Logistics and Procurement Officer

Start of Contract & Duration: 12 months with possibility of extension (Subject to fund availability)

Posting date: February 17, 2016 

INTRODUCTION

The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization founded in 1956 that works in more than 30 countries throughout the world, including Ethiopia. DRC fulfills its mandate by providing direct assistance to conflict-affected populations, including refugees, internally displaced people and host communities. Under its mandate, the organization focuses on emergency humanitarian response, rehabilitation and post-conflict recovery.

DRC commenced work in Ethiopia in 2009 and currently provides expertise in shelter, WASH, livelihoods and protection in the Gambella and Somali regions of the country. Activities implemented by DRC are funded by money raised from the Danish public and by project grants from the Danish government and other bilateral and multi-lateral donors.

DRC is in the process of starting a new program in Tigray regional state, where the organization anticipates implementing a variety of youth protection activities in Hitsats, Shimelba, Mai-Aini and Adharush refugee camps, which are currently hosting a combined population of over 30,000 Eritrean refugees.

POSITION’S OVERALL OBJECTIVES

Working under the direct management of the Logistics and Procurement Coordinator, the Logistics and Procurement Officer will be responsible for assisting with all of the daily logistics and procurement related functions in DRC’s Shire field office in strict compliance with the organization’s and donors’ policies and procedures, and with strong attention to detail.

RESPONSIBILITIES AND TASKS

To achieve the overall and specific objectives of the position, the Logistics and Procurement Officer, in coordination with the Logistics and Procurement Coordinator will perform the following tasks and undertake the following responsibilities:

1. Logistics and Procurement:

• Assist with the setup of the Shire logistics and procurement department, including upfront procurement and inventorying, and ensuring the department it is fully compliant with DRC systems and is well organized and maintained.


• Provide high quality day-to-day support in all logistics and procurement functions to ensure strict compliance to DRC’s procurement procedures, full transparency and timely delivery of quality goods and services as requested by the programs and other support functions. This responsibility may include assisting with tender processes, procurement committee meetings and bid analyses.


• Together with program staff, manage the quality control of all items received and ensure items are properly recorded, inventoried and stored or warehoused. In cases of distributions to beneficiary populations, the Officer may be asked to collaborate with program and monitoring and evaluation staff to ensure distribution lists are collected. The aforementioned tasks will require both adherence to DRC and donor policies and procedures.


• Assist in conducting regular market surveys of goods and services, and help the Logistics and Procurement Coordinator to develop a user-friendly procurement catalogue of local and regionally available items which is updated on a monthly basis.

2. Technical and Operational Support:

• Work with both program and support staff to ensure quarterly procurement plans are developed, detailed description of needs are documented and that accurate estimates of procurement timeframes are generated and agreed upon.


• Undertake weekly supervisory, monitoring and support visits to sub-offices and project locations as requested by the Logistics and Procurement Coordinator.


• Liaise with the Addis Ababa based Information Technology team to ensure all new IT equipment is best fit with the field office’s needs and that existing equipment is maintained and well secured.


• Ensure all of DRC’s facilities, including office and accommodation facilities, are well maintained, safe and secure.

3. Reporting:

• Under the direction of the Logistics and Procurement Coordinator, assist with local level reporting for both internal and donor purposes. 

QUALIFICATIONS

• Bachelors degree in Supply Chain Management or other relevant field from a recognized institution.


• Minimum 4 years of experience at an entry to mid level logistics or procurement position, preferably with experience in the NGO field.


• Commitment to learning and implementing organizational policies and procedures.


• Full proficiency in Microsoft Office.


• Excellent verbal and written proficiency in Tigrinya, Amharic and English. 

ADDITIONAL CHARACTERISTICS 

• Strong planning, organization and problem solving skills with ability to work both independently and within a team in a demanding work environment.


• Integrity, strong work ethic, and ability to consistently meet deadlines under pressure.

Interested candidates should send a CV and cover letter in English addressed to the DRC Hiring Committee at only through vacancies@drcethiopia.org, with the subject “Logistics and Procurement Officer”.

The applicant’s cover letter should state the reasons for applying for this particular position and not be generic. The cover letter should also include the applicant’s salary requirements. Please do not send additional materials other than a CV and cover letter, they will not be reviewed.

Applications will be reviewed on a rolling basis before the deadline, and interviews will be held as suitable candidates present themselves. Deadline for applications is 29 February 2016.

DRC highly encourages qualified female candidates to apply.