner.
3. Management of Donor Contributions and Agreements (financial and narrative reporting, agreement administration)
? Follows up on donor contributions received and applies to respective partners in ATLAS
? Drafts financial and narrative donors reports
Competencies
Core Competencies:
? Promoting ethics and integrity, creating organizational precedents
? Building support and political acumen
? Building staff competence, creating an environment of creativity and innovation
? Building and promoting effective teams
? Creating and promoting enabling environment for open communication
? Creating an emotionally intelligent organization
? Leveraging conflict in the interests of UNDP & setting standards
? Sharing knowledge across the organization and building a culture of knowledge sharing and learning.
? Fair and transparent decision making; calculated risk-taking
? Prince2 training and certification, RMG
? Excellent written and oral communication skills and ability to work in a multicultural environment
? Strong interpersonal skills
? Communication and negotiation skills
? Organizational/Time Management skills
? Results-oriented outlook
? Proficiency in standard computer software (word-processing, excel, databases, power point, internet). Strong aptitude for learning computer-based financial and program management software for monitoring programs
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
? Creates effective advocacy strategies
? Performs analysis of political situations and scenarios, and contributes to the formulation of institutional responses
Results-Based Programme Development and Management
? Provides information for linkages across programme activities to help identify critical points of integration
? Provides information and documentation on specific stages of projects/programme implementation
? Provides background information to identify opportunities for project development and helps drafting proposals
? Participates in the formulation of project proposals
Building Strategic Partnerships
? Effectively networks with partners seizing opportunities to build strategic alliances relevant to UNDP’s mandate and strategic agenda
? Identifies needs and interventions for capacity building of counterparts, clients and potential partners
? Promotes UNDP’s agenda in inter-agency meetings
Innovation and Marketing New Approaches
? Seeks a broad range of perspectives in developing project proposals
? Identifies new approaches and promotes their use in other situations
? Creates an environment that fosters innovation and innovative thinking
? Makes the case for innovative ideas from the team with own supervisor
Promoting Organizational Learning and Knowledge Sharing
? Makes the case for innovative ideas documenting successes and building them into the design of new approaches
? Identifies new approaches and strategies that promote the use of tools and mechanisms
Job Knowledge/Technical Expertise
? Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
? Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
? Demonstrates comprehensive knowledge of information technology and applies it in work assignments
? Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
Global Leadership and Advocacy for UNDP’s Goals
? Performed analysis of political situations and scenarios, and contributes to the formulation of institutional responses
? Uses the opportunity to bring forward and disseminate materials for global advocacy work and adapts it for use at country level
Client Orientation
? Anticipates client needs
? Works towards creating an enabling environment for a smooth relationship between the clients and service provider
? Demonstrates understanding of client’s perspective
? Solicits feedback on service provision and quality
No comments:
Post a Comment