Procurement Officer

INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT

 

CARE Ethiopia is a non-political, non-religious and independent humanitarian organization working in collaboration with various stakeholders to fight poverty and support vulnerable community groups. Its interventions primarily focus on three distinct impact groups: chronically food insecure rural women, pastoralist school-aged girls, and resource-poor urban female youth. CARE Ethiopia runs initiatives in the areas of WaSH, Food security and climate change, sexual and reproductive health, emergency response, and women’s empowerment in four regions of the country.

 

 November 13, 2015

 

Vacancy No. 072/15

 

I. Position:    Procurement Officer

II. Salary: USD 361 (negotiable based on past pay history and other factors) plus other benefits

III. Place of Work:  Afar Field Office (Gewane)

IV. Closing Date: November 23, 2015, 2015

V. Number of vacant posts: 1 (one)

VI. Term of employment: Regular

VII. Duty starting date: Immediately

VIII. Role Profiles

 

The purpose of the Procurement Officer position is to collect Proforma Invoices on approved purchase requisition, prepare offer analysis and purchase orders, check quality of items to be purchased, submit purchased items to storekeeper and reports to her/his supervisor. She/he effects procurement in timely and cost effective manner and in compliance with CARE Ethiopia’s procurements policies and procedures. Procurement Officer informs requesting units status of their respective purchase requests and ensures that purchases are made in the best interests of CARE.

 

IX. Responsibility and Tasks:

 

§  Receives approved Purchase Requisitions (PR) for procurement of goods and services;

§  Collect Proforma Invoices and presents to the supervisor for further processing or approval;

§  Inquires immediately more specifications from requesting units if the PR is not clearly specified and completed;

§  Prepares detailed bid analysis based on Proforma Invoices and prepares Purchase Order in the name of selected supplier using accounting software;

§  Ensures that purchases are made in the best interests of CARE;

§  Deliver PO for collection of goods;

§  Collects purchased items from venders and submits to the storekeeper against official Goods Receiving Note (GRN) of the organization;

§  Ensures timely preparation of cheque or CPO in order to avoid unnecessary delays in executing purchasing activity.

§  If the purchase is beyond the FO authority limit, informs the supervisor timely to forward it to the country office.

§  Files all procurement documents in an orderly manner for control and reference purposes;

§  Prepares weekly procurement status report and submits to the supervisor;

§  Regularly up dates the supervisor of all partial collection of the procured goods;

Job Requirements

X. Qualifications (Know How)

A) Education/Training

Required:

§  College Diploma in purchasing or supplies management.

B) Experience

§  2 years and above experience in purchasing activities.

D) Competencies

Respect, accountability, courage, excellence, accountability, contributing to team success, customer focus, interpersonal skill, planning and organizing, proactive problem solving, stress tolerance.

Closing date: Nov 23, 2015

Please read the following and this job post on its entirety before you apply.  If you are not paying due attention to the following requirements/guidelines, your application would be automatically disqualified.

Interested applicants who meet the MINIMUM requirements should submit:

a)    A CV (not more than 3 pages) b)    A cover letter (not more than one page)

c)    A one page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Please refer the vacancy announcement while doing this.

Or drop at the gate of our Head Office, Located on Haile Gebresellsie Road Opposite to Zerihun Buildin, at the back of Lex Plaza Building, Yeka Sub-City, Woreda 7 house no. 671.

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