HR/Admin Assistant Job at International Rescue Committee - IRC - 2015

Job Description

Under the supervision of the HR/Admin Officer or Camp Manager for Shimelba Refugee Camp, the HR/Admin Assistant will handle travel and hotel accommodations, and Prepare HR/Admin payments. He/she should deliver his/her duties and responsibilities in an efficient and professional manner. The position holder carry out administrative tasks related to filling and other HR/Admin related tasks.

DETAILED RESPONSIBILITIES AND TASKS:

I  Administrative Duties

Assists in organizing facilities for workshops, seminars and trainings. Makes flight and hotel room bookings for staff traveling for official duties. Drafts letters, memos, incentive work certificate, and short reports of administrative nature as required. Maintains up-to-date records of all incentive staff. Ensures that the office and guest house facilities and equipment are always in good condition, and undertakes prompt repair as required. Ensures that office supplies required are always available in the office. Keeps records of all private use of telephone, e-mail, and fax and inform finance department for collection. Responsible for arrangement of accommodation for staff & visitors traveling on official duties. Update internal and external contact sheet; Prepare payment vouchers in relation to HR especially medical, temporary staff payroll and severance, hotel accommodation, etc.

 

II Human Resources Management

Assists in organizing orientation at camp level for new incentive staff. Participate in incentive hiring process and file the complete document in incentive personal file Maintains up-to-date tracking of incentive workers database and report to HR/Admin Officer/Addis HR on a monthly basis. Follow up the timely evaluation of incentive workers with supervisors and Camp Manager/HR/Officer. Assists in interview and selection of staff at camp level. Assist in Preparing Employment Contract for of incentive workers, temporary, and definite period employees. Completes all personnel forms required and opens files with all the necessary documents for newly-employed incentive worker. Prepares a monthly incentive staff database and report to HR/Admin Officer and to Head office. Performs other related tasks as required.

Job Requirements

EDUCATION: University Degree or College diploma.


EXPERIENCE: 1 year experience for Degree holders or 3 years’ experience for diploma holders


SKILLS AND ABILITIES:


• Computer literate especially word and excel are essential.


• Having excellent communication and interpersonal skill is a must.


• Knowledge of e-mail


• Excellent English and Amharic.


• Ability to work under pressure.

How to Apply

• Please send CV, application letter and copies of credentials to the following address: IRC Shire Field Office, P.box 158 Or apply on ethiojobs.net • Please include 3 references from current and former employers. • Applications will not be returned. IRC discourages phone calls or personal visits. • Only applicants meeting the minimum qualification will be short listed and contacted.

·         Please send CV, application letter and copies of credentials to the following address:  IRC Shire Field Office, P.box 158  Or apply on ethiojobs.net·         Please include 3 references from current and former employers.·         Applications will not be returned.  IRC discourages phone calls or personal visits.·         Only applicants meeting the minimum qualification will be short listed and contacted. 

 

Your application letter/cover letter must include the following information.

·         Name of the position you have applied for

·         Date of application

·         Summary of  your qualifications and experience

·         Motivation/objective of why you have applied for the job

·         Permanent Address and present address (if different from permanent) and telephone number

·         Disclose any family relationships with existing IRC employees.

 

 

Are any of your relatives employed by International Rescue committee (IRC)? If answer is “yes”, give the following information:

 YES          NO

 

 

NAME

Relationship

Position

Office/field office

 

 

 

 

 

Recruiter of the position:   HR/Admin – Shire Field Office

 

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

Women and disable persons are highly encouraged to apply!!!!!!!!!!!!!!

 

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