Transport & Logistics Officer

Job Description

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide-Ethiopia would like to invite dynamic and creative applicants for the following positions.

Position: Transport & Logistics Officer

Duty station South Program Area, Wolayita Soddo, with frequent travel to fields

Employment Duration: Indefinite Period

No. Required: 1 (One)

Reports to: Area Coordinator

Job purpose:

To provide effective and efficient procurement, transport, warehousing and asset management support to South Program Coordination Office complying with Concern worldwide policy, manuals and procedures.

MAIN DUITES & RESPONSABILITES

Transport (fleet management);

• Ensure Concern worldwide transport policy and operation standards are respected in day-to-day activities.


• Ensure all authorized vehicles operators or vehicles users are using the resources according to Concern transport rules and procedures and ensure organizational resources are effectively utilized for Concern interest only.


• Evaluate and analyses each vehicle’s fuel consumption and check the consumption rate comply with the standard consumption rate.


• Establish smooth relationship with external suppliers (maintenance service providers and spare part suppliers) in order to get efficient and effective service.


• Ensure Concern vehicles are serviced periodically as per Concern’s and manufacturer vehicle maintenance standards


• Prepare periodical service or maintenance schedule for each vehicles and ensure vehicle are serviced/repaired in due time.


• Ensure fast moving or services spare parts are purchased from the right sources and stocked in all time.


• Conduct regular fleet allocation need analysis/inventory to ensure the program has the right fleet size & composition.


• Ensure and implement health and safety procedures/standards for all owned and rented vehicles.


• Review and appraise the payment request of the Garage to ensure that the request is as per the service agreement.


• Ensure all office vehicles are annually inspected & certified by RTA (Road transport authority.


• Ensure accident claim/reports are complying with Insurance claim procedures/ standards


• Prepare monthly and quarterly consolidated fleet report which includes the 6 KPIs (Km, fuel consumption, maintenance, utilization, availability and accident/incident

Logistics: Procurement, Warehouse and Asset Management;

• Ensure program procurement, warehousing and asset management functions are complying with the Concern worldwide Logistics manual and procedures as well as donors minimum requirements


• Liaise with program team and ensure supply chain planning (procurement plan) is included with the program proposals and ensure procurements are performed accordingly.


• Ensure framework supply & service agreements are signed for the purpose of quality and smooth program implementation.


• Ensure all purchase files are maintained as per Concern Worldwide —Ethiopia Finance, Procurement and Store guideline.


• Update regularly SRTS (Supplies request tracking sheet) and liaised with HO Logistics unit for program’s SR progress.


• Organize procurement committee and make sure the committee members are familiar with Concern Worldwide — Ethiopia procurement guideline.


• Review procurement plans regularly and conduct consolidated purchase as to avoid splitting purchase and to save time and money.


• Coordinate suppliers’ prequalification process together with the procurement committee following the set guidelines and ensure the supplier list is regularly updated.


• Ensure regular market survey is conducted for the price and goods as to ensure Concern is continually getting value for money from the pre-qualified suppliers.


• Manage Concern’s relationship with all vendors/suppliers including prompt payment of invoices.


• Ensure good inventory/warehouse management systems are in place and ensure Concern’s and donors Warehouse/inventory management standards/ policies comply with the manual and procedures.


• Ensure all fixed assets are registered and tagged as per Concern Ethiopia and Donors asset management guideline.


• Prepare monthly and quarterly consolidated logistics reports (Procurement, stock reconciliation and fixed asset)

Financial Planning and Management

• Contribute and take responsibility for the preparation of Transport & Logistics unit budget.


• Regularly review the management account, monitor and check the proper utilization of the allocated budget and give proper feedback on timely manner.


• Ensure all goods and services are procured as per Concern procurement manual and procedures through a contract agreement and delivered on time and settled timely;

Human Resources Management;

• Participate in the recruitment process of drivers and storekeeper.


• Review performance of staff under his supervision as per the Performance and Development Review (PDR) and undertakes periodic assessments; identify underperformance and address accordingly through training and staff development interventions.

Reporting;

• Produce monthly transport/fleet report which consists: Maintenance cost, fuel consumption, availability, utilization, KM analysis, personal mileage, accident/incident and need satisfaction and submit to relevant unit in a timely manner.


• Provide brief periodical Transport& Logistics reports to the Line Manager & head office transport & logistics Manager

Emergency

• Contribute to the emergency intervention of Concern which may result in interruption to normal work plans

Qualification and Experience
Essential;

• BA degree or college diploma in Business Administration, Supply Chain Management, Purchasing or other related fields of studies with minimum 5 or 8 years’ experience respectively; with relevant experience in the area of transport, logistics and procurement activities


• Diploma in auto mechanics is an advantage


• 3rd grade or above driving license


• Minimum of 2 (two) years’ NGO experience

Desirable

• Strong professional initiative, self-confidence, oral communication and interpersonal skills


• Computer Literate in Microsoft Word, Excel and Power-point, etc. Fluent spoken & written English


• The ability to work in teams/ isolated situation and stressful environments and under pressure meeting deadlines.


• Initiative and be able to work with minimal supervision

Salary: As per the organization scale

For all position Closing date: 3^rd February 2016

NB. Applicants have to dearly indicate on their application for which Position and Woreda they are applying for.

Closing date: Feb 03, 2016

Your rating: none

Rating: 0 – 0 votes

How to Apply

Interested applicants should send their non-returnable C.V., application letter outlining how their experience and skills fit this vacancy and copy of supporting documents to:




Concern Worldwide Ethiopia Human Resource Department




P.O. Box: 2434




Addis Ababa




OR




Concern Worldwide Mekele Office




Female candidates are encouraged to apply. Only short listed candidates will be contacted




Concern has a Staff Code of Conduct and Programme Participant Protection Policy which has been developed to ensure the maximum protection of programme participants from exploitation- and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organizations, and the standards of behaviour expected of them. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Staff Code of Conduct as an appendix to their contract of employment and conduct themselves in accordance with the provisions in these two documents.

Please do not apply online if other application instructions are stated.Please do not accept payment requests at any of the recruitment phases!

Job Categories: Logistics and Transportation Jobs. Job Types: Full-Time. Job expires in 30 days.

76 total views, 76 today