Ethiopia: Programme Director, Ethiopia - Ethiopia

Direct line manager of: Emergency Coordinator, Area Coordinator, Health and Nutrition Coordinator and responsible for other field programme staff

Liaises With: Systems Director, Finance Manager, HR Manager, IT Manager, Logistics Manager, Transport Manager, Programme Managers and Quality Unit staff where appropriate

Concern Ethiopia operates development and emergency response programmes in 5 geographic locations within Ethiopia with a range of partners. The Programme has evolved into a multi-sectoral response and focuses on integrated programmes that address resilience, gender issues, nutrition, vocational training and climate smart agriculture. We have an excellent reputation for quality in these areas and wish to maintain this while growing considerably in the near future. We seek an experienced manager who is technically competent, skilled, flexible and is willing to work as part of a team. A particular interest in emergency response, integrated interventions and relationship development with partners would be an advantage.

As a member of the Senior Management Team,(SMT)and in close collaboration with the CD and the existing Director of Programmes to contribute to the management of the Concern Country Programme in Ethiopia in line with organizational policies, values and frameworks and within the Concern Ethiopia Strategic Plan.

Guide the strategic and operational direction of for the Health and Nutrition Programmes, defined Geographic areas where Concern is operational and the Emergency response function as appropriate

Ensure effective operational management of Concern Ethiopia (CE) programmes through line management of key staff and in participation with the SMT

In conjunction with the Programme Managers (PMs), identify new programme interventions and opportunities in accordance with CSP based on thorough contextual analysis

Ensure that programmes are designed in a participatory manner with relevant stake holders, including partners and that all mainstreaming issues are included in the design and implementation of programmes

Ensure that CE retains its capacity to respond and responds in a timely manner to emergencies within its programme areas and in newly identified areas if appropriate

Undertake frequent monitoring visits to programme areas (PA) and provide feedback to managers and staff

Develop strong links with a range of Strategic partners and if appropriate plan and implement joint programmes

Financial Management

Identify potential sources of donor funding and liaise with such donors in an effort to secure new and continuing funding for programmes

Monitor under and over spending in each budget, advise the appropriate budget holder, CD and the finance department of any variances and recommend solutions

Coach, mentor and assist budget holders in the development of accurate budgets

Ensure that detailed programme budgets and budget revisions are prepared and submitted by (PM) in a timely manner

Ensure that PMs identify and notify SMT when a cost and a no cost extension is required for any programme and that appropriate action is undertaken

Manage the relevant expenditure for the systems support systems in the PA

Report any suspected and actual financial irregularities or other fraud that has occurred to the Country Accountant and CD and recommend solutions to the identified irregularities

Identify additional funding sources and when appropriate apply for such funding

Comply with authorization levels for expenditure and ensure that all programme staff do likewise

HR

In collaboration with the HR department and by coaching, mentoring and supporting the PMs the DP will:

Ensure sufficient human resources for the relevant programmes to meet their objectives

Work with directly reporting staff by coaching, training and mentoring to ensure development of their management skills

Monitor performance based on agreed job descriptions and ensure compliance with agreed objectives and all Concern policies

When necessary, assist with the recruitment, management of disciplinary and grievances issues and the dismissal of staff

Ensure that PMs carry out organizational and technical capacity assessments with all partners and ensure that relevant action plans are developed and implemented

Ensure that PMs monitor the adherence of staff and local partners and contractors to Concern policies and guidelines e.g. PPPP

Reporting:

Assist PMs and technical advisors in reporting structures, development and maintenance of timetables and procedures paying particular attention to donor, government and Concern requirements

Ensure that PMs monthly reports are collated into a programme report for submission to the CD and subsequent submission to HQ

When appropriate, provide security reports to the Security Focal Persons

Ensure that PMs provide financial projection reports to Finance Department

Ensure that donor reports are submitted in sufficient time for review by the relevant people and subsequent submission to the relevant donor/desk officer, to reach the donor on time.

Networking:

Represent Concern at inter-agency, UN, Government and coordination meetings pertaining to the relevant sectors or when requested by senior management

Attend meetings on behalf of the CD

Maintain and develop the image and reputation of CONCERN at the highest levels

Play a lead role in the various Cluster groups as appropriate

Liaison with in country donors on a continual basis

Monitoring & Evaluation:

Ensure that M&E plans and monitoring mechanisms are developed and rolled out in collaboration with the Head of Programme Quality

Ensure that PMs coordinate the monitoring and evaluation of all programmes within the agreed plans, budgets, time frames and donor guidelines

Ensure that PMs develop a community focused intervention for the relevant programmes ensuring inclusion and participation of all vulnerable groups specifically the poor, women, children, the elderly, disabled, persons ect) In particular ensure the rolling out of the beneficiary accountability systems and processes

Ensure that PMs have ascertained that all partners have a clear understanding of M&E requirements, incorporate them in their programme design and implementation, M&E all programme activities funded by Concern in line with Concern policy and where possible, ensure that any required training in M&E methodologies is made available

Ensure PMs instruct programme staff to follow all technical guidelines and Concern policies

Security:

In conjunction with the PMs, monitor and if necessary report on security issues to the Security Focal Person

Ensure programme staff awareness and adherence to Country Security Management Plan and in conjunction with the PMs, identify security training needs as they arise

Support Services:

In conjunction with the systems manager where necessary, monitor and authorize contracts prepared with implementing partners and contractors

In conjunction with the PMs, ensure that all goods, services and money are procured using the correct documentation and codes and if necessary organize training from the relevant systems support department

In conjunction with the PMs, monitor the storage, distribution and use of all goods allocated to the programme and ensure that any variances are reported to the Logs Manager or the Systems Manager as appropriate

Ensure that PMs take responsibility for the management of the office premises used by the relevant Programme team

Ensure that in PAs, all staff adhere to CE transport guidelines

Organisational Learning:

Seek opportunities for Concern Ethiopia to contribute to Concern WW’s organisational learning through participation in relevant workshops trainings and liaison with SAL

Relevant Third level qualification (agriculture, social science, economics, public health, nutrition, rural development etc.)

Masters in relevant discipline

Experience:

Management and motivation of multi-sectoral teams engaged in complex operational environments

A good track record in management/leadership

Proven track record in proposal and report writing

Relevant Experience in complex emergency operations at Management level

Relevant experience in development programming at Management level

Strong budget management

Special Skills, Aptitude or Personality Requirements:

Empathy with organisational goals

Ability to work independently and as part of a team

Flexibility, adaptability, and patience with facilitation and interpersonal skills

Ability to surface and analyse problems and recommend solutions

Ability to work under pressure often to strict deadlines

Methodical and thorough in approach

Training, coaching and mentoring skills and ability to motivate and develop skills of others

Cross cultural awareness and sensitivity to cultural differences and awareness of gender issues