Senior-Regional Capacity Building and Monitoring, Evaluation Coordinator

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Job Title	Senior-Regional Capacity Building and Monitoring, Evaluation Coordinator
Code	0901
Place of Work	Dollo Ado
Programme/Unit	DFAP
Monthly Salary in ETB	As per the organization scale
No. of Positions	One
Length of Contract	5 months

 

 JOB Summary

 The coordinator will be play coordinating role in the technical provision and support to all staff of government and SC technical people in the area of M&E and Capacity Building (CB) by adapting and implementing the PSNP PIM, which developed program-wide Food Security M&E and Early Warning information system. S/he is responsible to provide training to concerned program staff on the use of M & E system and Food Distribution quality assurance; conduct rapid assessments and analysis of field-based programs to monitor program activity and produce reports at Sub Office level and submit to Country Office.

He/she will support woreda/sub office technical staff in their day-to-day job by providing appropriate and up-to-date information regarding the program implementation particularly on the use and application of the program guideline. The RCB&MEC in collaboration with Regional Program Manager (RPM) and other respective technical staff in the sub office will manage and administer all food security related survey contracted by DFAP and internal scurvies with significant role of coordinating hired supervisors and enumerators during data collection, organizing of the data and submit to country office accordingly for the internal survey and facilitate for the contracted one. She/he will develop field staff capacities to employ a learning approach to their work.  She/he will also be actively involved in promoting learning through documentation of lessons learned and developing approaches for community analysis and utilization of data for decision-making.

As part of the assignment the coordinator is expected to assist relevant technical staff in gathering information that could help in the policy, advocacy and research in the respective areas.  As required form time to time she/he will support the design of follow on and/or complementary programs by ensuring lessons and ideas are documented and conceptualized throughout the program interventions.

 KEY AREAS OF ACCOUNTABILITY:

 Capacity Building Strategy Leadership

• Develops, updates and implements a capacity building strategy for government and communities for theT2FS DFAP program


• Make sure all  relevant CB activities are incorporated in the Woreda DIPs


• Designs appropriate tools for identifying capacity gaps, designing relevant capacity building intervention and measuring success of CB activities.

Tracking and Coordinating Capacity Building Interventions

• Work with Satellite office/Woreda Mangers to prepare annual capacity building schedules


• Approve all CB events and offer support to the facilitation and logistical processes


• Assess the availability of program documents at community, government office and provide with updated documents for further references.


• Ensure synergies are developed in all capacity building interventions to achieve efficient,


• Coordinate all CB activities in and out that proposed by country office TA and other actors in relation to PSNP,


• Follow whether CB activities are properly cascaded down to the community and provide all required technical supports to woreda level experts.

Monitoring and Evaluation

• Works closely with Woreda M&E and FDQA officers to ensure monitoring and evaluation guidelines are adhered to.


• Technically oversees the work of woreda level M&E FDQA officers in their day-to-day involvement activities and ensures challenges are resolved t and deadlines are met.


• Builds capacity of government and program M&E staff in the use and application of different monitoring tools, tactical software’s and assure its implementation at all level,


• Ensures that M&E capacities and knowledge is cascade to DAs, Government M&E point persons and community based PME by M&E and FDQA officers


• Support and evaluate the implementation of woreda and community level Participatory Monitoring and Evaluation (PM&E) and ensure that lessons are generated to support program implementation process and assure sustainability.


• Is the custodian of and maintains up to date and quality M&E documents specifically DIP and IPTT in their operational areas.


• Aware government and other partners the approach SC went through to strengthening the compliant issues particularly with commodity management and usage by recruiting FDQA staff at ground,


• Pay special attention to support the FDQA staff to make them effective in their day-to-day compliant handling mechanism,


• Create synergy among and within the M&E and FDQA staff and other woreda level officer to provide support to the new quality assurance approach designed by the program.

Program components Design

• Works with regional program manager to initiate and supports the improvement of current components and development of new program activities that complement and enhance the impact of the JEOP and T2FS-DFAP  programs,


• Actively involved during survey questionnaire development for quantitative and qualitative PDM, annual, mid-term and end evaluation periods at all level,


• Leads surveys and other outcome level assessments and ensure findings are feedback to stakeholders and incorporated into new activity plans.


• Develop important documents to assure the direct involvement of the target community and government sectors during the designing process of periodic plan and circulate information in-and-out.

Learning

• Develops innovative ways of building  learning culture within the program teams at field offices, shared with the M&E and FDQA officers, guide RPM, Addis Ababa team on how can it replicate to the other filed offices,


• Offers practical capacity building to field level teams to support their learning and reflection,


• Adopt best practices in generating formats and documents to capture appropriate information on periodic level,


• Organize studies of success stories, case studies and other qualitative assessments so as to meet the demand of the target community and the program,


• Facilitate research and studies with close collaboration of with the Addis technical teams by providing practical support to the field staff M&E and other technical people.


• Documents trends emerging from program implementation and offers suggestions for enhancement of positive outcomes as wells ways to address challenges emerging.


• Initiate experience sharing in an areas we best practice similar to what DFAP is currently operating for better learning,


• Crate strong link with research institutions around the operation areas to adapt best practice for quality program implementation,

Reporting and documentation 

• Maintains and ensures reporting calendar and formats of the program are followed.


• Reviews all Woreda level M&E and programmatic reports for completeness, quality, consistency, usefulness and coherence with program goals and objectives.


• Compile all reports from the woreda and provide to the RPM for further reviewing and sharing with the CO SPM&SDMEL,


• On ad hoc basis undertakes own monitoring visits to validate reports received and offers remedies where gaps are identified.


• Randomly visits communities and woredas to assure requisite documents are in place,


• Insure all operational kebeles are well communicated and have enough information/program documents to verify what is going on in their specific location,

QUALIFICATIONS AND EXPERIENCE

• Applicants must have Masters or BSc degree in Statistics/ Veterinary Medicine; Agricultural Economics; Rural Development; development and communication and related,


• Preferably with a minimum of five years progressively responsible experience in developing and managing monitoring system and capacity building experiences with NGOs or other organisations.

• It is important that applicants have strong computer background in programming, database management and analyses and have proven initiative and ability to work independently as well as in a team environment,


• Applicants should be excellent in written and spoken English,


• Have strong systematic and analytical thinking skills with strong interpersonal skill.


• Have strong understanding in program quality management and compliant handling mechanism,


• Strong skill and understanding in the philosophy of Ethiopian government and donor Productive Safety Net Program (PSNP) and Food Security at large,


• Applicants must have vast experience in producing high quality professional report in their area of assignment and having special training in Monitoring and Evaluation is an added value.

 Key Performance Areas

1. Responsible for Delivery of Program Capacity Building Component in the region.


2. Ensures high quality M&E processes and reporting in the region and full adherence with guidelines


3. Keeps program management aware on progress on desired outcome of the program and proposes improvements


4. Insure compliant are addressed properly particularly issues that related to commodity,


5. Works with RPM to generate timely and quality program reports from Woredas.

Closing date: Jan 25, 2016

. For hard copy applicants you can forward your application through

ensuring that the job title is clearly stated in the cover letter. All applications should be received within 10 days of this advertisement.

In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.

“We need to keep children safe and as such, our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will, therefore, be required to complete a Police Check and must sign onto our Child Safeguarding Policy and Code of Conduct.”