Medical Clerk

Job Description

Vacancy Number: IOM-SVN/001/2016

Duty Station: Addis Ababa, Ethiopia

Title of Position: Medical Clerk

Position Grade: G3/1 (UN salary scale for employees in Eth.)

Type of Appointment: Special Short Term, 4 months, Non-renewable

RE –ADVERTISEMENT

General functions: Under the overall supervision of the SLM IOM Head of Mission Addis Ababa, the technical supervision of the Head of Migration Health Division (MHD) and the direct supervision of the Chief Nurse the incumbent will assist in the processing of migration health assessment of migrants. In particular, the incumbent will be responsible for the following:

Essential Functions:

1. General clerical work, photocopying and printing all medical forms from various countries;

2. Maintain the filing system of copies of all medical records and updating files for archive;

3. Filing incoming/outgoing letters, reports, memoranda, .e-mails, faxes as well as IOM documents and forms related to IOM medical Operation matters as well as implementing and maintaining records of transfer of medical documents from various medical sections;

4. Registration of bio-data for all pre-screening medical forms;

5. Data entry of all post-screening medical forms and documents into the database based on the original/photocopies of medical forms received;

6. Tracing of medical records and x-rays for follow-up and preparation of medical travel packages;

7. Support transmission of x-ray films arid files for reporting and transmission;

8. Prepare and submit data for on-hold files, TST, vaccination and any other relevant data as requested by the supervisor;

9. Perform any other duties as assigned by the supervisor.

Desirable qualifications, experience and competencies:

• College Diploma in Secretarial Science or related discipline,


• At least three years’ experience in clerical work in a busy institution preferably in medical area


• High computer literacy in Windows and MS Office, knowledge of EPI INFO and/or SPSS is added advantage


• Diploma in Computer Management Information Systems, an added advantage


• Knowledge of medical terminology as well as secretarial and archival experience, an added advantage


• Training in medical records and informatics is an added advantage.


• Typing speed of 60 words per minute.

Competencies:

• Mature individual and able to work overtime, when requested, and independently in stressful conditions


• Active team player, able to work under pressure and to carry out tasks accurately with attention to detail and instructions


• Personal commitment, efficiency, flexibility and able to work effectively and harmoniously with colleagues from various cultures and professional backgrounds


• Previous working experience with NGOs or international organisations will be an added advantage

Languages: Thorough knowledge of English.

Closing date: Feb 23, 2016

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How to Apply

Interested applicants should send their motivation letter referring the vacancy number, CV written in English with photocopies of educational/training certificates to the below e-mail address or in person to our Head Office in Addis Ababa.

E-mail: RECADDIS@iom.Int

Resource Management Unit

International Organization for Migration (IOM)

Bole Kefle Ketema, Kebele 02

Africa Avenue, Erkata Building

Behind Bole DH Geda Building

Addis Ababa — Ethiopia

Only short listed candidates will be contacted. Closing date for application will be Tuesday, February 23^rd  2016.

Women are strongly encouraged to apply.

Please do not apply online if other application instructions are stated.Please do not accept payment requests at any of the recruitment phases!

Job Categories: Health Care Jobs. Job Types: Full-Time. Job expires in 30 days.

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