Base Logistician/Finance Administrator Job at Action Contre La Faim - 2015

General Assignment:
To bring support to the logistics and finance departments and to ensure logistics activities are performed properly on the base, manage the base’s advance cash and respective financial documents.

Duties and Responsibilities:
1: Assist in carrying out logistics activities:

Receive Procurement Requests, sort and group them;Organize the purchases and ensure that the internal procedures of the Kit log are respected;Ensure that the orders are followed up;Ensure delivery to the programs;Supervise the stock management.Manage the base’s vehicle park and equipmentManage the restoration and maintenance Ensure that the structures necessary for the base to function are restored and maintained: offices, programs, premises, warehouse.Update the base communication cost follow-up data base.Participate in the security management of the base and Make sure that the security rules are respected;Ensure that the structures necessary for the program to function are restored and maintained: offices, programs, premises, warehouse

 2: Supervise the logistic team by delegation:

Draw up a work plan; Weekly task list;Delegate the activities and check that they are properly executed;Organize training sessions;Carry out appraisal interviews;Provide technical support to the team if necessary.

 3: Keep the base’s accounting:

Handle the reporting part of the 2 cash accounts movements CDA1ETB/CDA2ETB respectively.Check the compliance of supporting documents presented for payment according to ACF internal procedure. Keep records of every single transaction passed through cash accounts.Ensure good relations with financial partners (bank, tax office, etc Consolidate the weekly cash request and send to the Field Coordinator each Friday morning.Check compliance with purchasing procedures:Manage the accounting and administrative document sorting:Monitor taxes, provident fund, pension fund and settle monthly bills regularly (Electric & water, telephone, internet, etc.) for both guesthouse & office respecting payment schedule.Prepare the monthly cash forecast and sent to the capital Administrator.

 4: Reporting:

Compile the stock, vehicle, generator expenditure and base equipment’s report by using Kit Log V_3 Format reports;Posting of financial data on the monthly journal Prepare monthly report as per the financial policy of ACF. Compile monthly report documents & ensure to send to Addis office in respect to the assigned schedule. Prepare cash journal and cash count reports every month to the head office in Addis in respect to the scheduled setup.

Educational Qualifications and Skills Required:

Qualification/Level of studies: Degree in accounting, supplies manager or related fields with minimum four years of similar experience in both logistics and finance. NGO experience is advantageous.

Required skills: good organizer – Computer – Diplomacy – Rigor – Capacity to manage large quantities of products and information – Resourcefulness – Hard working – Team spirit

Salary and Benefits:  According to ACF salary scale and Social benefits policy 
 

If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Application for Base Logistician /Finance Administrator” written in the subject line, and two references to the following addresses:

Action Contre la Faim – Addis Ababa – Human Resources Department, P.O. Box 2357,  (Nearby Dinberwa Hospital, Behind Mulmul Bakery): or through www.ethiojobs.net; or Directly In Person to ACF’s Sekota, Kabri Dahar, Gambella and Mega Offices;

 NB: Only short listed applicants will be communicated on and selection process includes technical test and an interview.

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