Program Assistant (Re- advertised)

Mercy Corps is an international humanitarian organization operating Water and Sanitation, Economic Development, Livelihoods, Capacity Building, Emergency Response, Health and Nutrition and similar sectors in the regions of Somali, Oromiya, Addis Ababa and SNNPR. Mercy Corps works with communities, public, and private sectors to implement appropriate relief, recovery and development interventions.

POSITION:  Program Assistant (Re- advertised)  

OPEN POSITION:        one

DUTY STATION:          Addis Ababa 

POSITION SUMMARY:

Program Assistant will provide general administrative support to the Chief of Party and IR Leaders in overall support of the PRIME project. This may include administrative, operational, and logistical support to the project.

ESSENTIAL JOB FUNCTIONS

• General Project Administration: Manage the daily administrative work flow in the PRIME Project. This includes providing basic administrative support, including: drafting of letters and invitations, updating program documents, scheduling meetings, completing forms, updating the team calendar with events such as trainings or leave, and streamlining PRIME’s processes and procedures.


• Travel: Coordinating travel arrangement for PRIME Leadership Staff, including reserving and booking flights, booking accommodation, and other travel details as necessary.


• Team Coordination Calls: Manage the organization and record the details of all PRIME team weekly/monthly meetings. This includes producing agenda documents (where required) for calls, and when required taking notes during team meetings and disseminating them in a timely manner, always highlighting action points.


• Procurement:  Serve as the focal point for PRIME procurement requirements.


• Program Management Support: Support the PRIME CoP to develop project tracking resources, check for accuracy, follow up and correct errors.


• Communications: Assist the Monitoring & Evaluation IR Leader and Communications Specialist to create, produce and distribute internal and external communications to facilitate learning throughout the project. This includes soliciting stories from the field, updating the intranet site with learning resources, ensuring information held within the site is accurate and up-to-date, creating communications resources when requested, sourcing relevant materials including reports, research documents, discussion papers, videos, posters, etc.


• Conference/Meeting Logistics Support: Assist with the logistical coordination and planning of all PRIME meetings and conferences, including identifying venues, obtaining quotes for services, reviewing contracts, finalizing all procurement requirements, assist with participants’ travel arrangements to attend events, as necessary.


•  Program Support Operations: Coordinate with program, finance, and administration staff to ensure as required to support PRIME operational systems.

•           Two or more years of general administration or program support experience is required.

•           A university degree in a related field (economics, business, international relations) is required.

•           Excellent oral and written English skills are required.

•           Two years’ experience of related work with an international NGO is preferred.

•           Proven interest and commitment to humanitarian and development issues.

•           Excellent organizational skills: the ability to work independently & productively in a fast-paced environment and to effectively see projects through from start to finish.

•           Flexible work attitude and demonstrated creativity: the ability to work productively in a team environment and the ability to problem solve creatively with minimal guidance;

•           Excellent Computer skills (especially Microsoft Excel, Word, and Outlook)

 

SUCCESS FACTORS:

•           Must be confident, self-starter, an independent thinker

•           Strong organizational, interpersonal and communication skills

•           Team oriented; Demonstrated ability to work effectively with diverse group of people

•           Excellent communication skills, written and oral are required

•           Demonstrated cultural sensitivity and appropriate flexibility

•           Excellent organizational skills with ability to successfully manage multiple tasks.

•           Multi-tasking, prioritizing, problem solving and simultaneous attention to detail are essential.

interested candidates are encouraged to apply for the position advertised.  All applications submitted to the Mercy Corps office include a CV, three references, and all relevant official documents. Applications will not be returned and will not be retained for future recruitment efforts.  In order to ensure fairness to all applicants personal inquiries are not permitted.

Only candidates that are short listed will be acknowledged and called for interviews.

“Women are strongly encouraged to apply”.

DEADLINE FOR ALL APPLICATIONS: February 25, 2016/ 4:00 PM

Please send non-returnable applications and credentials to one of the following address:

Mercy Corps Recruiter

Addis Ababa: P.O. Box 14319

Arbaminch: P.O. Box 33

Jijiga: P.O. Box 225

Negelle Borena: P.O. Box 116

Dire Dewa: P.O. Box 974

Moyalle: P.O Box 118