Program Accountant Job at Ethiopian Somali Development Association - 2015

Vacancy Announcement:- ESDA/002/2015

Code:  002

Programme/Unit: RIF project 

Place of Work: Jig-jiga , ESDA Main Office  

Length of Contract: Initial 1 year with possibility of extension to 2 more years

based on performance 

INTRODUCTION  

Ethiopian Somali Development Association( ESDA) Partnered with SOMALI Regional Health Bureau to implement a Community-Based Reproductive, Maternal, and Neonatal Health (RMNH) Initiative with the funds secured from Department for International Development (DFID) through Federal Ministry of Health a period of three years with the aim of improving the health status of mothers and newborns in 47 targeted pastoral districts of Ethiopian Somali Regional State. Through the RIF (RMNH) Initiative and as it is indicated in the project document the major focus of the intervention is to improve the use of modern family planning methods within the project areas; to improve maternal, newborn, and child health (MNCH); and to decrease the incident of harmful traditional practices. In addition the centre point of this important intervention will be increasing access and referral linkage to quality antenatal, skilled delivery care and postnatal care, strengthening reproductive health and creating information access. 

The overall goal of the proposed proposal is to complement ongoing efforts to increase access and utilization of RMNH services for poor and underserved communities and to contribute to the goals outlined in ESRS Health Sector Development Plan (HSDP IV) and the specific objectives are as follows; (a) To increase uptake of culturally acceptable and appropriate RMNH services for women and youth in program districts, (b) To improve community attitudes to RMNH needs of women and youth, (c) Women and girls empowered and confident to make healthy RMNH choices and access services, and (d) To enhanced accountability and responsiveness of service providers to communities and women. 

The project will be implemented by a consortium of three organisations (Ethiopian Somali regional health bureau in 24 woredas, Ethiopian Somali Development Association (ESDA) in 19 woredas and Aged and Children Pastoralists Association (ACPA) in 4 woredas.) total in 47 woredas of Ethiopian Somali Regional State. Ethiopian Somali regional health bureau is the consortium lead for the overall management of the sub-contract as well as technical lead for the project. 

Ethiopian Somali Development Association is recruiting an experienced and competent Program Accountant to work directly under RIF project Coordinator for day to day operational management support and work closely under Program Coordinator and Program Finance Administration for technical support and leadership in the implementation of project. The Program Accountant will work in close collaboration within the RHB RIF Program Accountant to ensure smooth implementation of financial systems and procedures in line with RIF program finance policies and general accepted accounting practices.

Job Purpose

The Major role of the Finance Officer is to assist the overall project implementation both at consortium level, for delivering sound financial services and preparing timely financial reports. He/She will be responsible for the preparation and processing of all payments, verification of completeness of documentation in relation to project policies, internal control and required authorization procedures including budget availability. 

Key Accountabilities

Financial planning, management & controls 

Prepares bank and petty cash payment vouchers for all completed cash requests, fill the form with proper codes and other required information, and attach all the necessary documents to the payment vouchers and process payment after getting approval.Follows-up and receive work, travel and other advance settlement documents, check for completeness of documentation and attach all the necessary information with the settlements, prepare journal entries.Records daily transactions and submission regular weekly reports on the transactions registration progress and data base is updated every time to supervisor.Follow-up status of advances and accounts payable for regular and timely settlement, prepare monthly the appropriate schedules for payables, receivables and necessary tax schedules in preparing regular schedules and statements, which are required monthly and quarterly.Collects petty cash voucher summarized by the cashier for replenishment, review and check for the completeness in respect of documentation, internal control procedure and required information for appropriate coding on the vouchers and forward the summary to finance and grants coordinator for certifying and prepares bank vouchers and checks for replenishment request.Filing of hard copy files and keeping in custody all monthly processed and posted documents, take over monthly processed documents, assign journal reference numbers for all the documents, and report for the timely consolidation.Prepares monthly Income Tax payments to Authority, payment for all statutory deductions and staff pension skims regularly, for timely clearance of obligations.Prepares and process monthly payroll for the staff.Facilitates Delivery of salaries to the field staffs that are working in Fields. Ensures adequate support documents, proper approval process and compliance to contract and other donor requirements for all financial transactionsAssists the finance and project coordinator in the preparation, review and update of the monthly and annual budget requirements on a periodic basis.  Ensure the purchases and sales ledgers are maintained appropriately – accurate, robust, reliable and timelyAssists the program coordinator in the reporting of the utilization of funds using the proper codes and in a way that is compatible to the monitoring of the line items.Travels to fields some times when collecting necessary documents is required and assist the cashier in paying payments when he/she is effecting other payments. He/she will be responsible for assisting liquidation, cash flow forecasts and requests from other consortiums members.

Operational management & support 

Prepare the bank reconciliation statements for the bank accounts under operation.Ensure all the budget holders and staff with signing authority in the office are familiar with donor rules and regulations and provide them the compliance checklistEnsure that all internal audit recommendations are handled to adequate standard and we are compliant with the implementation of the recommendations and it is done consistently.Provide financial support and analysis necessary for the effective management of projects Provide a comprehensive support service to the other partners implementing the project. 

Please SUBMIT non-returnable copies of transcripts, academic degrees or recommendation letters with the application. 

PLEASE MAKE SURE YOU STATE THE ANNOUNCEMENT NUMBER OF THE VACANCY ON THE SUBJECT OF YOUR EMAIL. For hard copy applicants you can directly bring HRM Of  Ethiopian Somali Development Association(ESDA) ensuring that the job title is clearly stated in the cover letter. All applications should be received on or before July 21, 2015.

 Note: – Only screened Shortlisted candidates will be contacted soon.

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