Admin, Accountant and Logistics Officer

Job Description

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide-Ethiopia would like to invite dynamic and creative applicants for the following positions.

Position: Admin, Accountant and Logistics Officer

Duty station: Tigray Programme Area: Sasie T/Emba, Kola Tembien, Mereb Leke & Tselemti Woredas Emergency Nutrition Response Projects

Employment Duration: 10 months

No. Required: 4(Four)

Reports to: Emergency Project Manager

Job purpose:

To manage Concern worldwide Emergency Nutrition Response Projects, HR/Admin/Finance and Transport &Logistics activities in line with professional principles and Concern Worldwide Ethiopia’s rules and regulation & co-ordinate and manage Concern’s fleet to ensure efficient and effective operation. Provide effective and efficient HR and Admin related services to staff working for the project.

Main duties & responsibilities

Financial Responsibilities;

• Coordinate with other team members to complete financial requirements for action plans and prepare reports for relevant parties such as Government, Concern and Donors as necessary.


• Undertaking other standard financial requirements such as weekly cash count, surprise cash count, checking payroll, undertaking random checks on purchase prices and preparing cash flow requests.


• Prepare ‘and Check monthly financial report ,


• Ensure adequate fund/cash held in programme for planned activities


• Ensure the following deadlines are adhered (Monthly cash books and bank books; Cash requests from the fields; Cash transfers to fields and others).


• Responsible to check daily financial payments in line with organizational policies and procedures by giving due attention to authorization level and budget codes.


• Ensuring close collaboration and communication with Finance and HR departments at HO to facilitate and smoothen consistent running of the Programme


• Check and review the external work done before any payment is effective


• Review and check monthly staffs’ payroll before the payment is effected

Transport & Logistics Responsibilities;

• Understand and adhere to Concern worldwide- Ethiopia rules and regulations of (Transport, Procurement and warehouse policy).


• Ensuring that office vehicles are serviced periodically, repaired and maintained as per Concern and manufacturer’s guideline.


• Check and review office’ vehicles repair and spare part bills and make sure the invoices are in accordance with the agreement before effecting payment.


• Collect daily and weekly transport plan from the users and organise the transport in cost effective way.


• Collect monthly log sheet for office and rented vehicles, monitor their daily movement and evaluate each vehicle’s fuel consumption and utilization and produce monthly transport report.


• In case of accidents follow up necessary procedures (insurance company, traffic police, lawyer, reporting, visiting scene, etc)


• Make sure all the procurement processes are as per Concern Worldwide- Ethiopia and Donors procurement guideline.


• Make sure all purchase’ files are maintained as per Concern Worldwide


• Ethiopia Finance, Procurement and Store guideline.


• Update regularly SRTS (Supplies request tracking sheet) and liaised with HO Logistics unit for program’s SR progress.


• Maintain good stock records systems and make sure all relevant information are shown on the stock and bin cards as per Concern and donor’s guideline and produce monthly consolidate stock report.


• Make sure fixed assets in all offices are updated and tagged as per Concern Ethiopia and Donors asset management guideline


• Make sure all agreements like; vehicle maintenance, spare part and office rent are timely renewed

HR & Admin responsibilities:

• Maintain and update personnel files of all staff at the project, manage and record staff leaves (annual leave, sick leaves; etc.)


• Manage the recruitment process conducted at the project level.


• Manage end address all staff personal issues on timely manner in line with procedures


• Prepare KR report and share to HO


• Receive, screen, log and route programme-related correspondences and maintain an effective follow-up system


• Monitor ad follow-up on the performance (PDR) of all staff working in the Sub-office


• Maintain high standard of Health and Safety within the working environment.


• Maintain good working relationships in the workplace.


• Perform other duties assigned by line manager

Qualification and Experience
Essential:

• BA Degree or College Diploma in accounting, management and related field of studies with minimum of 4years or 7years relevant experience respectively


• Profound experience in finance, administration, logistics and HR Management


• NGO experience in emergency projects is an advantage


• Computer literate

Required:

• Ability to communicate effectively in both oral and written English.


• Good interpersonal skills and team player with sensitivity to cultural diversity


• Ability to work under pressure in a stressful situation.

Salary: As per the organization scale

For all position Closing date: 3^rd February 2016

NB. Applicants have to dearly indicate on their application for which Position and Woreda they are applying for.

Closing date: Feb 03, 2016

Your rating: none

Rating: 0 – 0 votes

How to Apply

Interested applicants should send their non-returnable C.V., application letter outlining how their experience and skills fit this vacancy and copy of supporting documents to:




Concern Worldwide Ethiopia Human Resource Department




P.O. Box: 2434




Addis Ababa




OR




Concern Worldwide Mekele Office




Female candidates are encouraged to apply. Only short listed candidates will be contacted




Concern has a Staff Code of Conduct and Programme Participant Protection Policy which has been developed to ensure the maximum protection of programme participants from exploitation- and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organizations, and the standards of behaviour expected of them. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Staff Code of Conduct as an appendix to their contract of employment and conduct themselves in accordance with the provisions in these two documents.

Please do not apply online if other application instructions are stated.Please do not accept payment requests at any of the recruitment phases!

Job Categories: Accounting and Finance Jobs. Job Types: Full-Time. Job expires in 30 days.

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